Chambers Judicial Assistant 2 (41-9043) COA - ACS Employee's Only

Full Job Description

THIS POSTING IS OPEN TO ALASKA COURT SYSTEM EMPLOYEES ONLY. IF YOU ARE NOT A CURRENT COURT SYSTEM EMPLOYEE, PLEASE STOP NOW.

Personnel rules will be applied to determine step placement for the successful internal candidate.

Regular job duties will include:

The position involves active participation in the issuance of written decisions and orders by proofreading drafts, incorporating approved edits, preparing opinion caption pages, and coordinating with the Clerk’s Office to submit final dispositions to publishers.

You will finalize conference agendas and oversee case tracking for statistical reporting.

This includes reviewing and placing cases on multiple weekly panel conference agendas, publishing and circulating agendas to internal court users, ensuring all case materials are available for conferences, verifying the accuracy of post-conference dispositions, updating case records, monitoring case progression, and ensuring compliance with the six-month rule.

In addition, the position provides comprehensive administrative support to the assigned judge by assisting with supervision of chambers staff, managing bi-monthly payroll submissions and judicial pay affidavits, coordinating work assignments with law clerks and staff attorneys, liaising with the Clerk of the Appellate Courts and Human Resources, supporting annual law clerk transitions, and handling travel arrangements and related reimbursement requests.

An ideal candidate will possess the following knowledge, skills, and abilities:

• Ability to establish priorities, perform assignments independently, and maintain confidentiality.
• Substantial experience editing and proofreading professional documents.
• Ability to monitor the work and deadlines of judicial law clerks.
• Experience developing and maintaining cooperative working relationships with a wide variety of individuals.
• Ability to understand and carry out oral and written directions following a minimum of explanation.
• Ability to communicate complex information about policies and procedures.
• Experience maintaining office files and/or records systems.
• Ability to handle with courtesy and tact a wide variety of court system contacts, in writing and in person.

The Work Hours
Full-time court employees are currently scheduled to work 37.5 hours per week. The work hours for this position are Monday – Friday, 8:00 a.m. to 4:30 p.m. with a one-hour lunch break.

IMPORTANT: Please attach a letter of interest in employment with the Alaska Court System. Failure to submit a letter may disqualify you from consideration for an interview.

This position is in the partially exempt service; the incumbent serves "at-will" to the hiring authority.

Exceptional Benefits for Full-Time Employees

We offer a competitive benefits package that includes 12 paid holidays, medical, dental, and optional vision coverage, and employer-paid life insurance.

Employees are enrolled in the Public Employees Retirement System (PERS) and the Alaska Supplemental Annuity Plan (SBS), with access to the Alaska Deferred Compensation Plan.

Personal leave is accrued for vacation, illness, or personal needs.

Enjoy peace of mind and long-term security while serving your community.

See http://doa.alaska.gov/drb/index.html for additional information.

LEGAL RIGHT TO ACCEPT EMPLOYMENT

The State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States.

It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The State of Alaska does not function as an employer sponsor.

For more information on the Alaska Court System, please visit:
http://www.courts.alaska.gov

For information about what state courts do, please watch the following short video:
VIDEO: The who, what, when, where and how of state courts

The Alaska Court System is an EEO employer and proudly promotes diversity.

Requirements

Graduation from high school or completion of a General Education Development (GED) certificate.

AND

Three years of progressively responsible, fully qualified work experience as an administrative assistant.



Substitution:

Completion of an appropriate vocational training course of study such as legal secretary, paralegal, or office skills will substitute for one year of the required administrative assistant work experience.

A bachelor's degree from an accredited college will substitute for one year of the required administrative assistant work experience.

Twelve months of work experience performing general clerical work that demonstrates work skills equal to those of a Court Case Manager 1 with the Alaska Court System will substitute for one year of the required clerical work experience.

NOTE: Work experience as a legal administrative assistant is preferred.

Qualifications

This applies to your application submission.

Documents to be Attached to the Application (REQUIRED):

• A professional letter of interest, completed per the instructions below.
• Post-secondary transcripts, if using education to meet minimum qualifications.

Documents to be Submitted at the Time of Interview (REQUIRED):
If you are selected to advance to the interview phase of the recruitment process, you must provide the following at the time of the interview (if not already attached to your application):

• Copies of your most recent (2) performance evaluations, if available or (2) letters of recommendations.
• A list of three (3) professional references who have had supervisory authority over you along with their daytime contact phone numbers and email addresses.

LETTER OF INTERESTPlease attach a professional letter of interest to your application before submitting it online or, if unable to attach to your application, email it to recruitment@akcourts.gov.

Your letter of interest should:1) Be professionally written and include proper format, grammar, spelling, and punctuation.2) Explain how you meet the minimum qualifications of the position.3) Express your interest in employment with the Alaska Court System.

Your letter of interest will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process.

If you do not attach a separate, professional letter of interest, you may not move on to the interview phase.

WORK HISTORYIf using work experience not already documented in your application, provide the employer’s name, your job title, dates of employment and whether full or part-time.

Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met.

If they are not, the applicant will not advance to the interview and selection phase of the recruitment.

EDUCATIONIf post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application.

If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of academic transcripts will be required at time of interview.

SELECTION PROCEDUREApplicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants.

If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment.

If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you.

Qualified applications will be forwarded to the hiring supervisor.

NEPOTISM REVIEWTo avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.

BACKGROUND CHECKA background check will be conducted prior to an employment offer being made.

Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions.

If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information.

Additional Information

Contact Title: Recruitment
E-Mail: recruitment@akcourts.gov

Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501

Phone Number: (907) 264-8242