Deputy Chief Financial Officer - Promotional

Full Job Description

This recruitment is promotional only. You must presently be a full or part-time regular or probationary County of Sonoma, Community Development Commission, Sonoma County Fairgrounds, or Sonoma County Water Agency employee in order to apply for this position.

The Department of Health Services (DHS) has requested a county-wide promotional certification to fill a Deputy Chief Financial Officer position.

Qualified County employees who wish to be considered for future positions should consider applying to this recruitment.

This employment list may also be used to fill future full-time or part-time positions as they occur during the active status of the list.

The Department of Health Services Fiscal Services Team plays a vital role in advancing the county’s public health mission by ensuring the responsible management of financial resources that support critical health and human services.

The team oversees complex budgeting, financial reporting, revenue collection, and compliance functions across a diverse portfolio of programs, including state and federally funded initiatives, grants, clinical services, and special revenue funds.

Working closely with program leadership, clinical and operational teams, and external partners, the fiscal team translates financial strategy into sustainable service delivery.

The team is known for its collaborative approach, strong regulatory expertise, and commitment to accountability, equity, and continuous improvement—providing essential financial leadership that enables the department to respond to evolving community health needs.

Serving on the Fiscal Services Leadership Team, the Deputy Chief Financial Officer (Deputy CFO) provides staff assistance and reports to the Department's Assistant Director and Chief Financial Officer. The Deputy CFO will oversee the accounting teams for Public Health, Behavioral Health and Administration, as well as the Purchasing Team, and accounting-related claiming functions - for a total of 18 positions. Primary duties include leading accounting operations for nearly 80 revenue and expenditure streams, ensuring accurate and timely invoice payments and reimbursement claims, and preparing financial materials for Executive Management. Other key responsibilities of the position include, but are not limited to:

• Establishing and maintaining fiscal due diligence standards for DHS expenditures
• Overseeing and reviewing high-complexity fiscal activities, including capital projects
• Recruiting, selecting, supervising, and training staff
• Building reporting systems to help programs track the status of their accounts and budgets
• Reviewing fund balance and revenue and expense reports for submission to the Enterprise Financial System (EFS)
• Assisting in the coordination of the Department’s first quarter, mid-year, third quarter reports, and technical adjustments
• Assisting the CFO in fiscal activities during and related to the closing the fiscal year
• Ensuring accuracy and compliance of grant and service claims and financial reports
• Acting as the Accounting unit liaison with Information Systems and Purchasing
• Facilitating accountant & accounts payable meetings
• Serving as the Fiscal services section’s representative on the Organizational Compliance Committee
• Coordinating the Department’s Single Audit Act Information
• Addressing financial audit issues as needed
• Working on special projects or committees as assigned
• Participating in monthly performance reviews of actuals versus budget within the DHS divisions
• Maintaining and updating Fiscal services section Policies & Procedures for accuracy

As the ideal candidate for this position, you will be a self-starter, strong communicator, self-aware, highly flexible, adaptable to change, approachable, and trustworthy. In addition, the ideal candidate will possess:

• The ability to foster positive relationships with staff to help ensure effective outcomes
• Demonstrated proficiency in Microsoft Office applications with particularly advanced Excel spreadsheet skills
• A proven track record of being able to successfully multi-task
• Excellent writing, critical thinking, and communication skills
• The ability to develop and present dashboards and reports that aid in management decision-making
• An aptitude for being detail-oriented and highly organized
• Strong focus on timeliness and adherence to deadlines
• Knowledge of Health Services finance and the EFS accounting system is preferred but not required

The Civil Service title for this position is Administrative Services Officer II.

Requirements

Experience: Normally, three years of progressively responsible experience in a professional, human resources, administrative, fiscal staff position, including at least one year of experience supervising professional, administrative or technical staff would provide such an opportunity.

Education: Academic coursework which would provide the opportunity to acquire the knowledge and abilities listed. Normally, coursework in public administration, business administration, management, accounting, statistics, human resources or closely related courses would provide such an opportunity.

License: Possession of a valid driver's license at the appropriate level including necessary special endorsements, as required by the State of California to perform the essential job functions of the position. The position advertised on this announcement does not require possession of a valid California Driver’s License.

Qualifications

Considerable knowledge of: principles and practices relating to modern budget, programs and systems management; human resources issues and the functions and complexities of occupations found in the assigned department; the operations and functions of county government; research methodology, report writing and basic statistics, and their application; effective personnel and supervisory techniques; modern office methods and procedures.

Working knowledge of: group dynamics as it relates to public organizations; written and oral communications, including language mechanics, syntax and English composition; purchasing, ISD, safety, organizational analysis and their impact on departmental operations; the use of electronic information equipment and specific systems as used within the department.

Ability to: plan and organize research and statistical work relating to the various aspects of administration, budget and general management matters; understand, interpret and apply rules, regulations, ordinances, and federal, state and local legislation; effectively communicate orally and in writing, and present conclusions before advisory and policy bodies; effectively supervise the work of professional, technical and office support staff; establish and maintain effective working relationships with County management personnel, employees, and the public in carrying out sound management policies; understand and manage human resources functions; perform data collection, interpretation and evaluation pertaining to administrative, fiscal and management matters; persuade, rationalize, and project consequences of decisions and/or recommendations; analyze administrative problems, budgets, and a variety of programs, systems and procedures; use electronic information equipment and specific systems as used within the department.

Additional Information

• Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process.
• You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions.
• You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately.
• Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification.

Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process.

Application submissions require the Supplemental Questionnaire be completed.

Responses to supplemental questions may be scored using position-specific criteria.

Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications.

Responses that state, "See Resume" or "See Application" may be considered insufficient and therefore may not be scored.

The selection procedure will consist of the following examination:

An Application and Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position.

Personally identifiable information (PII) is removed from the standard application fields and applicable attachments.

This PII blind screening practice redacts a candidate’s personal information that could potentially influence or bias the scoring process.

Personal information includes the applicant’s name, former last name, address, phone number, email, driver's license number, school name, education start and end dates, age, date of birth, gender, and race.

This PII blind screening practice helps contribute to a fair and equitable examination process.

Each applicant will be evaluated based on the following criteria:

• Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions.

Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application and Supplemental Questionnaire Appraisal Examination.

Scores may be adjusted based on such factors as the number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates.

Additional Information

A background investigation may be required prior to employment.

Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation.

Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants.

Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position.

If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter.

You may also review the Job Classification Screening Schedule to determine the requirements for this position.

How to Apply

Applications are accepted online at www.yourpath2sonomacounty.org. Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail.

All applications and appropriate supplemental information as outlined in the job bulletin must be received by the time and date specified on the first page of this job announcement.

Applications received after the recruitment closes will not be accepted.

The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging.

We are committed to having a diverse workforce that is representative of the communities we serve.

The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need.

HR Analyst: DP

HR Technician: PP