Confidential Executive Assistant - Appointed

Full Job Description

Essential Duties

• Supervising staff as needed, including prioritizing and assigning work; conducting performance evaluations; training staff; ensuring that employees follow policies and procedures; maintaining a healthy and safe working environment; and, making hiring, termination, and disciplinary recommendations.
• Assisting an Elected or Appointed Official by coordinating work efforts and managing the flow of information to appropriate personnel, preparing correspondence and various reports of a confidential or technical nature, and providing research on special projects as needed.
• Maintaining and controlling appointments and calendars for Elected Officials.
• Handling requests for information from the general public, media, County staff, and Elected or Appointed Officials.
• Providing administrative support to include answering phones, taking messages, filing, faxing, preparing mailings, ordering supplies, entering data, monitoring office inventory, and performing other related activities.
• Researching, gathering, analyzing, and documenting file data and information to include performing research, recording legal documents, verifying the completeness and accuracy of correspondence of files and records, and other related activities.
• Assisting in developing and tracking budget and department information, such as recommending budget figures, maintaining balances, researching discrepancies, and preparing related financial reports.
• Assisting in overseeing department programs by reviewing forms and documents for compliance with policies and procedures.
• Performing other duties of a similar nature or level.

Public Speaking Duties

• Exchanging and conveying information and delivering instructions and guidance to coworkers, supervisor, the general public, and/or others.

Other Job Requirements/Information

• A public safety background which may include motor vehicle & criminal histories, and fingerprinting.
• May require on-call rotation and emergency after hours, weekends, and/or holidays.

Grade
The grade for this position is 101. Salary will be dependent on education and experience.

Effective 4/11/2023, this position is eligible for the Employee Referral Program.

Minimum Qualifications

• High school Diploma AND
• Four years of related experience providing executive level administrative support.

For information related to position-specific essential duties, knowledge and skills, and physical requirements, please click here.

Note: The class specifications listed on this website are not the official class specifications for Gwinnett County and are subject to change.

For more information about this department, please click here.

Qualifications

About Gwinnett County

Welcome to Gwinnett County Government

Gwinnett County Government is an award-winning employer that believes in investing in its employees by providing corporate level benefits, a wellness program, professional development opportunities, career advancement, and more

Careers with impact

Gwinnett County sets the standard as a dynamic, vibrant community where all people can enjoy economic opportunities, safe neighborhoods, plentiful greenspace, and recreational facilities.

We are committed to hiring those who share our dedication to making life better for our residents and business owners.

The culture of superior service that our employees have created reflects that standard and helps staff, residents, and stakeholders remain vibrantly connected.

Exceptional benefits

Working for Gwinnett County comes with exceptional benefits, including health coverage, a robust wellness program (Spouses can participate, too!), onsite employee wellness center, longevity pay, tuition reimbursement, and more.

The value of Gwinnett County benefits can be up to 49 percent of an individual’s total compensation.

World-class community

More than a million residents make up Gwinnett’s diverse community. The County is located just 45 minutes from Hartsfield-Jackson Atlanta International Airport and 30 minutes from downtown Atlanta. Georgia Highway 316 reduces travel time to the University of Georgia to 25 minutes.

Gwinnett County is an award-winning employer!

• Atlanta’s Healthiest Employer by Atlanta Business Chronicle
• Green Communities Platinum Certification for Gwinnett County from the Atlanta Regional Commission
• Top 100 Healthiest Workplaces in America by Springbuk and PR NewsWire and more!

VisionGwinnett is the preferred community where everyone thrives! MissionGwinnett proudly supports our vibrantly connected community by delivering superior services.

ValuesIntegrity: We believe in being honest, building trust, and having strong moral principles.Accountability: We believe in stewardship, transparency, and sustainability.Equity: We believe in fairness and respect for all.Inclusivity: We believe in engaging, embracing, and unifying our communities.Innovation: We believe in continual adaptation of technology, process, and experience.

Hiring ProcessGwinnett County is an Equal Opportunity Employer. For more information regarding our hiring process, please click the links below:

• Hiring Process
• FAQs

Gwinnett County is committed to creating a diverse workforce.

As an Equal Opportunity Employer, we prohibit discrimination on the basis of genetic information (including sex), race, color, national origin (including ancestry), gender (identity and expression), sexual orientation, age, marital status, familial status (including pregnancy), disability, military or veteran status, religion, political affiliation, immigration status, homeless status, or any other category protected by law.