EXECUTIVE ASSISTANT

Full Job Description

About Us:
The Department of Regional Planning plans and develops safe, healthy, equitable, and balanced communities. It honors individual rights and safeguards the natural environment in unincorporated Los Angeles County.

Why choose the County of Los Angeles for employment?
With more than 10 million residents, Los Angeles County is the most populous county in the nation. As the largest employer in Southern California, over 112,000 employees in more than 36 departments provide vital public services as diverse as law enforcement, property assessment, public health protection, water conservation, cultural activities and many more.
We are dedicated professionals committed to preserving the dignity and integrity of the workplace as well as protecting the rights of each employee. With more than 2,300 different job descriptions, the County offers a lifetime of opportunities and careers! We offer one of the strongest public-sector benefits packages in the nation. Join us and discover a rich selection of health care options, robust retirement plans, and the flexibility to work, relax, and rejuvenate in order to reach your fullest personal and professional potential.

Check Out Our Outstanding Benefits:
The County of Los Angeles offers an excellent benefits package that includes a Cafeteria Benefit Plan, Contributory Defined Benefit Retirement Plan, Deferred Compensation & Thrift Plans, and 13 paid Holidays. Click here to see a list of employee benefits.

DEFINITION:
Performs special assignment and liaison work for the Department Head as directed.

CLASSIFICATION STANDARDS:
The one position allocated to this class in a department typically reports to a Department Head of a medium to large-sized County department or a department that provide direct services to the Board of Supervisors. The position is responsible for providing a wide range of staff support services on the more complex departmental management issues and operational needs, including conducting special administrative and research studies affecting departmental operations and acting as liaison and coordinator for the director within the department and between the various commissions, boards, committees and public and private entities. Incumbents must possess a thorough knowledge of departmental operations sufficient to analyze, evaluate, and develop procedures and methods affecting the commitment of departmental resources; effective communicating skills, including written and oral; and the ability to deal effectively with various officials of other agencies, County departments, and Board Offices who work with the department.

Requirements

Serves as liaison with departmental leadership, Board offices, County commissions, other County departments, public officials, community partners, and media.

Develops departmental administrative policies for the Department Head related to the operations of the department and in preparation of instructions for their implementation.

Provides consultation in the development of new plans, systems and policies.

Analyzes correspondence and reports on departmental activities and makes recommendations on their disposition.

Responds in writing or orally to sensitive or controversial inquiries or complaints; prepares official correspondence and materials for the Department Head.

Conducts legislative and regulatory analysis affecting land use, planning, and regional development by reviewing proposed legislation or policy changes, coordinating with appropriate County offices, external stakeholders, and preparing summaries and recommendations for executive review.

Identifies new programs and services and conducts feasibility studies.

Conducts special assignments, management studies, or programs as directed.

Represents the Department Head at meetings, as directed.

Qualifications

REQUIREMENTS TO QUALIFY:

A Bachelor's degree from an accredited college

-AND-

SPECIAL REQUIREMENT INFORMATION:
To receive credit for your education, include a legible copy of your official diploma, official transcript, or letter/certificate from an accredited institution within seven (7) calendar days of the end of the filing period. The document should show the date the degree was conferred and be in English; if it is in a foreign language, it must be translated and could require evaluation for equivalency to U.S. standards if not listed in the International Handbook of Universities or World Higher Education Database. Applicants with degrees from foreign universities may need to provide an evaluation of U.S. equivalency and official translation of the degree to English. We do not accept password-protected documents. Ensure documents are unlocked before attaching to your application or sending to the exam analyst. For more information on our standards for educational documents, please visit: https://file.lacounty.gov/SDSInter/dhr/070812_PPG123.pdf.

WITHHOLD INFORMATION:
No withholds will be allowed. Required experience and education must be fully met by the last day of filing, and clearly indicated on the application.

OUT-OF-CLASS EXPERIENCE WILL NOT BE ACCEPTED FOR THIS EXAMINATION.

LICENSE:
A valid California Class C Driver License or the ability to use an alternative method of transportation when needed to carry out job-related essential functions.

PHYSICAL REQUIREMENTS:
Physical Class II - Light. This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

Additional Information

EXAMINATION CONTENT
Once we verify that you meet the requirements to qualify, we will invite you to an assessment of the proficiencies required for this job.

