Deputy Recorder

Full Job Description

The King County Recorder’s Office (KCRO) is searching for talented and energetic professionals who like to serve the public with a “can do” attitude. The Deputy Recorder position is part of a fast-paced, public-facing team committed to customer service and technical expertise. We, as a team, are dedicated to trust, collaboration, and building rapport with our colleagues and customers. The ideal candidate will demonstrate a high degree of commitment to customer service in the recording of public documents, advanced attention to detail, and innovative problem solving. These individuals will thrive by demonstrating their ability to be self-motivated, learn quickly and apply themselves to the work of the King County Recorder’s office. For more information about our office visit our website: King County Recorder’s Office.

ABOUT RECORDS & LICENSING SERVICES (RALS)

The Records and Licensing Services Division (RALS) is a division of the Department of Executive Services.

RALS operates within a statutory framework that is prescribed by state law and county code.

Many of the services administered by the division are mandated by state law and are provided in King County on a regional basis across jurisdictional boundaries.

RALS also provides certain local services to unincorporated King County and by contract with many local municipalities throughout King County.

In addition, RALS is responsible for providing internal services that are necessary for purposes of business efficiency and meeting various legal responsibilities.

RALS is responsible for:

• Recording documents related to real property sales and other transactions and making them accessible for members of the public, businesses, and other government agencies
• Collecting and dispersing real estate excise tax payments on the conveyance of real property in King County
• Providing licensing and information services and promoting public safety by administering and enforcing vehicle and vessel licensing and taxi and transportation network company (TNC) regulations
• Providing internal mail services and physical and electronic records management services to all county agencies
• Providing animal care and control services for the protection of property, human health, and safety and promoting responsible pet ownership and animal welfare through education and licensing programs via public and private sector partnerships

RALS is committed to service excellence and building an enduring legacy through continuous improvement.

RALS uses Lean practices to improve our operations, programs, public and internal services, and employee safety.

We accomplish this through an equity lens, creating a learning environment, and employee engagement.

To learn more about RALS, please visit our website at: https://kingcounty.gov/depts/records-licensing.aspx.

Requirements

To be considered for this opportunity, you must at a minimum, demonstrate the knowledge, skill, and ability to:

• Process complex transactions involving legal documents including excise tax, marriage, property conveyance, maps, liens, and other publicly recorded documents.
• Provide technical assistance and exceptional customer service via phone, email, and in-person to a diverse clientele, internal and external agencies and colleagues. Research and resolve questions from staff, citizens, and partners.
• Maintain high levels of accuracy and perform production level computer work for data entry, retrieved data, and edited records in a fast paced, customer service environment.
• Obtain, monitor, track, and organize data that may require information searches through files, policies, procedures, records, or computer files while being highly detailed.
• Review documents for proper format, accuracy, completion, eligibility, and other legal guidelines.
• Utilize spreadsheets, word documents, and reports to track and document performance data.
• Assist in administrative duties such as preparing and sending letters, filing, and making copies. Document and improve work processes, procedures, and instructions.
• Set up records and file documents in both electronic and paper formats.
• Process and reconcile payments to include checks, cash, ACH daily with a focus on cash handling principles.

Qualifications

We are looking for candidates who are:

• Skilled in processing, indexing and filing legal documents and official records.
• Adept at performing accurate and efficient data entry tasks.
• Competent in using Microsoft Office Suite including Word, Excel, and Outlook.

Preferred qualifications:

• Familiar with real estate transactions, liens, loans, and associated documents.
• Proficient in handling tax collection and processing procedures.

Additional Information

Work location: King County Recorder’s Office is located at 201 South Jackson Street, Seattle, WA 98104.

Work schedule: This position is subject to the provisions of the Fair Labor Standards Act (FLSA) and is eligible overtime.

The workweek is typically 40 hours per week, Monday through Friday, 8 AM – 5 PM. Mandatory overtime (including weekends, mornings or evenings) may be required during peak work periods.

Union representation: This position is represented by Teamsters Local 117, Professional & Technical and Administrative Employees.

Are you ready to apply? The recruitment for this position is open to all qualified applicants. A completed King County Application is required.

We highly recommend that you also provide a cover letter and resume, however, cover letters and/or resumes are not accepted in lieu of a completed application.

Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted.

If you have any questions, please contact Karina Cordova, Human Resource Analyst, by e-mail at kcordova@kingcounty.gov or by phone at 206-848-0395.

This recruitment is an effort to fill our immediate vacancies as well as create a hire list that will be used for any positions that become vacant within the next 6 months, including additional Term Limited Temporary (TLT) and Career Service (CS) positions.

Forbes named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class.

Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully.

If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.