Administrative Management Specialist

Full Job Description

About the Position: Serves as the Administrative Management Specialist for Headquarters, U.S.

Army Corps of Engineers, Chief Information Office, delivering administrative support across personnel, training, and operational functions to ensure efficient and compliant mission execution.

This is a developmental position; however, management will make the selection at the GS-11 grade level only.

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job.

You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected.

See Proof of Eligibility for an extensive list of document requirements for all employment authorities.

Current Civilian Employees of the Command Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Military Spouses, under Executive Order (E.O.) 13473 Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade Preference Eligible Veterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the experience requirements described below.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social).

You will receive credit for all qualifying experience, including volunteer experience.

Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.

Additional information about transcripts is in this document.

Specialized Experience: One year of specialized experience that includes: 1) Administer administrative support programs for a multi-functional office by applying regulations to manpower, training, and personnel activities; 2) Coordinate administrative operations for a directorate by monitoring suspense actions while ensuring timely staff coordination; 3) Analyze management processes by evaluating procedures while recommending improvements to increase efficiency; and 4) Maintain time attendance records for assigned personnel by using automated financial systems while ensuring compliance with pay regulations.

This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service GS-09.

Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-09).

Major Duties:

• Serves as the principal administrative advisor to the Directorate, managing and coordinating a wide range of administrative functions including manpower, training, personnel actions, budgeting, and office operations.
• Provides authoritative guidance on administrative policies, procedures, and regulatory requirements; evaluates the impact of new policies and recommends implementation strategies to improve organizational efficiency and effectiveness.
• Plans, analyzes, and executes management support activities, including program analysis, workflow improvements, and administrative studies to enhance mission performance and streamline operations.
• Manages the Directorate’s time and attendance program, ensuring accurate reporting, compliance with applicable regulations, and providing guidance to supervisors and employees on leave, pay, and timekeeping matters.
• Oversees administrative programs including staff actions, supply management, government purchase card operations, and training coordination, ensuring compliance with established policies and internal controls.
• Administers the Directorate travel program, providing guidance on travel regulations, processing travel orders and vouchers, monitoring for compliance, and recommending improvements to increase efficiency and prevent misuse.