Clerical Assistant 2

Full Job Description

The Pennsylvania State Police are searching for a Clerical Assistant 2 to provide office support to the Facilities Management Division in Harrisburg, Pennsylvania. If you are energetic, efficient, and detail oriented, this may be the perfect position for you!

Apply today to join our dedicated team!

Requirements

In this position the Clerical Assistant 2 will prepare, type, and track various correspondence, forms, and reports associated with Division activities. Proofreads various documents to ensure that they are completed in a grammatically correct manner and consistent with department regulations. Makes copies for all Bureaus, Agencies, and contractors or landlords involved in projects and distribute them accordingly. Types and keeps track of potable water test reports for all leased stations and distributes copies to Stations and Staff Commanding Officer for affected Troop, to ensure compliance with the Clean Water Act. Additional duties include Division timekeeper who will track employees time to ensure that it complies with intended time absent, track Visa card purchases and maintain compliance with regulations, as well as order and track purchases of office supplies and maintenance supplies.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week.
• Work hours are 8:00am to 4:00pm, Monday thru Friday with a 30-minute lunch.
• Free parking at this facility.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,108 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Qualifications

QUALIFICATIONS
Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Additional Requirements:

• Previous experience with Microsoft Word and Excel.
• Previous experience in a position that requires paying invoices and purchasing card reconciliation.
• You must be able to perform essential job functions.

Preferred Qualifications (not required):

• Previous experience performing clerical work within a facility maintenance environment.

Legal Requirements:

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

How To Apply:

Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position.

Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

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