Clerk of Court Part Time 20 hours (41-1099) Yakutat

Full Job Description

Regular job duties will include the following:

Provides front counter and telephone customer service, assisting with general inquiries, copy requests, and marriage license applications.

Accepts and processes filings, fees, fines, bail, and restitution, while performing notary duties and record searches.

Opens and manages civil, small claims, criminal, and minor offense cases, including assigning case numbers, issuing summons, and processing legal documents.

Prepares bank deposits and reconciliation reports, serves as an in-court clerk as needed, and maintains court supplies, forms, and manuals. Performs additional duties as assigned by the supervisor.

An ideal candidate will possess the following knowledge, skills, and abilities.

1. The ideal candidate will have experience providing excellent customer service, outstanding work habits regarding punctuality, dependability, organizational skills, and the ability to establish priorities
2. Ability to handle stressful and sometimes hostile situations with tact and diplomacy
3. Experience dealing with high-priority, confidential, or sensitive information
4. Experience in providing excellent customer service, both in person and over the telephone
5. Experience applying rules and regulations when processing documents
6. Experience performing data entry while maintaining a high level of accuracy
7. Experience performing multiple tasks with frequent interruptions and remaining calm, organized, and accurate
8. Experience working independently and as part of a team in a detail-oriented environment

Work Hours
This position is currently scheduled to work 20 hours per week. The work schedule for this position will be coordinated in consultation between the hiring supervisor and the selected applicant.

** This position participates in the Supplemental Benefits System (SBS), Public Employees' Retirement System (PERS), accrues personal leave, and receives up to 12 paid holidays.

This position offers optional coverage for health insurance benefits. The employee will be responsible for paying one-half of the premium for the coverage elected. **

For more information on the Alaska Court System, please visit:
http://www.courts.alaska.gov

For information about what state courts do, please watch the following short video:

VIDEO: The who, what, when, where and how of state courts

The Alaska Court System is an EEO employer and proudly promotes diversity.

Requirements

Graduation from high school or completion of a General Education Development (GED) certificate AND one year of general clerical, office or retail work experience.

OR

Graduation from high school or completion of a General Education Development (GED) certificate AND completion of 36 semester credit hours or 48 quarter credit hours of coursework from an accredited college.

Qualifications

This applies to your application submission.

Documents to be Attached to the Application (REQUIRED):

• Post-secondary transcripts, if using education to meet minimum qualifications.
• Copies of your most recent (2) performance evaluations, if available.
• A list of two or three professional references who have had supervisory authority over you along with their email addresses and daytime contact phone numbers.
  

LEGAL EMPLOYMENTThe State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States.

It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The Alaska Court System does not sponsor visas.

WORK EXPERIENCEIf using work experience not already documented in your application, provide the employer’s name, your job title, dates of employment and whether full or part-time.

Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met.

If they are not, the applicant will not advance to the interview and selection phase of the recruitment.

EDUCATIONIf post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application.

If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field.

Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications for the position and are required with each application.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATIONEducation completed in foreign colleges or universities may be used to meet the minimum qualifications listed above.

If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S.

education programs; or an accredited U.S.

post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution.

It is your responsibility to provide such evidence when applying.

SELECTION PROCEDUREApplicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants.

If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment.

If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you.

Qualified applications will be forwarded to the hiring supervisor.

MULTIPLE VACANCIES NOTICEThis recruitment may be used for more than one (1) vacancy.

The applicant pool acquired during this recruitment may be used for future vacancies for up to sixty (60) days after this recruitment closes.

Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

NEPOTISM REVIEWTo avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.BACKGROUND CHECKA background check will be conducted prior to an employment offer being made.

Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions.

If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information.

Additional Information

Contact Title: Recruitment

E-Mail: recruitment@akcourts.gov

Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501

Phone Number: (907) 264-8242