Contract Specialist 3 (CS3)

Full Job Description

We are dedicated to growing a culture of belonging through our values:

Respect | Trust | Diversity | Inclusion | Equity

At the Department of Licensing (DOL), we recognize the importance of work life harmony and strive to create a culture where employees feel valued and respected.

Our employees are trusted and encouraged to be a part of process improvements that impact their work, create value for our customers and help build trust in our government.

The Department of Licensing is one of the most public facing state agencies and the second largest revenue generating agency in Washington State. Our team is looking for a confident and experienced researcher to help ensure our business license programs are meeting requirements. We regularly interact with over 8 million Washingtonians and collect approximately $3 billion in taxes and fees annually. We know our services are essential to our customers’ ability to live, work, drive, and thrive and we are committed to ensuring every resident has equitable and meaningful access to our services.

Requirements

As the Contracts Specialist 3, you will be responsible for drafting, reviewing, negotiating, executing, and managing assigned contracts and agreements for the agency. This role will require you to spend significant time managing the Indigent Ignition Interlock Device (IID) and the Transportation Benefit District (TBD) Programs ensuring agency compliance and that DOL initiatives are successful. Your attention to detail, analytical abilities, and impeccable writing skills will be vital to your success as you will create professional and legally compliant documents following RCW, policy, procedure, and guidelines. You will research applicable laws and policies, and work with program area contract managers to ensure policies and processes are followed for the life cycle of our contracts. While building contract agreements and organizing priorities for partners, your attention to detail and long-term planning will be key for success.

Some of what you will be doing:

• Subject matter expert for procurements, contracts and contract/vendor management including coaching, educating, and supporting DOL staff.
• Create professional, technical, and compliant procurement and contract documents, negotiation terms, and performance work statements based on RCW, policy, procedure, and guidelines.
• Ensure performance delivery is met by actively managing contracts to ensure goods and services are delivered according to the contract terms and conditions.
• Provide oversight and assistance on contracts, vendors, contract payments, tracking of terms, and planning for scope or cost changes.
• Support DOL by acting as a facilitator, mediator, and direct point of contact for customers, vendors, and contract managers.
• Partner with contract managers on contract and vendor management best practices, processes, policies, and procedures for new and existing contracts as well as acquiring goods and services.

Qualifications

What you will bring (Required):

• Seven (7) years of professional experience in drafting, negotiating, administering, managing, contract compliance administration, terminating contracts, contract property management, contract cost or price analysis.

OR

• One (1) year of experience as a Contract Specialist 2.

Experience must include three (3) years of the following:

• Performing risk analysis and applying contract specific mitigation strategies.
• Interpreting, explaining, and correctly applying relevant rules, laws, and regulations regarding contracts.
• Writing and communicating complex ideas to a variety of audiences in a clear, concise, and error-free manner.
• Providing excellent customer service, answering customer questions, and resolving complex customer issues including consultation or guidance while building relationships.
• Using computer programs to write documents, send emails, and edit spreadsheets.

The ability to:

• Understand and follow agency values of respect, trust, diversity, equity, and inclusion through behaviors, and decisions.
• Promote and support a respectful, equitable, and inclusive workplace for all employees.
• Promote and support respectful, equitable, and inclusive delivery of services to customers.
• Take action to learn and grow.
• Take action to meet the needs of others.

What may help set you apart (Preferred):

• Additional years of professional experience in drafting, negotiating, administering, managing, contract compliance administration, terminating contracts, contract property management, contract cost or price analysis.
• Experience leading or facilitating project teams or programs, which could include creating project plans and goals, managing timelines and deliverables, risks, identifying desired outcomes and communicating statuses and other information to stakeholders and staff at all levels of an organization.
• Experience writing, creating, or delivering clear, concise, professional presentations or trainings through multiple formats such as technical reports, spreadsheets, summaries, PowerPoint, instructions, information/decision briefs, and other correspondence.

Additional Requirements of Employment:

• While this role is primarily remote (teleworking), you will be required to report to our Olympia, WA offices at times for team meetings, training, and infrequent tasks. You must be onsite for required activities.
• Prior to a new hire, a pre-employment screening, including criminal record history, will be conducted. Information from the pre-employment check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.

DOL is committed to the full inclusion of all qualified individuals. In keeping with our commitment, we will take the steps to ensure that people with disabilities are provided reasonable accommodations.

Additional Information

Come join us in changing the way government delivers services and help build a legacy of commitment to and excellence in diversity, equity, and inclusion!

How to Apply:

• Select the apply button at the top of this job announcement.
• Ensure your application includes three (3) professional references.
• Attach a Current Resume.

The Washington State Department of Licensing is an equal opportunity employer and does not discriminate on the basis of age, sex (including gender identity), marital status, sexual orientation, race, religion, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability.

Persons requiring accommodation in the application process, during the recruitment process, or who need this job announcement in an alternative format, may contact the Human Resources Office at 360-902-4000 or may email HRRecruit@dol.wa.gov. Applicants who are deaf or hard of hearing may call our ASL interpreter via Video Phone at 360.339.7344.