Clerical Assistant 1

Full Job Description

The Department of Environmental Protection is on the lookout for a highly organized and detail-oriented administrative professional with a wealth of experience to fill the role of Clerical Assistant 1 for a limited term. This position presents a unique opportunity to engage in impactful environmental projects while furthering your career within a vibrant and supportive team. If you possess the skills and enthusiasm to contribute to our mission of safeguarding and enhancing our natural resources, we invite you to seize this chance to make a meaningful difference. Your expertise could play a vital role in our efforts, and we encourage you to apply and become part of our dedicated team.

Requirements

In this role, your primary workplace will be the Records Center, where you will focus on performing clerical tasks related to the digitization of historical program files. Your responsibilities will include scanning a variety of documents, categorizing electronic images appropriately, entering data accurately, and ensuring that the filing system remains organized and efficient. Furthermore, you may also be called upon to provide support in the reception area, which entails greeting visitors and managing incoming phone calls. It will be crucial to maintain effective communication with your supervisor, as you will need to discuss clerical processes and contribute suggestions aimed at improving overall job efficiency and performance.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work hours and additional information:

• Limited Term, Full-Time employment.
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• You will receive further communication regarding this position via email. Please check your email, including spam/junk folders, for these notices.
  

Qualifications

QUALIFICATIONS

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.
  
  

How to Apply:

Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position.

Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

Failure to comply with the above application requirements may eliminate you from consideration for this position.

All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only.

Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.
  
  

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).
  
  

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce.

The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania.

The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law.

All diverse candidates are encouraged to apply.

Additional Information

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.