This examination will consist of TWO (2) parts:

PART I: Multiple choice and/or simulation assessment(s), weighted at 80%, assessing:

• Professional Potential
• Achievement
• Coping with Uncertainty
• Responsibility
• Working to High Quality Standards
• Willingness to Learn
• Working Relationships
• Analyzing Information
• Learning Quickly
• Generating New Ideas
• Using Time Efficiently
• Adapting to Change
• Deductive Reasoning

Only those who achieve a passing score of 70% or higher on Part I will be invited to Part II.

PART II: A writing assessment measuring English structure and content, written expression, and prioritizing information weighted 20%.

Applicants must meet the selection requirements and achieve 70% or higher on each weighted part in order to be placed on the eligible list.

MULTIPLE-CHOICE AND/OR SIMULATION ASSESSMENT(S) ARE NOT REVIEWABLE BY CANDIDATES PER CIVIL SERVICE RULE 7.19.

TRANSFER OF TEST COMPONENTS:If you have taken identical components recently for other exams, your responses may be automatically transferred to this examination.

This exam contains test components that might be used on future exams, and your responses could be transferred to that exam.

TEST PREPARATION:We provide study guides and other test preparation resources to help candidates prepare for employment tests.

While the guides may help in preparing for the test, we recommend reviewing all related materials that seem necessary.

Online practice tests are available at https://www.shldirect.com/en-us/practice-tests.
Various information can be found on our website at https://hr.lacounty.gov/job-search-toolkit/. The section dedicated to test preparation is "Employment Test Assistance."

ELIGIBILITY AND VACANCY INFORMATIONCandidates who pass the assessment are placed on an eligible list in the order of their score group for a period of twelve (12) months.

We will use this list to fill vacancies throughout the Department of Regional Planning.

AVAILABLE SHIFT:Any APPLICATION AND FILING INFORMATION:We only accept applications filed online and received BEFORE 5:00 p.m., PT, on the last day of filing. Applications submitted by U.S.

mail, fax, or in person are not accepted. Apply online by clicking on the "Apply" green button at the top right of this posting. This website can also be used to get application status updates.

New email addresses need to be verified. This only needs to be done once per email address and can be done at any time by logging into https://www.governmentjobs.com/ and following the prompts.

This is to improve the security of the online application and to prevent incorrectly entered email addresses. Please fill out the application completely.

Provide relevant job experience including employer's name and address, job title, beginning and ending dates, number of hours worked per week, and description of work performed.

We may verify information included in the application at any point during the examination and hiring process, including after an appointment has been made.

Falsification of information could result in refusal of application or rescission of appointment.

Copying verbiage from the Requirements or class specification as your work experience will not be sufficient to demonstrate meeting the requirements.

Doing so may result in an incomplete application and may lead to disqualification.

We will send notifications to the email address provided on the application, so it is important that you provide a valid email address.

If you choose to unsubscribe or opt out from receiving our emails, it is possible to view notices by logging into https://www.governmentjobs.com/ and checking the profile inbox.

It is every applicant's responsibility to take steps to view correspondence, and we will not consider claims of missing notices to be a valid reason for re-scheduling an exam part.

Register the below domains as approved senders to prevent email notifications from being filtered as spam/junk mail. swilliams@planning.lacounty.gov

drphr@planning.lacounty.govinfo@governmentjobs.comnoreply@governmentjobs.comtalentcentral@shl.comdonot-reply@amcatmail.com SOCIAL SECURITY NUMBER:Federal law requires that all employed persons have a Social Security Number, so include yours when applying.

COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES:For those who do not have access to a computer or the internet, we provide access to complete an application at public libraries throughout the County.

NO SHARING OF USER ID AND PASSWORD:All applicants are encouraged to submit their application online using their user ID and password.

Using a family member's or friend's login information may erase a candidate's original application record.

ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI):The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States.

We are committed to promoting Anti-Racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race.

We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.

If you require an accommodation to fairly compete in any part of the assessment process, you will be given the opportunity to make a request when completing your application.

Please note, you may be required to submit documentation from a qualified medical provider or other qualified professional to support your request for a testing accommodation.

Have any questions about anything listed above, please contact: Department Contact Name: Savanna WilliamsDepartment Contact Email: drphr@planning.lacounty.gov

Teletype Phone: (800) 735-2929
California Relay Services Phone: (800) 735-2922