Clerical Assistant 2

Full Job Description

The Department of Military & Veterans Affairs is searching for an independent, responsible candidate to fill our Clerical Assistant 2 position at the Southwestern Veterans Center located in Pittsburgh, PA.

The candidate must possess excellent written and verbal communication skills in order to type clear and concise documents such as memos, emails and invoices.

If you are energetic, efficient, detail oriented, and personable in nature to interact with managers, employees and clients in a positive way, this may be perfect for you!

Click here to learn more about the Pennsylvania Department of Military and Veterans Affairs. Apply today to join our dedicated team of professionals!

Requirements

This position provides administrative and clerical support to the Dietary staff at the Southwestern Veterans' Center. Responsibilities include coordinating and maintaining daily appointment schedules, creates reports as directed for the Dietary department, maintains Dietary files, and communicate with other departments on Dietary business. This position works closely with Dietary Management to organize and provide high quality services to our Veteran population. Additional duties include answering telephones calls, making copies, typing documents, and send/receive faxes as needed. You will enter information into computerized menu system, run necessary reports, and provide to appropriate staff for meal needs.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week.
• Work hours are 8:00am to 4:00pm, Monday-Friday, with a 30-minute lunch.
• Shift may change based on operational needs.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,108 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Qualifications

QUALIFICATIONS
Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Additional Requirements:

• Two (2) years or more of experience working with software applications within the Microsoft package and other software packages to create and maintain spreadsheets, calendars, documents, and rosters.
• Ability to work with various office equipment such as scanner, printer, fax, computer, tablet, telephone, and personal communication devices.
• You must be able to perform essential job functions.

Legal Requirements:

• This position falls under the provisions of the Older Adult Protective Services Act.
  • Under the Act, a conditional offer of employment will require submission and approval of satisfactory criminal history reports, including but not limited to, PA State Police and FBI clearance.
• A conditional offer of employment will require a medical examination.
  

How to Apply:

Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position.

Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

Failure to comply with the above application requirements may eliminate you from consideration for this position.

All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only.

Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

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