Chief Deputy Clerk for Administration (Type II)

Full Job Description

The Chief Deputy Clerk for Administration holds primary executive leadership of the Clerk's Office's administrative departments-encompassing financial management, internal controls, human resources and training, budget and procurement, technology, and strategic planning.

The Clerk's Office team comprises over 170 employees and serves 45 U.S. District Judges (active and senior) and 18 Magistrate Judges.

REQUIRED QUALIFICATIONS: To qualify as a Chief Deputy Clerk for Administration the candidate must have a bachelor's degree from an accredited college or university and must have a minimum of 6 years of progressively responsible managerial experience.

PREFERRED QUALIFICATIONS: 10 years' experience in senior management or executive-level administration in a federal or state court.

Experience managing budget, finance, procurement, information technology, or human resources.

Post graduate degree in law or public, business, or judicial administration from an accredited college or university.

Experience with the federal courts' human resources, information technology, and/or financial systems.

REQUIRED COMPETENCIES & SKILLS: Proven executive experience managing budget, finance, procurement, facilities, human resources, strategic planning, information technology, or project management in medium to large organizations.

Demonstrated ability to operate as a senior leader alongside a peer executive - sharing authority, collaborating on strategy, and presenting a unified leadership front.

Excellent interpersonal skills with demonstrated ability to handle sensitive personnel matters with tact, directness, fairness, and care.

Ability to lead with vision and integrity, articulate organizational priorities, develop staff, and drive sustained excellence.

Outstanding oral and written communication skills, including executive-level presentation ability. Strong problem-solving, organizational leadership, and conflict resolution capabilities.

Proven ability to build and sustain strong interorganizational relationships across diverse stakeholders.

Deep proficiency in technology with the ability to adapt to rapidly evolving tools and implement innovative solutions that drive meaningful organizational change.

Working knowledge of MS Outlook, Word, Excel, and multiple web-based applications. Track record of mentoring and developing teams to meet and exceed professional goals.

Unwavering commitment to ethics, confidentiality, and compliance with the Code of Conduct for Judicial Employees. Major Duties:

The Chief Deputy Clerk for Administration holds primary executive leadership of the Clerk's Office's administrative departments-encompassing financial management, internal controls, human resources and training, budget and procurement, technology, and strategic planning.

The Clerk's Office team comprises over 170 employees and serves 45 U.S. District Judges (active and senior) and 18 Magistrate Judges.

The Chief Deputy Clerk for Administration, together with the Chief Deputy of Operations, assumes the Clerk of Court's duties and responsibilities in their absence.

This position may require taking on additional duties and responsibilities subject to budgetary determinations.

Responsibilities of the Chief Deputy Clerk for Administration include, but are not limited to: Executive Leadership and Management Supervise and direct performance management for the administrative services of the Clerk's Office.

Lead and inspire through coaching, mentoring, and professional development, fostering a high-performing, mission-aligned team culture.

Proactively develop, implement, and continually improve administrative techniques, systems, workflow processes, and procedures regarding the administrative services performed by the Clerk's Office, and collaborate with the executive team for the same outcomes with respect to court operations.

Serve in an advisory capacity to the Chief Judge and Clerk of Court on policy matters affecting administration.

Financial Management Ensure all financial operations conform to statutory authority, court standards, and applicable judicial branch policies.

Oversee the preparation of the Court's annual budget and spending plan, and post allocated funds in a decentralized budgeting environment. Act as certifying officer for the disbursement of funds.

Coordinate authorization, purchasing, receipt, and payment processes across all administrative functions.

Develop and maintain internal controls to ensure proper segregation of accounting functions designed to prevent errors and detect fraud.

Perform random and periodic audits consistent with appropriate internal controls management.

Human Resources & Personnel Management Lead comprehensive personnel management systems covering staffing, recruitment, selection, training, promotion, discipline, performance evaluation, recognition, and compensation.

Foster and champion a workplace culture of equity, accountability, and professional development. Ensure the development of training opportunities for Clerk's Office team members.

Information Technology Collaborate with key IT personnel to identify, evaluate, and implement emerging technologies that proactively advance organizational capabilities, modernize business operations, and position the Court for the future.

Provide executive-level oversight of cybersecurity and IT management functions, ensuring organizational policies, priorities, and initiatives are aligned with mission objectives and leadership expectations.

Strategic Planning & Organizational Development Analyze and interpret trends and statistics to help the Court identify challenges and opportunities.

Assist the Clerk in establishing policy and developing guidelines for the Office. Lead strategic and long-term planning initiatives in partnership with the Clerk's Office Executive Team.

Lead emergency response and Continuity of Operations (COOP) planning and implementation.

Ensure essential service levels and security protocols are maintained at all times, including after-hours coverage for critical functions.