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Executive Assistant III
County of Riverside
TLMA Code Enforcement
Location
Riverside, California, 92502-1569
Salary
$28.62 - $40.79
per hour
Type
Full-Time
More Management & Supervision jobs →Closes
March 28, 2026
Job Description
Summary
This role involves providing high-level administrative support to the Director of Code Enforcement, including managing schedules, handling emails and calls, preparing reports, and dealing with confidential information in a professional manner.
It's ideal for someone organized and discreet who enjoys solving problems independently while supporting a busy executive in a government setting focused on community safety.
Candidates with prior experience assisting leaders and strong computer skills will fit well.
Key Requirements
- High school diploma or GED equivalent
- One year of secretarial experience with Riverside County (Option I) or three years of clerical experience including one year in administrative/secretarial support (Option II)
- Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)
- Strong calendar, time, and schedule management skills
- Ability to handle confidential information with discretion and independent judgment
- Experience supporting executives, including managing appointments, meetings, and travel
- Politically savvy with a professional, personable demeanor
Full Job Description
The Transportation & Land Management Agency’s (TLMA) Code Enforcement Department is seeking an Executive Assistant III to join their team in Riverside. The Executive Assistant will support the Director of Code Enforcement and provide comprehensive administrative and secretarial support requiring independent judgment and action. Key responsibilities include proficient management of calendars and emails, independent problem-solving, and maintaining a professional demeanor. The role involves handling sensitive matters and confidential information with discretion and efficiency.
The department desires candidates who are politically savvy and demonstrate a firm, personable, and professional demeanor. Excellent schedule management, time management, and organization skills are essential to the position. Competitive candidates will have significant daily experience with Microsoft Office Suite programs/applications (Outlook, Word, PowerPoint, Excel). Previous experience supporting an executive, including managing appointments and meetings, is highly desired as are experience with Cisco phone systems and Canva graphic design tool.
Meet the Team!
The Riverside County Code Enforcement Department is responsible for protecting the health, safety and welfare of residents in the unincorporated areas of Riverside County.
Requirements
• Research, compile, and summarize information, data and statistics for regular and specialized reports.
• Prepare correspondence and reports independently; prepare itineraries and coordinate meetings/participants' schedules; arrange appointments and maintain manager's calendar; make travel arrangements for manager and staff; sort, screen, prioritize, and route incoming mail.
• Screen telephone calls and visitors, directing them to the appropriate parties; answer questions and assist staff and the public; obtain information about agency/ departmental policies and procedures.
• Establish, maintain, and direct the preservation of a variety of complex and/or confidential records; maintain and distribute agency/departmental procedures and rules; prepare, recommend, and establish office standards and procedures.
• Prioritize correspondence along with supporting materials for the manager's review, reply, and disposition.
• Serve as liaison between manager and subordinates, other managers, other county agencies/departmental staff, and other governmental agencies and the public.
• Take and transcribe dictation directly, or from notes or recordings.
• Review outgoing correspondence, reports, and material for accuracy, grammar, and consistency with administrative policy.
Qualifications
OPTION I
Education: Graduation from high school or attainment of a satisfactory score on a G.E.D. test may be required.
Experience: One year of experience in a secretarial capacity with Riverside County, performing a wide variety of secretarial, administrative, and clerical duties.
OPTION II
Experience: Three years of clerical experience, one year of which must have been in an administrative support and/or secretarial capacity with responsibility for: screening calls, maintaining an appointment calendar, composing correspondence, researching, compiling, and preparing reports.
ALL OPTIONS
Knowledge of: Organizational operations sufficient to analyze, evaluate, and develop procedures and methods affecting the commitment of agency/departmental resources and administrative and clerical operations of a managerial office; current office methods and practices, including automated equipment, filing systems, business correspondence, receptionist techniques, report writing; and correct English usage, grammar, spelling, vocabulary, and punctuation.
Ability to: Manage departmental records; use office equipment for such functions as the Internet, E-mail, and online service, and use PC software; research, develop, and prepare data for management presentations; organize meeting plans and schedule appointments; provide effective client service and public relations; display strong interpersonal and communication skills, both verbally and in writing.
Additional Information
For questions regarding this recruitment
Please contact Ebelyn Skinner at 951-955-5196 or eskinner@rivco.org. Please allow 1-2 business days for a response to general inquiries.
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