Fiscal Analyst 3 - ACH & Deposit Unit

Full Job Description

About us:

The Office of the State Treasurer (OST) is the financial hub for Washington state government, serving as its bank and trusted fiscal steward.

OST provides banking, investment, debt issuance, and accounting services to state agencies, while also partnering with local governments to deliver essential financial solutions.

Our team of about 70 dedicated professionals works every day to strengthen public trust through responsible financial management, exceptional customer service, and a commitment to innovation and continuous improvement.

Opportunity:

The Office of the State Treasurer is seeking a detail-oriented Fiscal Analyst 3 to support the ACH & Deposits, Banking Services, and Warrant Services units within our Cash Management section.

Initially, the role will focus on duties within the ACH & Deposits unit. Our Fiscal Analysts rotate tasks to provide opportunities for cross-training and peer-to-peer coordination and support.

Duties will evolve over time as cross-training expands this role to include responsibilities in the Banking Services and Warrant Services units.

ACH & Deposits:

The ACH & Deposits unit is responsible for the timely recording of all bank transactions; transmission of mission-critical files between OST, other state agencies, and the concentration account bank; administration of the Local Deposit Program (LDEP); and administration of Remote Deposit Capture.

Banking Services:

The Banking Services Unit is responsible for procuring and managing financial institution contracts, ensuring the timely outflow of electronic disbursements, the management of bankcard products, the management of the state’s lockbox process, and reconciling total activity to banking records.

Warrant Services:

The Warrant Services Unit is responsible for managing the issuance, redemption, cancellation, and forgery claim processes for every warrant issued by a state agency from the treasury.

This position supports the Cash Management section in fulfilling its mission by performing critical banking functions including ACH file transmissions, transferring balances into the state’s concentration account, account reconciliation, payment initiation, and warrant processing.

This role works closely with the ACH & Deposits Manager, the Warrants & Banking Services Manager, Information Services staff, internal and external partners, including agency fiscal staff and financial institutions, to resolve discrepancies, implement process improvements, and ensure compliance.

Requirements

What we are looking for: The ideal candidate will have a background in banking operations or treasury management, be detail-oriented, with critical-thinking and problem-solving skills.

In addition, they will be coachable with the ability to apply sound reasoning to ambiguous situations, learn complex concepts quickly, and the aptitude to comprehend routine and complex directives, laws, rules, and regulations.

They will have effective communication skills, exceptional customer service skills and excellent time management and organizational skills.

Incumbents in this position work independently, effectively organize and prioritize multiple assignments to produce work that is accurate and on time, evaluate risks, and determine appropriate escalation in accordance with policy and regulatory standards.

Errors in this role may have statewide fiscal impact. The successful candidate must demonstrate sound judgment, and the ability to recognize when escalation is required.

Successful candidates will demonstrate the following competencies:

Accountability

Accepts personal responsibility for the quality and timeliness of their work and can be relied upon to achieve excellent results.

Adaptability & Flexibility
Adapts easily to changing business needs, conditions, and work responsibilities. Adapts approach, goals, and methods to achieve solutions and results in dynamic situations.

Fiscal Accountability
Consistently follows fiscal guidelines, regulation, principles, and standards. Timely and accurately processes financial transactions.

Communication Effectiveness
Demonstrates ability to consistently communicate effectively, both orally and in writing, with internal and external parties and to comprehend routine-to-complex directives and regulations, conduct research, compile data, and prepare written documents or reports.

Problem Solving and Reasoning
Demonstrates ability to independently determine if something is incorrect; independently identifies and analyzes relevant information and presents a solution.

What you will do:

ACH & Deposits:

• Transmit ACH file(s) to the state’s concentration bank for forward processing in the ACH Network. Ensure all scheduled ACH files from state agencies are received.
• Analyze and resolve ACH format errors.
• Maintain ACH Transmission Calendars.
• Maintain ACH Contact Information.
• Monitor shared Cash Management email inboxes and provide timely and accurate responses.
• Coordinate the collection of state funds from multiple financial institutions for deposit to the concentration account.
• Administer the LDEP Program.
• Create and maintain written procedures related to job duties.
• Conduct special projects, research, or other assigned duties and responsibilities, as needed, that directly support OST’s business functions.

