Contract Specialist II

Full Job Description

King County’s Facilities Management Division has a new career opportunity for a Contract Specialist II.

This role will support the FMD Contracts team, focused primarily on goods & services, tech services, and other contract types commonly utilized by our division. The successful candidate will identify gaps in FMD’s current processes and implement new strategies to reduce risk and ensure alignment with King County procurement requirements and industry standards. They will also provide guidance and support to internal FMD customers on procurement needs, ongoing contract administration and monitoring, and liaise with other relevant KC agencies such as Procurement and Payables.

ABOUT FACILITIES MANAGEMENT DIVISION (FMD):
Through the work of over 350 dedicated employees, FMD provides clean, environmentally sustainable and cost-effective work environments within a changing world. This role will support the Capital Projects Section (CPS) which is comprised of capital project managers and support staff. CPS manages the development, design, and implementation of a wide variety of complex capital improvement projects and an extensive major maintenance program.
To learn more about FMD, visit our website at: https://www.kingcounty.gov/depts/facilitiesmanagement.aspx

COMMITMENT TO EQUITY AND SOCIAL JUSTICE:
As the only jurisdiction in the world named after Dr. Martin Luther King, Jr., one of the most influential civil rights leaders in our nation's history, King County is a vibrant international community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the traditions of many cultures We have a deep commitment to equity and social justice and advancing practices, strategies, and policies that promote fairness, justice, and opportunity for all – in our workplaces and our communities. With this commitment, King County has adopted a pro-equity agenda to advance regional change and ensure that residents from vulnerable communities are incorporated into our emergency planning and public outreach efforts.

Click here to learn more about King County's commitment to Equity, Racial & Social Justice.

Requirements

• Prepare all necessary documents for the procurement, administration, and vendor selection for consultant and contractor contracts.
• Manage primarily FMD Goods and Services (G&S) Contracts.
• Prepare contract terms and conditions for execution
• Assist in negotiations and recommend selection of vendors.
• Identify issues, research solutions, and recommend to management, changes to administrative policies and procedures related to procurement/contract compliance.
• Monitor Project Manager work products to inspect whether policy and procedure was followed to ensure contract compliance was met.
• Update current contract information, reviewing and extending Contracts when applicable; and updating this information on the G&S Log.
• Manage the usage of and process charges to the Goods and Services P-card.
  
• Manage project and contract document records
  
• Support Operations and other sections within FMD In procurement activities, providing SME guidance.
• Ensure compliance with applicable laws, regulations, contract terms, policies and procedures.
• Have critical thinking skills and bring techniques to reduce waste and increase efficiency.
• Perform other duties as assigned.
  
  
  

Qualifications

• Experience of competitive procurement solicitations, contracting with emphasis in WA state construction public procurement process;
• Knowledge of contract law, regulations, procurement methods, industry principles and best practices;
• Ability to facilitate cross-functional discussions, resolve conflicts, and find resolutions;
• Strong communication, interpersonal, writing and customer service skills;
• Skill in handling a number and variety of tasks simultaneously;
• Intermediate level of technology proficiency using MS Office Productivity tools in your daily work;
• Ability to manage your time and adapt to changing priorities ,work on multiple priorities and projects simultaneously, meet quick deadlines, and produce timely and quality work products;
• Ability to work with people from diverse backgrounds.
  
  We would love it if you have:
• Oracle EBS and/or Oracle procurement Cloud or related experience utilizing procurement technology.
• Procurement Certification(s): Such as CPPB(Certified Professional Public Buyer), Associate DBIA(Design-Build Professional) and/or Associate Design-Build Professional (Assoc. DBIA) or other relevant certifications.
• Experience with LEAN processes and principles.
• Experience with SharePoint, MS Teams and other collaborative online tools.
  
  
  

Additional Information

• This position is Exempt from the provisions of the Fair Labor Standards Act and therefore is not overtime eligible.
• Employees are paid on a bi-weekly schedule, every other Thursday, comprising a 40-hour work week ; normally 8:00a.m.- 5:00 p.m. Monday through Friday.
• The work associated with this position will be hybrid with time in office to attend pre-bid conferences, site tours and quarterly division meetings.
• We highly recommend that you also provide a resume and cover letter addressing how you meet the minimum qualifications and why you are interested in this position.
• This position is represented by PROTEC 17
• This position is a Career Services position

Note: Online applications are preferred . However, if you cannot apply online, go to www.kingcounty.gov/jobs for other options.

If you have any questions or concerns while applying, please contact: Jessica Mango at Jmango@kingcounty.gov.

Forbes named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.
Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class.

Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully.

If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.