Departmental Analyst (Trainee) 9-P11 (Imaging Services Analyst)

Full Job Description

About Records Management Services (RMS):RMS is the legal authority concerning records over the executive branch.

It may provide services to legislative and judicial branches as well as to local governments in regards to records management issues.

RMS provides expertise and assistance to Michigan government agencies by establishing policy, standards, procedures, and guidelines for recordkeeping.

It is also responsible for providing education and training to agencies regarding records management issues.

Additionally, RMS provides various services designed to allow government agencies to focus on their core mission instead of on records management.

Services include physical storage, media storage, confidential document destruction, document scanning, e-signature, and electronic document management.

You will be part of a talented team that designs, develops, and maintains statewide recordkeeping solutions and other records management related services.

Our goal is to provide cost-effective, user-efficient records solutions that allow agencies to focus on their core mission to Michigan citizens.

About this position:RMS is looking for a self-motivated worker who likes a challenge and a fast-paced environment.

This position offers the opportunity to do interesting work that makes a difference for the agencies we serve and through them the citizens of Michigan.

The position has exposure to a variety of aspects of information management and governance and exposure to all areas of state government.

You would be responsible for assisting agencies with managing their records in a variety of ways.

Primarily, the position serves as a Content Manager Implementation Architect assisting agencies with the design and implementation of the Content Manager electronic document management system.

In doing so, you will analyze existing recordkeeping solutions for an agency and recommend and provide guidance in implementing strategies for migrating both physical and electronic records to Content Manager.

Responsibilities include a wide range of duties intended to ensure a positive user experience, such as incorporating usability best practices, project management, file plan design, user interface, and records management awareness, training, and user support documentation.

The position also includes duties related to system requirements and documentation, such as planning, design, development, testing, evaluation, operation, enhancement, and maintenance functions.

While this is not an IT position, you will work closely with IT support teams, providing subject matter expertise on the Content Manager system.

You will interact heavily with state agencies, frequently making presentations and leading meetings, both to small groups of a few people and to large audiences of several hundred people.

The position is also may be exposed to a variety of information governance topics.

RMS is in a constant state of investigating new tools and techniques to keep up with customer needs as well as the ever-changing field of information governance.

This could include fields like data analytics, eSignature, FOIA, legal holds, and lifecycle and records management in a variety of software tools.

This position offers continued opportunity for growth and learning in the quickly changing landscape of records and information management.

Professional development training is supported to keep you abreast of advancements in practices and technology.

For additional information, please see the links below:

• Position Description
• The Department of Technology, Management and Budget supports the business operations of state agencies through a variety of services, including building management and maintenance, information technology, centralized contracting and procurement, budget and financial management, space planning and leasing, construction management, motor vehicle fleet operations, and oversight of the state retirement systems.

Position Location/Remote Office: The office location is Lansing, MI. The State of Michigan is not able to offer employment to out of-state applicants that do not plan to relocate. The Department of Technology Management and Budget currently offers a hybrid work option which requires three days working on-site at the official work location and two days of remote work per week.

The State of Michigan offers a competitive work experience that includes a tuition reduction program at several key higher education institutes if you would like to advance your education, good benefits, excellent vacation, and sick time policies, and an ability to successfully juggle your work and family life. We would like the opportunity to share with you more about the benefits of working for the state and joining the State of Michigan employee family if you are interested. Please consider sending in your application today.

Requirements

Education for Departmental Analyst 9-P11
Possession of a bachelor's degree in any major.

Experience for Departmental Analyst 9-P11

Departmental Analyst 9
No specific type or amount is required.

Departmental Analyst 10
One year of professional experience.

Departmental Analyst P11
Two years of professional experience, including one year of experience equivalent to the intermediate (10) level in state service.

Education and Experience for Departmental Analyst (Departmental Trainee) 9 (FOR CLASSIFIED STATE EMPLOYEES ONLY)

Education
Educational level typically acquired through completion of high school.

Experience

Four years of experience as an advanced 9-level worker in an ECP Group One classification.

OR

Three years of experience as an E9, E10, or E11-level worker in an ECP Group One classification.

OR

Two years of experience as an experienced level worker in an ECP Group One technician or paraprofessional classification.

OR

Two years of experience as a first-line supervisor in an ECP Group Three classification.

OR

One year of experience as a second-line supervisor in an ECP Group Three classification.

*Paraprofessional classifications are those requiring an associate's degree or two years of college.

Educational Substitution
College credits may be substituted on a proportional basis (one year of college education may substitute for one quarter of the required experience) for up to one half of the required experience.

Qualifications

Departmental Analyst (Departmental Trainee 9) 9 - P11

Educational level typically acquired through completion of high school and the equivalent of at least two years of full-time active-duty experience at or above the E-6 level in the uniformed services may be substituted for the education requirement.

Additional Information

To be considered for this position you must:

• Attach a detailed resume and cover letter.

If applicable, attach a copy of your official college transcripts and/or foreign degree evaluation with your application.

Click here for the State of Michigan (SOM) definition of an Official College Transcript.

Applicants who possess foreign degrees must have their academic credentials evaluated or converted into U.S.educational equivalents.Civil Service accepts evaluations from organizations listed on the National Association of Credential Evaluation Services or the Association of International Credential Evaluators, Inc.


View the job specification at: https://www.michigan.gov/mdcs/-/media/Project/Websites/mdcs/JOBSPECS/D/DepartmentalAnalyst.pdf


All newly hired state employees are required to submit and pass a pre-employment drug test and physical (if applicable) prior to their actual appointment.

Criminal and driving records will also be checked if applicable.

Any position offer will be conditional until results of the drug test, physical, criminal background, and driving records indicate eligibility for employment.

The candidate selected for this position will be required to submit fingerprints for multiple state and federal criminal background record checks. The candidate must currently be felony-free and must remain so in the future. Any position offer will be conditional until results of the criminal background record checks indicate eligibility for employment. The candidate selected for this position may be required to submit financial information for a financial background check.

DTMB Human Resources uses E-Verify in conjunction with the federal I-9 form to verify authorization of employment. DTMB does not provide sponsorship for employemnet visa status. To be appointed by DTMB, an applicant must be currently authorized to work in the United States for any employer.

DTMB does not participate in STEM-OPT.

The department reserves the right to close this posting prior to its original end date once a sufficient number of applications have been received.

Your application for any position does not guarantee that you will be contacted by the Department for further consideration. Only those applicants interviewed will be notified of the results.