Clerical Assistant 3

Full Job Description

Are you a motivated professional who is looking to grow your career and showcase your clerical expertise?

The Pennsylvania State Police (PSP) is seeking driven and detailed-oriented Clerical Assistant 3s to join our dedicated Bureau of Records and Identification team.

In this vital role, you will conduct legal research and review for the processing of court documents.

This is an outstanding opportunity to enhance your current skills, develop new expertise, and contribute to upholding the PSP's core mission and values!

Requirements

In this position, you will develop a strong working knowledge of the Pennsylvania Crimes Code, Penal Code, Vehicle Code, Liquor Code, Drug and Cosmetic Act, and applicable state legislation.

You will independently evaluate information and make recommendations or decisions based on the accuracy of research data and its compliance with relevant laws.

Responsibilities include reviewing, analyzing, and processing confidential legal documents such as court-ordered expungements, limited access orders, and full or conditional pardons related to criminal history record information within the Commonwealth.

Additionally, you will handle incoming mail, answer the main phone line, and respond to voicemails as appropriate.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week
• Work hours are 7:30 AM to 3:30 PM, Monday - Friday, with a 30-minute lunch.
• Free parking is included with this position.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $40,685.00 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Qualifications

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as a Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• One year of moderately complex clerical experience; or
• An equivalent combination of experience and training.

Additional Requirements:

• You must be willing to work onsite full-time. Teleworking is not an option as part of this position's work schedule.
• You must possess two years of professional computer experience, to include experience with the Microsoft series.
• You must possess six months of experience with the review or processing of legal documents and criminal records.
• You must must obtain active Commonwealth Law Enforcement Assistance Network (CLEAN) certification issued by the Pennsylvania State Police within the probationary period and maintain this certification for the duration of employment in this position.
• You must be able to perform essential job functions.

Legal Requirements:

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

In accordance with the seniority provisions of the applicable collective bargaining agreement, this position was previously posted for seniority candidates. Since there were no seniority candidates, it is now open to all applicants.

How to Apply:

Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position.

Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.

Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce.

The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania.

The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law.

All diverse candidates are encouraged to apply.