Clerical Assistant 2

Full Job Description

The Pennsylvania State Police are currently searching for a Clerical Assistant 2 to provide clerical support for the Bureau of Records and Identifications Administrative Office, specifically with tasks associated with the Operational Records Division. If you are interested in a career supporting our law enforcement operations, this would be perfect for you.

Apply today to join our dedicated team!

Requirements

The Clerical Assistant 2 in this position will provide clerical support to the Operational Records Division with the Bureau of Records and Identifications. Specific duties of the position include serving as a timekeeper for the Bureau which includes processing payroll-related transactions through SAP, as well as reviewing payroll reports to monitor various types of leave, and have a complete understanding of paid leave, leaves without pay, shift differential, overtime, and higher-class activity pay. Processes and reconciles the Operational Records Division purchasing card accounts and orders supplies for the Division through W.B. Mason as required. Additional duties include serving as receptionist and answering telephone calls for the Bureau; directing callers to the proper area both within the Bureau and Department, and processing incoming and outgoing mail.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week.
• Work hours are 7:30am to 3:30pm, Monday thru Friday with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,108 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Qualifications

QUALIFICATIONS
Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Additional Requirements:

• Two years or more of customer service experience.
• Two years or more data entry experience.
• You must be willing to work onsite full-time. Teleworking is not an option as part of this position's work schedule.
• You must be able to perform essential job functions.

Legal Requirements:

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

How To Apply:

Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position.

Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

Failure to comply with the above application requirements may eliminate you from consideration for this position.

All application materials and interview responses must reflect the applicants own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only.

Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

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