Correctional Records Technician

Full Job Description

Correctional Records Technician

Full Time | Permanent | Teamsters

Location: Tumwater, WA

Salary Range: $4,735 - $6,356 Monthly

As a custodian of incarcerated and supervised individual records, the Correctional Records Technician (CRT) will perform duties for the Correctional Records Office to ensure compliance with appropriate laws and agency policy.

The CRT contributes to the agency’s mission to improve public safety by reviewing, entering, and auditing, and, on behalf of the agency, the legal documents that hold incarcerated individuals within the agency’s facilities and/or individuals under the jurisdiction of the Department of Corrections for appropriate confinement and supervision within the community.

In this role, you will work with the Correctional Records Technician Lead (CRT-L) and Correctional Records Supervisor (CRS) to use independent judgment to accomplish assignments, assist in developing or suggesting work methods, procedures and resolve problems.

You will play a vital role in improving public safety by assisting with creating processes to ensure that incarcerated individuals are released from reentry confinement while being the subject matter expert.

HOW TO APPLY
Complete the online application accessible via the 'Apply' button located at the top right corner of this posting and attach the following required documents:

1. Cover letterregarding your interest in this position.
2. Detailed chronologicalresume. Your resume will not substitute for the 'Work Experience' section of the online application.
3. Include at least three professional-level referenceswith valid phone number and email for each.

For more information or questions about this opportunity, please email Alaina Olson at alaina.olson@DOC1.WA.GOV or call 360-974-9706.

Requirements

As a Correctional Records Technician, some of your duties will include:

• Review and verify offender sentence structure and criminal history information for the Youthful Offender Program and Interstate Compact Inmate caseloads.

  • Ensure contents of offender records are legal, accurate and maintained in a secure setting.
  • Review and verify accuracy of legal documents relating to convictions and sentencing.
  • Verify electronic data base information against source documents and resolve problems that relate to the offender sentencing.
  • Verify identification of offenders to law enforcement through pictures, fingerprints and other physical data.
  • Navigate and work with multiple electronic technologies/applications to enter and retrieve data.

• Maintain electronic and physical files for the Youthful Offender Program and Interstate Compact Inmate caseloads.
  • Utilize, update and maintain databases and programs containing information relative to Offenders conviction, sentence and violation history.
  • Enter information into the Departments electronic offender database.
  • Archive offender records according to established procedures.
  • Maintain that the confidentiality of information is protected by agency policy or federal or state laws.

• Provide effective, thorough and timely communication for processing requests.
  • Respond to requests for public disclosure in compliance with federal and state public disclosure laws. Testify in court as an expert witness regarding the validity of offender records and identity.
  • Provide direct support to the Correctional Records Supervisor and caseload carrying staff.
  • Correspond with appropriate court or other legal staff to resolve sentence discrepancies or other issues related to the structure of offender sentences.
  • Complete appropriate offender records paperwork affecting custody and release as required and within established timeframes.
  • Respond to offender correspondence accurately and in a timely manner ensuring a copy of the response is entered into the offender electronic data system.

• Verify and assist with records related functions with Classification. Assist and complete any requested/assigned projects from within Classification and/or other stakeholders.
  • Assist Classification Staff with interpretation of offender sentence structure and detainers.
  • Assist with Transfer orders, Institution transfers and validating International Treaty offenders.
  • Respond to records related questions regarding extradition. Transportation, violators, Out of State offenders and County boarders.
  • Evaluate accuracy of good time calculations for offenders.
  • Research, interpret, compile, utilize and report data related to any assigned/requested projects associated with Records processes.
  • Other duty as assigned.

Qualifications

Required Qualifications:

• High school diploma or equivalent.
• One (1) year experience maintaining or processing incarcerated individual files electronically or in hard copy, such as legal, property, grievance, administrative, medical, parole, counselor, and/or custody files in a government law enforcement office, court-setting, or an adult or juvenile correctional agency.
• Professional working experience with the interpretation of records-related documents and determining action to be taken.
• Demonstrated ability to communicate effectively with coworkers, the public, and/or criminal justice agencies.
• Demonstrated ability to analyze and solve problems under highly stressful or adverse situations.
• Must respect and maintain confidentiality.

Agency Values for All Employees

All staff entering into employment with the Department of Corrections must possess the following values at the time of hire:

• Cultivate an environment of integrity and trust: Corrections values partnership and trust. We foster openness and support courageous conversations. We are committed to doing what we say we are going to do by being accountable and taking personal ownership in our actions.

Respectful and inclusive interactions: Corrections appreciates and values individuals by promoting an inclusive and diverse environment, which encourages safety.

We respect, value, and listen to the thoughts, feelings, and perspectives of our stakeholders and consider the impact on those we serve as well as each other.

• People's safety: Corrections believes in creating an environment that values physical, mental, and emotional security and well-being. We honor those who advance safety for all.
• Positivity in words and actions: At Corrections, we assume positive intentions and believe there is a shared desire for the best outcome. We consistently demonstrate positive behavior and always put forth our best effort.

Supporting people's success: Corrections is committed to our community – understanding individuals, instilling hope, embracing change, and providing opportunities.

Additional Information

For additional information about the agency, please visit doc.wa.gov.

IMPORTANT NOTES:

Please include a minimum of three (3) professional references with your application.

*A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies.

If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.

Phone number AND email address are required for all professional references.

-Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.

-Employees may work directly with or in close proximity to incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.

-We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws.

A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.

-Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.

-Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.

-Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire.

When positive tests result, further information, testing and treatment may also be required. Employment is not contingent upon test results.

-This position may be represented by a Union Shop.

-DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.

We are committed to hiring individuals who possess core diversity competencies: -Foster a positive attitude and openness toward the ever changing social and cultural makeup of the workplace.-Work effectively with people of different perspectives, abilities, disabilities, races, religions, ages, genders, sexual orientations, and social, ethnic and cultural backgrounds.-Respectfully acknowledge people’s differences and recognize these differences as important and valuable.-Promote inclusiveness.-Be culturally sensitive and appropriate.-Respect and value diverse backgrounds and traditions.

What we offer:

As an employee of the Department of Corrections, your work-life integration is a priority.

Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation.

Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:

• Remote/telework/flexible schedules (dependent on position)
• Up to 25 paid vacations days a year
• 8 hours of paid sick leave per month
• 11 paid holidays a year
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation and so much more!

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

The DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment.

For questions about this recruitment, or to request reasonable accommodation in the application process, please email Alaina Olson, Human Resource Consultant, at alaina.olson@doc1.wa.gov. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.