DEPARTMENTAL SUPERVISOR-RECORDS OFFICE 12

Full Job Description

The Michigan Department of Corrections is proud to be a Michigan Veteran's Affairs Agency (MVAA) Gold Level Veteran Friendly Employer.

MDOC is proud to employ nearly 1,500 veterans and actively serving military members across the department.

The Department has many benefits and services available to support our military and veteran employees, spouses, and families. Learn more about what makes MDOC a Gold-Level Veteran Friendly Employer

Link: MDOC Career - Military and Veterans

Manage and supervise operations, files and staff of the Macomb Correctional Facility (MRF) Record Office. Hire and train new and current employees in Record Office duties and LEIN functions. Records, reviews and verifies the validity of prisoner releases, Writs, transfers and database entries. Coordinates all new/amended judgment of sentences and time reviews with the Central Time Computation Unit (CTCU) for processing, entry and distribution upon completion. Answers correspondence from prisoners, phone and emails from staff, public, courts, etc. Maintains Record Office budget. LEIN Terminal Agency Coordinator (TAC). Utilizes OMS, OMNI, LEIN, Offender Watch, e-mail, Judicial Data Warehouse (JDW) and other various court databases and websites to complete daily duties. Ensures pending charges and detainers are processed according to the Record Office Manual. Ensures all Record Office operating procedures are updated in a timely manner. Acts as back-up Transfer Coordinator when necessary.

Position Description

Requirements

Education
Educational level typically acquired through completion of high school.

Experience
One year of experience equivalent to a Departmental Supervisor 11 or experienced-level professional; or two years equivalent to a Departmental Supervisor 10, Office Supervisor 11 and 12, Secretary Supervisor 11, experienced-level technician or paraprofessional; or three years equivalent to an Office Supervisor 10, Secretary Supervisor 10, Emergency Dispatch Supervisor 10, or Human Resources Customer Service Supervisor 10.

Additional Information

View the job specification at: https://www.michigan.gov/mdcs/-/media/Project/Websites/mdcs/JOBSPECS/D/DepartmentalSupervisor.pdf

The Department of Corrections may screen out job applicants who have been convicted of a felony in accordance with Public Act 191 of 2017.

Applicants who have been convicted of a misdemeanor or felony are ineligible for employment with the Department of Corrections until satisfactory completion of any sentence imposed, including parole or probation.

**** REQUIRED INFORMATION: Employment in the state classified service demands a high degree of loyalty and imposes high ethical standards on employees to ensure the integrity of state government and maintain effective services.

All employees must meet these ethical standards and all appointing authorities are obligated to enforce these ethical standards.

As part of this effort all employees are required to report any possible conflict of interest, please review the information and be prepared to respond to questions related to the information in your application.

Ethical Standards and Conduct (Note: you do not need to fill out the form). READ CAREFULLY -- TO BE CONSIDERED FOR THE POSITION WE ARE ASKING YOU TO DO THE FOLLOWING:

1. Apply for this position online via NEOGOV; click on "Apply" in the job posting for instructions on submitting your electronic application. Hard copy applications are not accepted.
2. Attach a resume identifying specific experience and dates of employment. Dates of employment should include month and year and hours per week.
3. Attach a cover letter.
4. If applicable/You would like credit for your education, attach a copy of an official transcript(s).

Your education listed cannot be used to credential review you for a position unless a copy of an OFFICIAL transcript confirming your education is attached to your electronic application.

We accept scanned copies of official transcripts. We do not accept web-based, internet, or copies of unofficial transcripts.

Official transcripts provide the name of the institution, confirmation that a degree was awarded and on what date, and the registrar's signature.

5. You must provide at least three professional references and their contact information to include phone number, address, email address and fax number.
6. Current MDOC employees must include their current supervisor as one of three professional references.

Failure to complete any of the above items may result in your application not being considered. Your application for any position does not guarantee you will be contacted by the department/agency for further consideration. Only those applicants interviewed will be notified of the results.

New hires to the MDOC along with previous MDOC employees that are returning after being away from the department for more than two years will complete Non-Custody New Employee Training (NCNET) either 40 hours or 80 hours of initial in-person training based on their level of offender contact and job classification.

All new employees will complete additional online training to successfully complete their non-custody new employee training. PLEASE NOTE: Overnight travel may be required.