CORRECTIONAL RECORDS SUPERVISOR (Criminal Conviction Record Unit) - WFSE Internal Transfer Only

Full Job Description

WFSE Article 4.7 Internal Transfer Opportunity

Correctional Records Supervisor (CRS)- Position #DB37

Employee and Business Support Services – Criminal Conviction Record Unit, Tumwater, WA

This position may be eligible for telework hybrid and a flexible work schedule.

The Department of Corrections (DOC) has a permanent, full time Correctional Records Supervisor opening available in the Criminal Conviction Record Unit. Position DB37 is located at DOC Headquarters in Tumwater, WA.

The work schedule for this position is Monday through Friday, 7:30 am to 4:00 pm. Work hours are determined by unit needs and are at the discretion of the unit supervisor.

If you are currently working an alternate work schedule, please be aware that this position may not be able to honor that schedule. For questions, please contact the Human Resource Office.

Qualifications

In accordance with Article 4.7 of the Washington Federation of State Employees (WFSE) 2025-27 Collective Bargaining Agreement (CBA), this job opening is available to internal transfer candidates ONLY. Employees who meet the following criteria may apply:

• You are requesting a transfer under Article 4.7 of the WFSE CBA.
• You are a permanent DOC employee.
• You currently hold permanent status in the class being recruited for in this job posting.
• You are currently in a position represented by WFSE.

Required Qualifications:

• High School diploma or equivalent.
• Five (5) years of experience maintaining or processing sentenced individual records in an adult correctional agency.
  • College-level course work in criminal justice, or a related field will substitute, year for year, for up to two (2) years of experience.

* NOTE: Sentenced individual records are defined as records containing certified copies of the original documents relating to the sentenced individual’s crime and sentence.

Sentenced individual records are not property files, grievance files, administrative files, treatment files, slough files, parole files, counselor files, or custody files.

• In-Depth knowledge of OMNI and OnBase.
• Two (2) years of experience supervising staff and overseeing daily office operations.
• Must respect and maintain confidentiality.
• Demonstrated ability to effectively communicate with co-workers, the public, and criminal justice agencies.
• Demonstrated ability to analyze and solve problems under highly stressful or adverse situations.

Observation - Observes and strategizes personal action based on environmental conditions and human behavior.

Technology - Learns and utilizes computer-based applications in the performance of job duties.

Stress Tolerance - Remains calm and rational while handling difficult situations including, but not limited to, volatile, threatening, or other crisis/emergency situations.

Professional Standards - Knows and applies relevant law, policy, procedure, and practice. Adheres to productivity standards and timelines established by law and policy. Identifies own training needs and proactively seeks training opportunities.

Adaptability - Incorporates new information into an existing framework of understanding. Accepts change and supports the Agency through changes in law, policy and procedure.

All staff entering into employment with the Department of Corrections must possess the following competencies at the time of hire: Safety, Treats others with Respect and Courtesy, Dependability, Accountability, Judgement and Problem Solving, Leadership, Communication, Relationship Building, Ethics and Integrity, and Embracing Diversity and Cultural Differences.

All supervisors and managers must also possess the following: People Management and Managing for Results.

Competency descriptions may be found on the IDOC website and on the performance and development plan expectations.

Preferred/Desired Qualifications:

• Ability to identify correct supervision type per sentencing documents.
• Knowledge of criminal history document processing.
• In-depth experience, knowledge, and understanding of Washington State felony and misdemeanor criminal law and convictions.
• In-depth knowledge of Supervision Screening Eligibility and ORP Determination.

Additional Information

How to Apply:

If you meet the criteria outlined above and are interested in transferring to this position, please submit a request to: dochrebssrhrtransferrequest@doc1.wa.gov . Please reference the position number(s) and include the following information in your request:

Full namePersonnel numberCurrent job title and work unitNote, per the CBA:If you requested transfer under Article 4.7 and you refused the offer, you cannot request another Article 4.7 transfer for 12 months.If you have accepted a transfer under Article 4.7 you are not eligible to request another transfer under this Article for 24 months.

For more information or questions about this opportunity, please email dochrebssrhrtransferrequest@doc1.wa.gov or call 360-515-8622.