Clerk Administrative Specialist

This position performs complex administrative tasks that require impeccable accuracy. Successful candidates will participate in a one-year training period to build knowledge of the court and court records systems and gain necessary skills to perform all duties.

• Accurately record details of courtroom proceedings, review and file documents presented in court, and maintain proper administration and chain of custody of all exhibits presented as evidence
• Administer oaths to jurors, read verdicts of the jury, and poll individual jurors
• Prepare, create, and issue documentation required for court cases
• Accurately scan and electronically process court documents according to state laws and court rules
• Provide excellent customer service to internal and external customers in person, via telephone, and in writing
• Perform research related to court records or cases; manage, maintain and retrieve records in various formats (example: microfilm, microfiche, electronic, physical books with archival writing)

• Review and/or process financial transactions in financial system; recognize and resolve discrepancies
• Perform various accounting functions including receipting money, completing transactions and bank and revenue reconciliations
• Perform records retention and maintenance of court records, preserving the integrity of the record
• Perform other duties as assigned.

*Please note that in this position you will be exposed to sensitive, gory, provocative, or difficult content. Training and support will be provided to help you manage this effectively while remaining neutral, professional, and performing all job functions.

We are looking for candidates who have:

• Two (2) or more years of general office experience, and demonstrated comfort with the use of personal computers, email and electronic record filing systems, and office equipment to create, send, and receive correspondence, and add/update, access, and review information.
• Two (2) or more years of experience providing excellent customer service to internal and/or external customers.
• Experience following complex policies and procedures, and using knowledge, critical thinking, and good, independent judgement for problem-solving and quality decision making.
• Demonstrated ability to write clearly, using proper grammar, spelling and punctuation when creating, editing, and proofreading professional and/or legal documents.
• Proven ability to thrive in an environment of shifting assignments and be able to switch between tasks with little to no notice and be able to manage competing priorities. Be open to change, being prepared for unscheduled and unexpected responsibilities.
• Demonstrated ability to approach tasks with energy and a sense of urgency ,take on new opportunities, and handle tough situations. Ability to function well under pressure with attention to detail.
• Experience intime management, prioritization, and resourcefulness, using provided tools to complete multiple tasks in rapid succession with extreme accuracy.
• Proficiency in independent critical thinking and problem-solving using analysis and a set of logic or rules as the basis for decision making.
• The ability to maintain the integrity, trust, and confidentiality of the position.

• The ability to maintain a professional demeanor and composure at all times. Skill in attentive and active listening.

Highly competitive candidates will have(desired, but not required):

• Experience in monetary transactions, properly accounting for till balance, and understanding of financial information.
• Experience performing high-volume data entry with a high attention to accuracy and speed.
• Demonstrated ability in working with diverse cultural and socio-economic populations.
• Experience learning and using technical terminology, such as medical or legal.
  

Finalists are subject to a criminal background check and a reference check. Criminal background records are not automatically disqualifying.

Required Materials:
The following application materials are required:

1. An online King County application updated with accurate contact information and relevant work history.
2. A letter of interest (cover letter) addressed to “hiring supervisor,” detailing your background and describing how you meet or exceed the requirements listed in this job announcement. Your letter must give enough information to show you meet qualifications to move forward in the process.
3. Completed supplemental questions.
   

Other Position Information

Work Location: Typically, positions will be based at the King County Courthouse, 516 3rdAve, Seattle, WA. There may be occasional openings at Maleng Regional Justice Center in Kent or the Clark Children and Family Justice Center located at 1211 E. Alder, Seattle, WA.

Work Schedule: This position has core office hours of 8:00am-5:00pm. Alternate schedules may be available in some sections.

This position is hourly and subject to the Fair Labor Standards Act overtime requirements.Contact Information: Please contact Mary Louis at (206) 263-9008 for any questions regarding this recruitment.

Forbes named King County as one of Washington State's best employers.