Correspondence Analyst

Full Job Description

This position is located in the Department of Homeland Security (DHS), Office of Strategy, Policy, & Plans, Executive Secretariat. Non-BU: This is a non-bargaining unit position.

Specialized Experience: To qualify for the GS-9 grade level you must demonstrate at least one year of specialized experience equivalent in difficulty and responsibility to the GS-7 level in the Federal service that included: Assist in developing written correspondence, (e.g.

briefings, testimonies, responses to inquiries); Reviewing written correspondences created by staff members; and Communicating in writing to various audiences regarding policies and programs of an organization.

OR A Masters or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position.

A combination of successfully completed graduate level education and specialized experience as described above that, when combined, equal 100% of the total requirement.

This will be calculated using your resume and unofficial transcripts or a list of courses/course hours submitted with your application.

To qualify for the GS-11 grade level you must demonstrate at least one year of specialized experience equivalent in difficulty and responsibility to the GS-09 level in the Federal service that included: Communicating with senior officials to provide updates on outstanding and/or pending items.

Analyzing data to compile weekly and/or monthly reports; and Preparing final correspondence, briefing materials and/or other documents to provide feedback on policy related issues. OR A Ph.D.

or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree or LL.M., if related ; OR A combination of successfully completed PHD level education or progressively higher-level graduate education and specialized experience as described above that, when combined, equal 100% of the total requirement.

This will be calculated using your resume and unofficial transcripts or a list of courses/course hours submitted with your application.

NOTE: Only graduate education in excess of the first two years may be used to qualify for the GS-11 level.

All qualifications and eligibility requirements must be met by the closing date of the announcement. This position may be filled at the GS-9 or GS-11 level.

If selection is made at the GS-9 level, promotion to the GS-11 level may occur without further competition.

Time-in-grade: Current General Schedule (GS) federal employees, and those that have served in GS positions within the last 52 weeks, must have served 52 weeks at the next lower grade, or a combination of the next lower grade level and an equivalent band in the federal service by the closing of this announcement.

Note: Current or former Federal employees MUST submit a copy of their SF-50 Form which shows competitive service appointment ("position occupied" block 34 on the SF-50 should show a "1"), tenure group (block 24 should show a 1 or 2), grade, and salary.

If you are applying for a higher grade, please provide the SF-50 Form which shows the length of time you have been in your current/highest grade (examples of appropriate SF-50s include promotions, With-in Grade/Range Increases, and SF-50s dated a year apart within the same grade/job).

If you have promotion potential in your current position, please provide proof. Employees applying with an interchange agreement must provide proof of their permanent appointment.

IF YOU DO NOT SUBMIT ALL OF THE REQUIRED DOCUMENTATION, YOU WILL NOT RECEIVE CONSIDERATION AS A STATUS CANDIDATE.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience.

Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees.

If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office.

Major Duties:

The primary purpose of this position is to serve as a coordinator for all materials prepared for the Secretary, Deputy Secretary, and other Senior Leadership of Homeland Security.

The incumbent has the critical responsibility for ensuring the quality and accuracy of materials and the appropriate flow and control of priority correspondence.

As a Correspondence Analyst, GS-0301-9/11, your typical work assignments may include the following: The incumbent has the critical responsibility for ensuring the quality and accuracy of materials and the appropriate flow and control of priority correspondence received from and transmitted to the White House, Congress, other Federal agencies, the private sector, and the general public.

Reviews and prioritizes all incoming correspondence for offices within the Office of Strategy, Policy, & Plans.

Provides status reports and suggestions to the supervisor on improving work operations and processes.

Communicates with Departmental office directors and high-level officials, other Correspondence Analysts and professional staff members, to discuss the status of correspondence, outstanding controlled items and pending projects.

Provides expertise in improving the quality of the content of responses, as well as feedback on controlled items.

Utilizes a computer database system to log incoming correspondence and assign an appropriate due date.

All DHS-HQ announcements have a 5 business day open period due to the number of applications received.

This announcement will be open for 5 business days OR until the first 100 applications have been received, whichever happens first.

View common definitions of terms found in this announcement: Common Definitions.