Command Assistant

Full Job Description

This vacancy is for a GS-0318-8, Command Assistant located in the Department of Homeland Security, U.S. Coast Guard, NATIONAL MARITIME CENTER in MARTINSBURG, West Virginia.

To qualify at the GS-08 grade level, your resume must demonstrate at least one (1) full year of specialized experience equivalent to at least the GS-07 grade level in the federal sector.

Specialized experience is experience that has equipped you with the ability, skill, and knowledge to successfully perform the duties of this position and is typically in or related to this line of work.

Examples of specialized experience include performing the following types of tasks on a regular basis.

Prepares travel orders Maintains and organize office files and other materials Screens all calls and visitors Maintains property accountability and conducts property audits Maintains time and attendance and schedules meetings/conferences NOTE: All experience statements (i.e., duties, specialized experience, or related applicable assessment) copied from this announcement and pasted into your resume will not be considered as a demonstration of your qualifications for this position.

National Service Experience (i.e., volunteer experience): Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience. Major Duties:

You will serve as a Command Assistant and be responsible providing executive level administrative services for the Commanding Officer and Deputy Director of the National Maritime Center and general support to the NMC Command staff.

Being a Coast Guard civilian makes you a valuable member of the Coast Guard team.

Typical work assignments include: Manages appointments and schedules for senior leadership to ensure efficient time allocation Ensures commitments made during meetings are followed though keeping the supervisor informed of their progress Manages correspondence and routine email for leadership to ensure actions are completed Drafts basic correspondence and documents using templates and established guidelines for leadership signature Prepares travel orders, itineraries, and agendas for official travel in accordance with applicable instructions Maintains front office procedures such as VIP visit protocols Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application.

Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments.

Decisions on requests for RA are made on a case-by-case basis.

If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision.

You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement.

To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. Reasonable Accommodation Information