Correctional Records Technician | West Tacoma

Full Job Description

Correctional Records Technician

Full Time | Permanent

Location: West 2 Tacoma Regional Records | Tacoma, WA

Salary Range: $4,184 - $5,610 Monthly

These positions are represented by the Washington Federation of State Employees.

This recruitment will be used to fill multiple vacancies.

Are you a problem solving, organization guru with a strong ability to multi-task? If so, the Corrections Records Technician position within the Washington State Department of Corrections West 2 Tacoma Regional Records team may be the perfect fit for you!

The Records Division mission is to accurately apply legal court document information for the Department of Corrections (DOC), the public and individuals so they can trust the established jurisdiction for those in our care and custody and for the community.

As a custodian of incarcerated and supervised individual records, the Correctional Records Technician (CRT) will perform duties for the Correctional Records Office to ensure compliance with appropriate laws and agency policy.

The CRT contributes to the agency’s mission to improve public safety by reviewing, entering, and auditing, and, on behalf of the agency, the legal documents that hold incarcerated individuals within the agency’s facilities and/or individuals under the jurisdiction of the Department of Corrections for appropriate confinement and supervision within the community.

In this role, you will work with the Correctional Records Technician Lead (CRT-L) and Correctional Records Supervisor (CRS) to use independent judgment to accomplish assignments, assist in developing or suggesting work methods, procedures and resolve problems.

You will play a vital role in improving public safety by assisting with creating processes to ensure that incarcerated individuals are released from reentry confinement while being the subject matter expert.

The candidate of choice will maintain and monitor both the electronic and physical records of incarcerated and supervised individuals’ records and maintain confidentiality and integrity of information protected by agency policy or federal or state laws.

Additionally, you will create DOC ID cards, fingerprint supervised individuals and staff, complete the PD process, pen packs, run criminal history backgrounds checks.

If you have read this far and are still interested, please review the job posting and apply!

A completed application packet will include:

• A cover letter regarding your interest for this position with our agency
• A detailed resume
• Three professional references

Requirements

We are looking for teammates who share our vision of public service, committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our incarcerated population, our agency, and our community.

As a Correctional Records Technician, some of your duties will include:

• Maintaining Centralization of Reentry Facility intakes and releases which could look like:
  • Completing initial, second or release audits as necessary for sentence structure and release from Partial confinement
  • Auditing database information and OMNI records against source documents
  • Establishing and validating agency jurisdiction of incarcerated individuals
  • While validating accuracy, conducting quality assurance, and verifying legality of sentencing data as ordered by the court
  • Prioritizing incoming incarcerated individuals by ERD and PRD. Maintain, transfer and secure both the central and medical files by following records procedures
  • Completing credit calculation reviews for incarcerated individuals’ influencing custody and release, as required and within established timeframes. Reviews may be required as a result of legislative and appellate decisions
  • Updating Prison Movements by reviewing, verifying, entering, and/or updating transfer and admission codes to Partial Confinement along with assignment of appropriate Case Manager
  • Completing Law Enforcement and Victim Witness notifications
• Maintaining electronic and physical files which could include:
  • Utilizing, updating and maintaining databases and programs containing information relative to individuals’ conviction, sentence, violation, and release history
  • Scanning, indexing, verifying, and ensuring accuracy of Court and DOC Documents OnBase Imaging System; scan and toss hard copies of documents per policy
  • Responding to and processing public disclosure, attorney general, tort claims, penitentiary packets and any other information requests in compliance with federal and state public disclosure laws
  • Collaborating with partial confinement case managers in the creation and processing of escape, death, and registration packets for incarcerated individuals
  • Provide effective communication and thorough and timely processing of requests
• Participate in Onboard training and continued learning
• Other Duties as Required

Qualifications

What we need (required qualifications):

• High School diploma or equivalent
• Must respect and maintain confidentiality
• Ability to use independent judgment to accomplish tasks and solve problems.
• Demonstrate ability to effectively communicate with co-workers, the public and criminal justice agencies
• Demonstrate ability to write (including grammar and spelling accuracy) and speak clearly and effectively
• Demonstrate ability to analyze and solve problems under highly stressful or adverse situations
• Demonstrate ability to learn and utilize computer-based applications in the performance of job duties
• Demonstrate mathematical skills to compute complex sentence structure calculations
• Ability to work with speed and efficiency shifting attention between tasks
• Technology - Learns and utilizes computer-based applications in the performance of job duties
• Stress Tolerance - Remains calm and rational while handling difficult situations including, but not limited to, volatile, threatening, or other crisis/emergency situations
• Professional Standards - Knows and applies relevant law, policy, procedure, and practice. Adheres to productivity standards and timelines established by law and policy. Identifies own training needs and proactively seeks training opportunities
• Adaptability - Incorporates new information into an existing framework of understanding. Accepts change and supports the Agency through changes in law, policy and procedure.

What will make your application stand out (preferred qualifications):

• 1 year + experience maintaining, processing, entering, and/or calculating sentence structure for incarcerated or supervised individual’s records
• Demonstrate knowledge of Washington sentencing laws, DOC supervision types and applicable laws
• Knowledge of DOC Policy to ensure DOC jurisdiction
• Knowledge of criminal history and or judgment and sentence document processing
• Knowledge of the criminal justice system and it's related documents
• Knowledge of Outlook and database entry

*NOTE: Incarcerated or supervised individuals records are defined as records containing certified copies of the original documents relating to the individuals’ crime and sentence.

An individuals records are not property files, grievance files, administrative files, treatment files, medical files, slough files, parole files, counselor files, or custody files.

Additional Information

Vision: Working together for safer communities.

Mission: Improving public safety by positively changing lives.

Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

IMPORTANT NOTES:

• This recruitment may be utilized to fill more than one position.

Please include a minimum of three (3) professional references with your application.

A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies.

If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.**Please note: Phone number AND email address are required for all professional references.

• A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.

We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws.

A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.

• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.

Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire.

When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.

Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application.

You may request the required evaluation/documentation from www.wes.org and www.aice-eval.org. Until this documentation is provided, you will not be selected to move forward in the hiring process.

DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9.

The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form.

https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

• DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.

Telework Details

This position may be allocated for telework.

Work may be performed from your home or another offsite location within the state of Washington using a reliable internet or cellular hotspot service at that time.

Employees are expected to perform assigned duties in a safe manner, to take proper care all state-issued equipment, and maintain confidentiality of all information in possession while working offsite.

Employees will be required to commute to a Department of Corrections facility or field office as business requires, to potentially include components of the onboarding process.

Some offices will have a “drop in” area available, however, a dedicated workspace within a DOC facility will not be provided.

What We Offer:

As an employee of the Department of Corrections, your work-life integration is a priority.

Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation.

Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:

• Remote/telework/flexible schedules (depending on position)
• Up to 25 paid vacations days a year
• 8 hours of paid sick leave per month
• 12 paid holidays a year
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation and so much more!

PERS: State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.

For questions about this recruitment, or to request reasonable accommodation in the application process, please email mackenzie.conley@doc1.wa.gov or call us at 509-630-9160. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.