Chief Deputy Clerk 3 (41-3441) Anchorage Clerk's Office

Full Job Description

Personnel rules will be applied to determine step placement for the successful internal candidate.

This PositionAssists in managing and overseeing multiple court divisions, including Criminal/Traffic, In-Court, Jury, and District Court Calendaring, while supervising division supervisors through hiring, training, evaluations, and disciplinary actions.

Provides guidance on procedures, personnel, and operations, and coordinates support across divisions, stepping in as needed.

Analyzes and improves clerical processes, supports policy development related to personnel and case management, and serves as a liaison between the court, administration, legal professionals, justice system partners, and the public.

Performs statutory duties of the Clerk of Court in the absence of the 2nd Chief Deputy Clerk.

Responds to inquiries and resolves issues with professionalism and discretion, maintaining strong customer service and handling sensitive matters appropriately.

Participates in committees, contributes to policy decisions, coordinates with court staff across the district, and conducts complex legal and procedural research.

Assumes the responsibilities of the Clerk of Court when required and performs additional duties as assigned.

The Work Hours
Full-time court employees are currently scheduled to work 37.5 hours per week. Work hours for this position are Monday – Friday, 8:00 a.m. to 4:30 p.m. with a one-hour lunch break.

Benefits Available to Full-Time Employees

• 12 paid holidays per year
• Medical and dental coverage for employee and eligible dependents
• Vision plan (optional)
• Employer-paid Basic Life insurance with additional coverage available
• Membership in the Public Employees Retirement System (PERS)
• Alaska Supplemental Annuity Plan (SBS) in lieu of contributions to Social Security
• Alaska Deferred Compensation Plan (optional)
• Personal leave accrual

See http://doa.alaska.gov/drb/index.html for additional information.

IMPORTANT: Please attach a letter of interest in employment with the Alaska Court System. Failure to submit a letter may disqualify you from consideration for an interview.

For more information on the Alaska Court System, please visit:
http://www.courts.alaska.gov

For information about what state courts do, please watch the following short video:
VIDEO: The who, what, when, where and how of state courts

The Alaska Court System is an EEO employer and proudly promotes diversity.

Requirements

A high school diploma or General Educational Development (GED) certificate AND two years of technical or professional legal work experience with the Alaska Court System, a law firm, or justice agency AND two years of work experience supervising clerical, technical, or professional employees.

OR

A bachelor’s degree from an accredited college AND two years of work experience supervising clerical, technical, or professional employees.

NOTE: The required technical or professional legal work experience is met by service as a Court Case Manager 1, Court Case Manager 2, Court Supervisor, Clerk of Court, Chambers Judicial Assistant, or Chief Deputy Clerk with the Alaska Court System or similar legal work experience with another employer.

Qualifications

This applies to your application submission.

Documents to be Attached to the Application (REQUIRED):

• A letter of interest, completed per the instructions below.
• A list of three (3) professional references who have had supervisory authority over you along with their daytime contact phone numbers and email addresses.

LETTER OF INTEREST
Please attach this to your application before submitting it online or, if unable to attach to your application email it to recruitment@akcourts.gov.

Your letter should: 1) Be professionally written and include proper format, grammar, spelling and punctuation. 2) Explain how you meet the minimum qualifications of the position.

3) Explain why you are the best candidate for the position. Your letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process.

If you do not attach a professional letter of interest, you may not move on to the interview phase.

LEGAL EMPLOYMENTThe State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States.

It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The Alaska Court System does not sponsor visas.

WORK EXPERIENCEIf using work experience not already documented in your application, provide the employer’s name, your job title, dates of employment and whether full or part-time.

Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met.

If they are not, the applicant will not advance to the interview and selection phase of the recruitment.

EDUCATIONIf post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application.

If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field.

Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications for the position and are required with each application.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATIONEducation completed in foreign colleges or universities may be used to meet the minimum qualifications listed above.

If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S.

education programs; or an accredited U.S.

post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution.

It is your responsibility to provide such evidence when applying.

SELECTION PROCEDUREApplicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants.

If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment.

If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you.

Qualified applications will be forwarded to the hiring supervisor.

MULTIPLE VACANCIES NOTICEThis recruitment may be used for more than one (1) vacancy.

The applicant pool acquired during this recruitment may be used for future vacancies for up to sixty (60) days after this recruitment closes.

Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

NEPOTISM REVIEWTo avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.BACKGROUND CHECKA background check will be conducted prior to an employment offer being made.

Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions.

If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information.

Additional Information

Contact Title: Recruitment

E-Mail: recruitment@akcourts.gov

Address: 820 West 4th Avenue, Anchorage, AK 99501

Phone: (907) 264-8242