CRIMINAL ASSISTANT MANAGER, District Clerk

Full Job Description

Provide management of the day-to-day operations of the Criminal Division of the District Clerk's Office and oversight of the work production, quantity and quality of work completed. Schedule work assignments, assign hours and work locations. Train and evaluate employees. Handle difficult problems, develop and implement programs and procedures, monitor departmental resources and ensure compliance with policies and laws. Assume the duties of the manager in his/her absence.

POSTING MAY CLOSE AT ANY TIME AFTER A SUFFICIENT NUMBER OF APPLICATIONS ARE RECEIVED

Requirements

1. Coordinates, schedules, monitors and evaluates workflow and the work product of employees
2. Formulates appropriate information for preparation of monthly statistical report required by the Office of Court Administration, and a report prepared by court
3. Assumes the duties of Criminal Manager in his/her absence. May perform the duties of subordinates in their absence or as required by workload
4. Assists the District Clerk, Operations Manager and Criminal Manager with special projects, assignments and reports. Researches and tracks new legislation and determines impact to the Criminal Division. Implements procedures to comply with new legislation
5. Plans, coordinates and evaluates clerk training. Determines training needs and schedules employees to attend seminars
6. Assists in interviewing job applicants. Makes recommendations concerning hiring, promotions, demotions, terminations or any disciplinary actions
7. Assists in determining and preparing procedural guidelines and instructions and ensures that they are distributed to and implemented by employees
8. Processes motions and orders for out-of-state witnesses for defense attorneys. Schedules and coordinates hotel accommodations and air travel with court date
9. Responsible for the security (safekeeping) of cash drawer fund monies received. Verify monies deposited ascertaining that receipts and monies balance. Maintains a detailed money drawer control sheet for each
10. Maintains inventory of supplies and equipment, and orders as needed. Purchasing responsibilities include preparation of requisitions, ascertaining prices and vendors
11. Supervises imaging process and quality control, establish imaging procedures as required
12. Ensures that records are accurately reported to the Texas Department of Criminal Justice (CJIS) for all felony dispositions
13. Assists system analyst with the development of programs, modifications needed and correction of errors
14. Represents the Criminal division and the District Clerk's Office at seminars and meetings
15. Evaluates performance of employees, identifying strengths and weaknesses and providing development, guidance and motivation. Makes recommendations for replacement when appropriate
16. Acts as resource for staff questions regarding customer issues, policies, etc
17. Processes judicial bypass cases filed in criminal division ensuring confidentiality
18. Performs all other related duties involved in the operation of the District Clerk's office as assigned or required

Qualifications

• Bachelor's degree in related field AND Minimum of two (2) full-time years' work experience in a related field. -OR-
• Associate's degree in related field AND Minimum of four (4) full-time years' work experience in a related field -OR-
• High School diploma or GED AND Minimum of six (6) full-time years' work experience in a related field
• Spreadsheet and/or word processing software knowledge/experience preferred, with either specific program applications or general applications such as Microsoft Office Suite and Excel.
• Good, clear and distinct oral and written communication/presentation skills.
• Effective interpersonal and leadership skills.

IMPORTANT NOTICE

To be considered for this position, your application must be complete and clearly demonstrate that you meet the minimum qualifications.

Please ensure that all sections of the application are fully completed, including Education (specifying the type of degree, field of study, and graduation status), Experience, and Certifications/Licenses.

Resumes alone will not substitute for a completed application.

Incomplete applications will result in disqualification, as eligibility for minimum qualifications cannot be confirmed without full documentation.

If selected for hire, you will be required to provide proof of educational attainment during the onboarding process.

Tarrant County will conduct background checks on new hires that will include a criminal background check related to convictions and deferred adjudication in the past seven years and may include credit reports, motor vehicle records, employment records and educational attainment.

A conviction or deferred adjudication is not an automatic bar to employment. Each case is considered individually.

Additional Information

While performing the duties of this position, the incumbent is regularly required to stoop, bend, grasp, climb, pull and push.