Purchasing and Expenditures Fiscal Analyst 4

Full Job Description

The Department of Revenue's Business & Financial Services (B&FS) division has a new opportunity as a Purchasing & Expenditure Section Fiscal Analyst 4 (FA4). You will serve as a principal assistant to the Purchasing & Expenditure Section Lead while performing senior-level financial reviews and analysis of accounts payable & purchasing records.

Requirements

We are seeking an experienced financial professional with a strong work ethic who can assist the current Fiscal Analyst 5 with approving payments, processing 1099s, reconciling inventory, reissuing statute of limitation (SOL) warrants, monthly expenditure accrual, estimated fiscal year-end accrual, prior year accrual reconciliation, use tax reconciliation, and e-filing. This position will also act as the liaison between agency-wide users and the Office of Financial Management (OFM) for the financial integrity of agency-wide major financial systems

Other duties include:

• Assisting all Expenditure positions to ensure workloads are manageable and all duties are completed timely.
• Interpreting and applying Office of Financial Management (OFM) travel regulations, meals with meetings, light refreshments, recognitions, and tuition policies and procedures.
• Creating and processing all journal vouchers.
• Responsible for the control and accuracy of the department's petty cash funds.
• Establishing controls and procedures to make sure OFM Regulations related to vendor payments, contract payments, employee reimbursements and other expenditure activities are followed.
• Participates in monthly and annual reviews of general ledger accounts, ensuring proper coding.
• Acts as OneWA liaison between agency-wide users and OFM for the financial integrity of agency-wide major financial systems.
• Reviewing and analyzing differences between AFRS and One WA. Identifying the impact changing to One WA will have on CWM, TVS and other expenditure related processes and systems to detect possible issues before the transition.
• Performing system testing in all purchasing and expenditure related systems to ensure expenditures are recorded in accordance with GAAP and OFM requirements.
• Maintaining and organizing purchasing and expenditure related control documents.
• Executing various accounting functions as needed within the accounting office.

Qualifications

The required qualifications are key competencies that have been successfully demonstrated through experience or education in the following areas: The ideal candidate will possess a combination of knowledge, skills, and abilities below:

Change Management

• Skilled at navigating organizational change with a positive attitude.
• Ability to support and coordinate efforts for system/process transitions (e.g., One WA changes).

Interpersonal & Communication

• Effectively listens to others and clarifies information as needed.

• Communicates ideas and information both up and down the chain of authority.

• Participates and collaborates effectively in meetings.

• Anticipates and seeks to resolve confrontations, disagreements, and complaints in a constructive manner.

• Training and support for team members.

• Ability to build team morale and foster cooperation.

• Demonstrates tact, empathy, sensitivity, and respect.

• Maintains confidentiality and nurtures professional relationships.

Planning and Organization

• Ability to initiate, develop, and evaluate improvements and identify best practices in accounting processes sufficient to support continuous quality performance and improvement.

• Ability to identify problems and potential concerns and provide solutions.

Technical

• Professional experience in purchasing, accounts payable, finance, or related fields.

• Ability to interpret and apply financial regulations, policies, and procedures.

• Knowledge of statewide accounting policies (SAAM), Agency Financial Reporting System (AFRS), and OneWA.

• Understanding of accepted accounting principles and agency accounting structure.

• Ability to use agency computer systems, applications, databases, and spreadsheets.

• Ability to operate and troubleshoot office machines and equipment.

• System testing and reconciliation skills.

• Document management and process improvement skills.

Analytical

• Attention to detail in financial review and analysis.

• Ability to identify problems, analyze information, and provide solutions.

• Planning and organization for continuous quality improvement.

• Research, analysis, and problem-solving skills.

• Ability to interpret and apply laws, rules, and standards.

Other Competencies

• Ability to initiate, develop, and evaluate improvements and best practices.
• Ability to maintain and organize control documents and manuals.
• Ability to work independently and as part of a team.
• Ability to perform repetitive motions, data entry, and respond promptly to communications.

Preference may be granted to applicants who possess:

• At least 12 quarter hours or 8 semester hours in accounting or budgeting courses.
• 6 months of experience applying statewide accounting policies (SAAM) to properly authorize and code payables in the Agency Financial Reporting System (AFRS).
• Professional experience in purchasing, accounts payable, finance, or any related field.

To be considered:

• Attach a cover letter that clearly and thoroughly describes how you meet the required competencies (qualifications) listed in this job posting.
• Current resume.
• Three professional references. Personal references will not be considered.

* Note - Incomplete applications or applications received without these materials may be disqualified.*

To take advantage of veterans' preference, please attach your DD-214, member 4 long form, or your NGB-22. Please black out the Social Security number and date of birth before attaching.



Questions?



Hello, my name is Patrick, and I will be assisting with this announcement. As a 20-year Army veteran, I understand the difficulty in finding an enjoyable career with a work-life balance. At Revenue, we pride ourselves on connecting talented individuals with opportunity and would like to answer any questions you have. Please contact any part of the Staffing team at Jobs@dor.wa.gov or give me a call (360) 704-5738.

Additional Information

The Department of Revenue is proud to be an equal opportunity employer. We embrace diversity and offer a respectful, inclusive culture for people with disabilities, as well as members of all protected groups and statuses. We encourage you to apply.

If you need help during the application process, please call the Human Resources Office at 360-704-5731. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.