Additional Duties and Cross-training:

• Conduct training on core job functions when requested.
• Cash Flow Desk Backup: Record and balance bank transactions to cash receipts.
• Deposit physical checks received by OST.
• Office of Foreign Assets Control (OFAC) Inquiry Support: Validate payment recipient against OFAC Specially Designated Nationals and Blocked Persons list (“SDN List”) to ensure compliance with OFAC sanctions.
• Payments Desk Backup: Initiate and/or approve wire transfer and ACH payments.
• Reconciliation Desk Backup: Reconcile activity reported by the state’s concentration bank against activity recorded in OST’s Treasury Management System (TM$). Research and resolve discrepancies.
• Warrant Desk Backup: Validate warrant issuance, coordinate warrant redemption process, and ensure compliance with check regulations and OST’s accounting procedures.

Qualifications

• Two or more years of experience in banking operations or treasury management. Equivalent experience in other related fields will be considered.
• Intermediate proficiency utilizing Microsoft Outlook, Word, and Excel.
• Experience entering and processing high volumes of data accurately.

Desirable Qualifications

• Experience using OST’s Treasury Management System (TM$) or a cash management or treasury management module in an Enterprise Resource Planning (ERP) system.
• Familiarity with banking regulations and standards, such as Check 21, Regulation CC, Regulation E, and OFAC sanctions.
• Familiarity with NACHA’s ACH Rules.
• An Accredited ACH Professional (AAP), National Check Professional (NCP), Accredited Faster Payments Professional (AFPP), and/or Accredited Payments Risk Professional (APRP) certification.
• Familiarity with the Revised Code of Washington (RCW) and Washington Administrative Code (WAC).

Throughout our selection process, we will also evaluate candidates for their knowledge, skills, abilities, behaviors, leadership potential, and capacity to work collaboratively within our agency.

If you have transferable skills or related experience, please highlight them in your application package.

You’re also welcome to contact us with questions about the qualifications and how your background may align.

Additional Information

How to Apply

Please complete your online profile at careers.wa.gov and be sure to include:

• A letter of interest sharing how your experience and interests connect with the qualifications for this role
• Your current resume

A background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the candidates' suitability and competence to perform in the position.

Benefits:

Washington State offers a competitive benefits package.

Beyond the traditional benefits such as health insurance, life insurance and retirement benefits, we offer flex spending accounts, dependent care assistance, deferred compensation, 12 paid holidays, paid vacation, and sick leave.

Click on the “Benefits” tab near the top of the page to learn more.

Schedule, Hours of Operation & Location:

Our hybrid schedule approach gives you the best of both worlds: remote work with regular in-person collaboration.

Cash Management employees are generally required to work onsite at least four times a month. Employees may be required to work onsite additional days each month for training or other business needs.

Our office operates on a standard work week of Monday through Friday with the core business hours of 8:00 am to 5:00pm. Work schedules are determined by business requirements.

Since our business needs can vary, work schedules may change accordingly.

The duty station for this position is in Olympia, Washington, with the physical location being in the Helen Sommers Building on the Capitol Campus.

Equal Employment Opportunity (EEOC): OST is an equal opportunity employer; committed to providing employees with a work environment free of discrimination and harassment.

OST provides equal access and opportunity to anyone who qualifies regardless of immigration status, on the bases of race, color, religion, national origin, sex (including pregnancy and related conditions, sexual orientation, or gender identity), age (40 and older), disability, genetic information (including employer requests for, or purchase, use, or disclosure of genetic tests, genetic services, or family medical history) retaliation for filing a charge, reasonably opposing discrimination, or participating in a discrimination lawsuit, investigation, or proceeding.

Recruitment access, assistance and contact information: For questions about this recruitment or for applicants in need of assistance during the application process, please contact Nadine Sordahl at (360) 902-8919 or via email tonadine.sordahl@tre.wa.gov.

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