Extra-Help Special Projects Coordinator

Full Job Description

Desirable Experience:
Office Administration

Duties may include, but are not limited to the following:

• Supervise and manage staff as required.
  
• Plan, design and implement systems.
  
• Modify existing systems in response to changes in the County's operational environment and/or regulatory changes.
  
• Act as liaison with other departments affected by systems changes.
  
• Provide system specifications and monitors the testing of the new or revised programs.
  
  
• Recommend changes to County policies and procedures if necessary to optimize the efficiencies of the Department's services.
  
• Perform all duties required to complete assigned project or systems changes.
  
• These duties may include but are not limited to: general administrative, fiscal, program, and data processing system analysis.
  
• Gather, tabulate, and analyze data.
  
• Interview and consult with departmental officials, employees and others to give and receive information.
  
• Provide training and technical assistance to other staff.

Requirements

Experience:
At least five (5) years of progressively responsible professional experience in the system for which the specific department is requesting.

Education:
Formal, advanced educational training in system of expertise is highly desirable.

Qualifications

ESSENTIAL FUNCTIONS

• Frequent operation of personal computer and other modern office equipment.
  
• Communicate effectively with others in person, in writing, and over the telephone.
  
• Analyze data, interpret policies, procedures and regulations, develop appropriate conclusions, and prepare reports.
  
• Meet deadlines under stressful conditions.
  
• Resolve conflicts and respond appropriately to complaints.
  
• Complete multiple priority projects with conflicting deadlines.
  
• Maintain confidential information in accordance with legal standards and/or County regulations.
  
• Make presentations.
  
• Train staff.
  
• Repetitive motion, sitting for long periods, walking.
  
• Occasional standing, pushing, pulling, bending, squatting, climbing.
  
• Lifting – Frequently 5 pounds or less; occasionally 5 to 30 pounds.
  
• Constant good overall vision and reading and close-up work.
  
• Frequent color perception and use of eye/hand coordination.
  
• Occasional use of depth perception and peripheral vision.
  
• Normal dexterity with frequent writing.
  
• Frequent hearing of normal speech, hearing/talking on the telephone, talking in person.
  
  
• Frequent decision making, concentration, and public contact.
  
• Some assignments may require working weekends, nights, and/or occasional overtime.
  
• Occasional exposure to noise; occasional contact with dirt, dust, indoor cold and heat.
  
  
• Regular attendance is an essential function.

Knowledge of:

• Data processing techniques and capabilities.
  
• Data analysis and program planning and evaluation.
  
• Principles of public fiscal administration.
  
• Principles of staff management, supervision, and training.
  
• Organization and functions of the various County departments and political subdivisions.
  
• Political legislative processes.
  
• Codes, regulations, ordinances and laws governing the operations of the County and other governmental entities.

Ability to:

• Plan, design, and implement complex automated systems.
  
• Analyze, develop and/or modify procedures and systems.
  
• Establish project development schedules and coordinate the effort of affected staff activities to attained desired goals and objectives.
  
• Evaluate manual work assignments and work flows to determine if cost effective automated alternatives could be implemented.