Facility Operations Specialist

Full Job Description

This position is in the Clarksville Community Based Outpatient Center, Tennessee Valley Healthcare System, Veterans Health Administration.

The incumbent provides support for the Clarksville Area Service (CLAS) health care delivery system which includes various geographically dispersed medical facilities which provides care and healthcare management to over 20,000 Veterans spread across northern middle Tennessee and southern Kentucky.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 04/06/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

Individual occupational requirements listed below: Specialized Experience: Applicants must have qualifying specialized experience for positions above the GS-5 grade level.

Examples of qualifying experience include: Managing a maintenance program for office or apartment building complexes, hospitals, recreation facilities, military, or other special-purpose installations, including planning maintenance activities, and developing preventive maintenance programs.

Conducting surveillance activities over construction and maintenance operations performed by a variety of private contractors, including reviewing project plans and specifications for workability, informing contractors of construction and reporting requirements, and supervising operations for conformance with project plans.

Performing maintenance or construction work, including estimating material and labor costs for a variety of construction or maintenance projects (such as construction or maintenance of brick, frame, structural steel, reinforced concrete, and other type structures ranging from one- or two-story buildings to larger structures), directing actual work operations, and maintaining appropriate contacts with the organization funding the project.

NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

- OR - Education Applicants may substitute education for the required experience.

To qualify based on education for this grade level you must have Undergraduate and Graduate Education: Major study -- engineering, industrial arts, property management, or business administration.

(TRANSCRIPTS REQUIRED) ADDITIONAL QUALIFICATION REQUIREMENTS: In addition to the Time-in-Grade Requirement and Individual Occupational Requirement, you must also meet the specialized experience/education requirement as described below to qualify for the Facility Operations Specialist position at the GS-09 grade level.

Specialized Experience: Applicants must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization.

Qualifying specialized experience is defined as: Evaluating operation and maintenance capability in terms of manpower and materials, Financial planning and control including determining and forecasting funding requirements for facility operation and maintenance, Project coordination relating to space moves, Analyzes reports for budget submissions, scheduling, controlling and forecasting manpower and work load requirements, and to ensure compliance with JCAHO and other requirements.

Development of new contracts and administration of existing contracts.

NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

OR, Education: Applicants may substitute education for the required experience.

To qualify based on education for this grade level you must have a master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B.

or J.D., if related. (TRANSCRIPTS REQUIRED) OR, Combination: Applicants may also combine education and experience to qualify at this level.

You must have an combination of specialized experience and education beyond a bachelors degree in excess of the amount required for the next lower grade level may be used to qualify applicants for positions at grades GS-09.

The total percentages must equal at least 100 percent to qualify an applicant for that grade level.

(When crediting education that requires specific course work, prorate the number of hours of related courses required as a proportion of the total.

(TRANSCRIPTS REQUIRED) You will be rated on the following Competencies for this position: Contracting/Procurement Customer Service Facilities Interpersonal Skills Organizational Awareness Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week.

Part-time experience will be credited on the basis of time actually spent in appropriate activities.

Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: Work is primarily sedentary, although visits are regularly made to on-site work areas where the incumbent may be required to bend, stoop, or climb ladders to perform inspections of equipment and building spaces.

During visits to work sites, the incumbent is exposed to working conditions like those of a journeyman level mechanic. Work areas may be hot, cold, dusty, or dirty.

Work environment also includes visits to contracted work sites where some moderate risks/discomfort may be involved. May also require some protective gear to be worn.

The work may require the incumbent to drive a motor vehicle. If so a valid drivers license maybe required.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Major Duties:

The core duties of this position include but are not limited to: Oversees all maintenance contracts for the Clarksville CBOC including development of new contracts and administration of existing contracts.

Determines labor and material costs for maintenance and repairs. Establish/maintain program for preventive maintenance of buildings, equipment, utilities, expendable/non-expendable equipment.

Evaluates work performed by lessor to ensure it is completed satisfactorily and in a timely manner. Receives, evaluates, checks coding and releases work orders.

Responsible for project coordination relating to space moves. Corrects deficiencies through use of contracted repair/utility personnel or as part of a larger project funded through HQ.

Provides/coordinates annual safety training for all staff. Updates Emergency Operations Plan and Hazard Vulnerability Assessment by suspense date.

Performs comprehensive safety evaluation of facilities and submits report quarterly. Assumes personal responsibility for self-improvement and career goals.

Inspects construction efforts in conjunction with local POCs. Works closely with Engineering Chief and Shop Supervisors to coordinate issuing/closing of work orders.

Monitors maintenance program using automated facility management programs.

Liaison between Clarksville Staff, building owner and the ELT regarding the facility, key control issues, emergency and facility issues.

Demonstrates commitment to the mission, vision and values of the organization. Work Schedule: Monday through Friday, 7:30 am - 4:00 pm Telework: This position may be authorized for telework.

Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position.

Position Description/PD#: Facility Operations Specialist/PD706520 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Authorized Permanent Change of Station (PCS): Not Authorized PCS Appraised Value Offer (AVO): Not Authorized