Clerical Assistant II

Full Job Description

Clerical Assistant II positions work in a variety of City of San Diego departments and perform various typing tasks; serve as receptionists; keep records and compile statistics; operate office machines; and perform other duties as assigned.

NOTES:

• Eligible benefitted employees originally hired on or after July 10, 2021, will be automatically enrolled in the San Diego City Employees Retirement System (SDCERS).

Clerical Assistant II is also a job class used to underfill a number of other classifications throughout the City.

This includes Office Support Specialist, Test Administration Specialist, Payroll Specialist series, and Benefits Representative series, to name a few.

After gaining the requisite experience, employees may be eligible for career advancement to higher-level classifications.

For further information on the City of San Diego’s career advancement process, please refer to the 'General' tab of our frequently asked questions: https://www.sandiego.gov/empopp/faq.

• Some Clerical Assistant II positions may be filled on a limited, hourly basis.

Requirements

You must meet the following requirements on the date you apply, unless otherwise indicated.

EDUCATION/EXPERIENCE: You must meet ONE of the following options.

1. Successful completion of 60 semester/90 quarter college-level units.

One year of full-time clerical experience which may include typing, filing, providing information to the public, and general bookkeeping as typical duties.

Six months of this experience MUST be in a position where the PRIMARY job responsibility is clerical in nature and must include a wide range of qualifying clerical duties.

NOTES:

• The ability to type at a corrected speed of 30 or 50 words per minute on a computer keyboard may be required for some positions.

City of San Diego employees using Out-of-Class Assignment (OCA) experience to qualify must submit written documentation signed by their appointing authority or payroll specialist, detailing the work performed, dates, and total number of qualifying OCA hours.

OCA experience without the required documentation will NOT be considered.

HIGHLY DESIRABLE:

• Bilingual communication skills.
• Ability to effectively use Microsoft Office Suite and similar software applications.
REQUIRED DOCUMENTS (MUST SUBMIT WITH APPLICATION):

• Proof of degree/transcript, if utilized to meet the minimum requirements.
• For City of San Diego employees, proof of Out-of-Class Assignment (OCA), if utilized to meet the minimum requirements.
Required documents should be attached electronically to your application. If you are unable to attach at the time of application submittal, you must submit them as soon as possible via fax: (619) 533-3337; or to the Employment Information Center: City of San Diego Personnel Department, 1200 Third Avenue - Suite 300, San Diego, CA 92101. Include your name and the title of the position for which you are applying.

Qualifications

Please ensure all information is complete and accurate as the responses you provide on the supplemental questions will be reviewed using an automated evaluation system. If you are successful in this initial screening process, your application will be reviewed for applicable education, experience, and/or training to ensure all minimum requirements have been met. Successful candidates will be placed on a list which will be used to fill position vacancies during the next six months (180 days). For each vacancy, only those candidates with the most appropriate qualifications will be contacted by the hiring department for an interview.

Additional Information

PRE-EMPLOYMENT REQUIREMENTS: Employment offers are conditional pending the results of all screening processes applicable to this position, which may include the following: confirmation of citizenship or legal right to work in the United States; completion of a pre-employment medical review and exam (which may include drug and alcohol testing); reference checks; and fingerprinting. Fingerprints will be submitted to the Federal Bureau of Investigation and the California Department of Justice for a conviction record report. Certain positions may require additional screening processes, which may include a polygraph examination and/or background investigation. All of these processes must be successfully completed before employment begins. A positive test for alcohol, cannabis/marijuana, illegal drugs, or inadequately explained prescription drugs, or misrepresentation, falsification, or omission of pertinent facts in any step of the screening or selection process, may be cause for disqualification or termination of employment. Nothing in this job posting constitutes an express or implied contract for employment with the City of San Diego. Candidates must notify the Personnel Department of any change in their name, mailing address, email address, or phone number, otherwise they may miss employment opportunities.


Rev. 2 - March 27, 2026 (New Recruitment Date)