Executive Secretary 2

Full Job Description

The Department of Agriculture’s Office of the Secretary is seeking an organized and confident professional who excels in a dynamic environment and enjoys playing a key role in significant projects.

In this prominent position, you will manage schedules, prepare for meetings, coordinate events, and handle sensitive information with care and professionalism.

You will collaborate closely with important partners both within and outside the agency, becoming a reliable point of contact and a crucial support for essential operations.

If you are eager to contribute your skills to a mission-focused team and support the department’s leadership, this is a great opportunity for you to make a meaningful impact.

Requirements

As an Executive Secretary 2, your role will involve supporting the Secretary and Executive Deputy Secretary with the daily functions of the Executive Office.

You will be responsible for organizing weekly staff meetings, which includes sending out sunshine notices, preparing and scheduling meeting notifications, setting deadlines for agenda submissions, reviewing the agenda materials, and forwarding relevant documents to the Secretary and Deputy Secretary for their consideration.

Additionally, you will attend all staff meetings to take official minutes, ensure that recommendations are implemented, keep track of ongoing issues for future discussions, and inform both industry and staff about approved decisions.

You will also handle the scheduling of conference calls and meetings as needed.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.

Telework: You may have the opportunity to work from home (telework) part-time, up to 5 days per pay period.

In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania.

If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time.

Additional details may be provided during the interview.

• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Qualifications

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Five years of progressively responsible experience in secretarial work. Appropriate formal post high school secretarial training may be substituted for the required experience on a year-for-year basis up to four years; or
• Any equivalent combination of experience and training.

Additional Requirements:

• You must be able to perform essential job functions.

How to Apply:

• Your application must include a cover letter and resume.

You must attach a cover letter and resume to your application for review by the hiring manager.

However, the information contained therein will not be considered for the purposes of determining your eligibility for the position.

Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only.

Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.




Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.


Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.