Community Partnerships Administrator

Full Job Description

Supports the development and implementation of stewardship strategies to build, strengthen, and maintain relationships with City stakeholders (residents, business owners, and community leaders) to promote long-term, diversified engagement with the community leveraging major events, community benefits and corporate as well as private philanthropy.

Requirements

Assists in identifying, developing, and coordinating initiatives of mutual interest and benefit to the City and community partners.

Supports opportunities for collaboration and partnership formation to leverage external support that enhances community benefits.

Coordinates with external partners, including vendors and consultants, on branding, marketing, graphic design, partnership programs, and public affairs activities.

Provides support for public-private partnership efforts, including research, documentation, and coordination with internal departments.

Provides administrative support for strategic initiatives, including preparing materials, coordinating meetings, and assisting with contract and agreement tracking.

Supports special projects and major events by coordinating logistics, preparing communications, and serving as a liaison to internal and external stakeholders.

Conducts initial community outreach, engagement, and education to inform residents about community partnership opportunities.

Collects, tracks, and reports data benchmarks related to community partnership goals and outcomes.

Conducts preliminary research and analysis to support recommendations on the feasibility of partnership opportunities.

Provides support to the We Are Santa Monica Fund, including meeting donation opportunities and fund management.

Assists in implementing fundraising strategies for City projects and community partnerships, including preparing materials and coordinating with City staff and stakeholders.

Supports donation administration in accordance with the City’s Standard Donation Policy, including preparing staff reports, tracking donations, and assisting with donation-related inquiries.

Assists in identifying and cultivating prospective donors to the We Are Santa Monica Fund and supports fund management activities.

Prepares draft proposals, outreach materials, presentations and fundraising collateral for prospective donors and partners.

Coordinates with City staff and consultants on marketing and outreach efforts related to community partnership initiatives and communication campaigns.

Supports collaboration with the Office of Communications and local media on opportunities to promote community partnerships.

Assists in the implementation and monitoring of policies related to community partnerships.

May represent the City at City Council, community meetings, outreach events, and partnership-related activities with government agencies, non-profit organizations, businesses, and residents.

Performs related duties as assigned.

Qualifications

Knowledge of:

Federal, State, County, and local regulations related to community initiatives

Principles of community partnerships

Principles and practices of community services program coordination and implementation

Basic principles of fundraising, donation administration and negotiating

Principles and practices of program planning and budgeting

Basic principles of project and financial management

Principles of developing and supporting local partnerships

Operations, services, and activities of community services programs

Methods and techniques of public relations and community outreach

Effective customer service techniques

Ability to:

Maintain awareness of emerging trends and best practices related to community partnerships

Coordinate and evaluate programs

Prepare and organize program materials, presentations, and reports

Analyze problems and recommend practical solutions

Provide guidance to support City staff and outside stakeholders

Communicate clearly and effectively, both orally and in writing.

Work collaboratively with all constituent groups, including staff, elected and appointed officials, volunteers, residents, the business community and others who interact with the City

Select, train, supervise and evaluate staff

Analyze and interpret legal, legislative and policy principles 

Respond to inquiries and complaints in a tactful and courteous manner

Provide effective customer service 

Establish and maintain effective and cooperative working relationships with the public, City staff, boards and commissions, and outside organizations

Work with persons from diverse social, cultural, and economic backgrounds as well as a variety of work styles, personalities, and approaches

Skill in:

Public relations and public speaking

Collaborative problem solving

Proactively building relationships 

Using personal computers and applicable software applications

QUALIFICATIONS

Minimum Qualifications:

Option A

Education: Graduation from an accredited college or university with a bachelor’s degree in public or business administration, community or economic development, regional planning, or a related field.

Experience: Three (3) years of recent, paid experience supporting or coordinating community service programs, events, community outreach, or partnership initiatives, including one year of experience leading and coordinating the work of others.

Option B

Education: Graduation from an accredited college or university with a bachelor’s degree.

Experience: Four (4) years of recent, paid experience supporting or coordinating community services programs, events, community outreach, or partnership initiatives including two years of experience leading and coordinating the work of others.

Desirable Qualifications:

A related master’s degree. 

Experience working in a public agency or community-based organization.

Licenses and Certifications:

Possession of a valid Class C driver license or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

Additional Information

How to Apply: Applicants must submit a completed on-line City Application along with any required supplemental application materials with the Human Resources Department by the filing deadline.

If you do not submit your on-line application by the filing deadline, you will not be considered for this position. Please note, applications may be rejected if incomplete.

Resumes, CVs and cover letters are not reviewed as part of the application screening process.

If you would like for your education to be considered, you must attach a copy of your college level transcripts or diploma to your online application.

Applicants who indicate receipt of college level coursework or degree from a foreign institution must provide United States credential equivalency verification along with a copy of your college diploma/transcripts.

All materials must be received in the Human Resources Department no later than the filing deadline.

Failure to do so will result in your application being evaluated without the education being considered.

Selection Process: All applicants must submit clear, concise and complete information regarding your work history and qualifications for the position.

All applications will be reviewed and only those applicants determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process.

Testing may consist of a combination of any of the following and is subject to change as needs dictate:

Evaluation of Qualifications
Oral Interview

If three or more qualified City employees apply and pass the examination, a promotional list will be established in addition to an open-competitive list. If fewer than three qualified City employees pass the examination, the appointing authority, in accordance with the City's civil service rules and regulations, can decline to use a promotional list, in which case a promotional list will not be established for this position.

Note: Internal staff who submit transfer applications must notify the analyst in charge of the recruitment, via email, upon submission of their transfer application.

Background Investigation:

Candidates who have successfully completed all prior phases of the selection process will be subject to a thorough background investigation.

Inclusion & Diversity Statement

The City of Santa Monica is a progressive, inclusive and culturally rich community.

As leaders in public service, we strive to be an employer of choice by attracting and retaining a highly talented workforce where people of diverse races, religions, cultures and lifestyles thrive.

Our goal is to create a welcoming and inclusive environment where our staff are empowered to perform at their highest level and where their differences make a positive impact.

The City is an equal opportunity employer and strives to build balanced teams from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law.

We aim to create a workplace that celebrates and embraces the diversity of our employees. Join us!

Special assistance with the application and examination process is available, upon request, for persons with disabilities. Call (310) 458-8246, TDD (310) 458-8696 (Hearing Impaired Only).

Please note the request for reasonable accommodations must be made to Human Resources at least three work days prior to the examination.