Executive Assistant

Full Job Description

This position serves as the Executive Assistant to the Executive Director (ED) in direct support of responsibilities relating to programs of the Office of Small and Disadvantaged Business Utilization.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 02/10/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-15 position you must have served 52 weeks at the GS-14. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

See the Required Document section below for more information regarding the SF-50s needed to verify time-in-grade.

You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least to next lower grade GS-14 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to: Developing and coordinating plans and goals, overseeing special projects and initiatives, ensuring follow-through implementation and courses of action.

Oversees budget authority, works with Directorates to assess the quality of internal control systems and regulatory compliance processes and act to establish or strengthen controls where required.

You will be rated on the following Competencies for this position: Analytical Thinking Budget Administration Contract Administration Contracting/Procurement Customer Service (Clerical/Technical) Problem Solving Problem Solving Project Management Quality Assurance Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week.

Part-time experience will be credited on the basis of time actually spent in appropriate activities.

Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at http://://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies.

To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy.

To be found well qualified, applicants must meet the following qualifications: Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Major Duties:

The incumbent serves as an Executive Assistant for the management of certain programmatic-related functions central of the Office of Administration's mission.

Including developing and coordinating plans and goal, overseeing special projects and initiatives, and ensuring follow-through implementation and courses of action.

Works with Directorates to assess the quality of internal control systems and regulatory compliance processes and act to establish or strengthen controls where required.

Incumbent serves as a Subject Matter Expert (SME) advising senior leadership on technical issues.

The work consists of projects and studies which require analysis of interrelated issues of effectiveness, efficiency, and productivity of substantive mission oriented programs.

Typical assignments require developing detailed plans, goals, and objectives for the long-range implementation and administration of the program, and/or developing criteria for evaluating the effectiveness of the program.

Serves as a major project contributor on broad projects or committees that are interdisciplinary with the objective of initiating and improving various services for Veterans and their family members.

The process involves public relations, contribution to all aspects of the projects and coordination of some project areas.

Decisions are complicated by conflicting program goals and objectives that may derive from changes in legislative or regulatory guidelines specialized training.

Analyze and evaluate major administrative aspects of substantive VA programs.

Involves contributions to the development of long-range program plans, goals, objectives, and milestones, and to evaluating the effectiveness of OSDBU programs conducted throughout the agency.

The work involves identifying and developing ways to resolve problems or cope with issues which directly affect the accomplishment of principal program goals and objectives.

Work includes developing resolution to major administrative problems and/or planning significant administrative management aspects of the program.

Employees at this level develop administrative regulations or guidelines for the conduct of program operations and developing new criteria for measuring program accomplishments (e.g., the level, costs, or intrinsic value of benefits and services provided) and the extent to which program goals and objectives are attained.

Study reports typically contain findings and recommendations of major significance to top management of the agency and often serve as the basis for new administrative systems, legislation, regulations, or programs.

Work Schedule: Full Time Permanent Compressed/Flexible: Available Telework: Available-Ad Hoc telework (situational telework) as determined by the agency policy Virtual: This is not a virtual position.

Position Description/PD#: PD38064-0 Relocation/Recruitment Incentives: Not Authorized Financial Disclosure Report: Not required