CORRECTIONAL RECORDS TECHNICIAN

Full Job Description

Salary Range: $3,925 - $5,271 Monthly

This position is represented by the Teamsters 117 bargaining unit.

A completed application packet will include:

• A cover letter regarding your interest in this position with our agency
• A detailed resume
• Three professional references

Requirements

• Ensures the contents of I/I records are legal, accurate, and maintained in a secure setting.
• Utilize, update, and maintain data bases and programs containing information that is relative to I/I sentence.
• Establish and validate agency jurisdiction of offenders.
• Review and verify accuracy of legal documents relating to convictions and sentencing.
• Verify electronic database information against source documents and resolve problems that relate to the I/I sentencing.
• Verify identification of I/I to law enforcement through pictures, fingerprints, and other physical data.
• Respond to requests for public disclosure in compliance with federal and state public disclosure laws.
• Testify in court as an expert witness regarding the validity of I/I records and identity.
• Provide direct support to the Correctional Records Supervisor and caseload carrying staff.
• Correspond with appropriate court or other legal staff to resolve sentence discrepancies or other issues related to the structure of the offender sentence.
• Complete appropriate I/I records paperwork affecting custody and release as required and within established timeframes.
• Enter information into the Department's electronic offender database.
• Archive I/I records according to established procedures.
• Maintain confidentiality of information protected by agency policy or federal or state laws.
• Fingerprints I/I when they receive a new sentence or as needed. Fingerprints staff as needed or upon request.
• Back up for taking I/I photos and creating I/I signature ID's.
• Pursue apprehension and prosecutions of escapes on unexpired felony warrants.
• Requires independent decision making to interpret laws.
• Demonstrate skills to write clearly, factually, and concisely.
• Investigates and responds to level 1 & 2 grievances.
• Back up for CRS as needed.

Qualifications

• High School diploma or equivalent.
• Must respect and maintain confidentiality.
• Demonstrated ability to effectively communicate with co-workers, the public, and/or criminal justice agencies.
• Demonstrated ability to analyze and solve problems under highly stressful or adverse situations.
• Utilizes computer based applications in the performance of job duties.
• Obtain certification in ACCESS within six (6) months of appointment to position and maintain current certification.

• Two (2) years' experience maintaining or processing I/I files such as legal files, property files, grievance files, administrative files, medical files, parole files, or counselor or custody files in a governmental law enforcement office, court setting, or an adult or juvenile correctional agency.
• College-level course work in criminal justice, business administration, accounting, social science, or a related field.
• Knowledge of criminal history document processing.
• At least one (1) year of general office or clerical experience including keyboarding/typing, data entry, and knowledge of Microsoft Office programs, Outlook, OBTS/OMNI.

Telework Details

This position is not allocated for remote telework.

A completed application packet will include:

• A detailed resume
• A letter of interest
• Three professional references

• The Department of Corrections defines a professional reference as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies.
• If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
• Phone number AND email address are required for all professional references.

Additional Information

Our Mission: To improve public safety by positively changing lives.
Our Vision: Working together for safer communities.
Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

Additional Information:

• A background check including criminal record history will be conducted prior to a new hire.
  • Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• Employees may work directly with or in close proximity to incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.

We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws.

A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.

• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.

• Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.

Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire.

When positive tests result, further information, testing and treatment may also be required. Employment is not contingent upon test results.

• This position may be represented by a Union Shop.

DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9.

The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form.

https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

• DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.

For questions about this recruitment, or to request reasonable accommodation in the application process, please email josalyn.cork@doc1.wa.gov. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.

For additional information about the agency, please visit doc.wa.gov.

What We Offer As an employee of the Department of Corrections, your work-life integration is a priority.

Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation.

Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:

• Remote/telework/flexible schedules (depending on position)
• Up to 25 paid vacations days a year
• 12 days of paid sick leave a year
• 12 paid holidays a year
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation and so much more!