Clerical Assistant 3

Full Job Description

Utilize your clerical experience to take on a new and exciting career!

The Department of Military and Veterans Affairs is seeking an independent and responsible Clerical Assistant 3 to join our staff in the Commandant’s Office at Gino J. Merli Veterans’ Center.

If you are looking for a fresh opportunity to expand your organizational and clerical skills, apply today!

Click here to learn more about the Pennsylvania Department of Military and Veterans Affairs.

Requirements

In this position, you will provide confidential administrative and clerical support to the Commandant of the Gino J. Merli Veterans Center.

Your work will involve managing the Commandant’s schedules, prioritizing work assignments, making travel arrangements, and creating reimbursement requests.

You will coordinate meetings, inventory supplies and office equipment, and maintain reference materials.

Some of your duties will also include monitoring incoming and outgoing correspondence, responding to written and verbal inquiries, and submitting paperwork for permits and licensures.

Additionally, you will develop and submit articles for the center’s newsletter and provide administrative support to staff in the center.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Qualifications

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as a Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• One year of moderately complex clerical experience; or
• An equivalent combination of experience and training.

Additional Requirements:

• You must have at least two years of experience utilizing software applications within the Microsoft package and other software packages to create and maintain spreadsheets, calendars, documents, and rosters.
• You must be able to work with various office equipment such as a scanner, printer, fax machine, computer/tablet, telephone/personal communication devices, etc.
• You must be able to perform essential job functions.

Preferred Qualifications (not required):

• Experience working in an office setting as a clerk or personal assistant

Legal Requirements:

• A conditional offer of employment will require a medical examination.
• This position falls under the provisions of the Older Adult Protective Services Act.
  • Under the Act, a conditional offer of employment will require submission and approval of satisfactory criminal history reports, including but not limited to, PA State Police and FBI clearance.

How to Apply:

Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position.

Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.

Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

Failure to comply with the above application requirements may eliminate you from consideration for this position.

All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only.

Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce.

The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania.

The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law.

All diverse candidates are encouraged to apply.