Administrative Assistant 1 PCN 121935

Full Job Description

This recruitment is open to Alaska Residents only. Applicants must meet

Alaska Residency Requirements in order to be considered for employment at this time.

WHAT YOU WILL BE DOING:

The Administrative Assistant I provides specialized administrative support for the JEA (Joint Enforcement Agreement) program, including the JEA Supervisor, PST II (Public Safety Technician), and Alaska Wildlife Troopers who perform duties within the JEA. This position performs complex clerical functions requiring independence, judgment, and initiative in determining needs, and in prioritizing and organizing work. The position has working knowledge of and understands the policies, procedures, and agreements between the State of Alaska and NOAA/NMFS (National Oceanic and Atmospheric Administration) (National Marine Fisheries Services) and performs duties that are specialized to the JEA program.

OUR ORGANIZATION, MISSION, AND CULTURE:
The Department of Public Safety Alaska Wildlife Troopers provides the enforcement of fish and game laws in the protection of Alaska’s natural resources and Alaska’s citizens. All positions support or carry on the Department’s mission. If our mission interests you and this position embodies your strength, please consider joining our team.

THE BENEFITS OF JOINING OUR TEAM:

As a member of one of the most unique law enforcement agencies in the nation, you will be part of a team that embraces the core values of loyalty, integrity, courage, compassion, leadership, and accountability as they serve Alaska. In this fast-paced environment, you will work with a phenomenal team of professionals, both civilian and commissioned.

THE WORKING CONDITIONS YOU CAN EXPECT:

This position is in Kodiak at the Department of Public Safety Post. The post is cohabitated by the Division of Alaska State Troopers and the Department of Motor Vehicles and includes a large bay garage, kitchen, and conference room. As part of the team, you will be included in handling the full range of administrative tasks, with an opportunity to hone your skills and build your knowledge and competencies in new areas.

WHAT WE ARE LOOKING FOR:
We are interested in candidates who possess some or all of the following position specific competencies:

• Substantial knowledge of correct business practices, correspondence and typing formats, including English grammar, composition, spelling, and punctuation.
• • Entering and retrieving data using a variety of computer systems and spreadsheets.
• • Ability to multi-task with frequent interruptions while remaining calm, organized, and accurate.
• • Strong computer skills utilizing Microsoft Word, Excel, PowerPoint, Outlook, etc.
• • Ability to meet deadlines and keep a positive and outgoing attitude.

Requirements

Six months of advanced clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.

OR
Six months of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

Special Note:
Examples of advanced clerical experience include:

-Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.
-Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License (CDL).

Qualifications

COVER LETTER:

A cover letter is NOT required for this position. Your complete application will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.

SPECIAL NOTES ABOUT THE POSITION:

• Requires use of the Alaska Public Safety Information Network (ASPIN), which includes passing a background investigation including fingerprinting.

• Must be free of Criminal and Misdemeanor convictions to be granted access to APSIN and ARMS and be able to handle weapons for evidence processing.

• APSIN Certification - Completed Advanced Certification FA (Full Access) in accordance with APSIN/NCIC CJIS policy.

• Procurement Certification - Completed Level I Procurement Certification

• DPS Property Management

• ARMS – Training

BACKGROUND CHECK:

This position requires the incumbent to submit to a fingerprint based criminal history background check. Due to the sensitive nature of this position, and required access to APSIN, an applicant with criminal convictions will not move forward in the selection process.

CONFIDENTIALITY AGREEMENT
The successful candidate will be required to read, understand, and agree to via signature, an agreement of confidentiality concerning the work commonly encountered within the Department of Public Safety to qualify for this position.

EDUCATION:

To verify education is being used to meet and/or support the required minimum qualifications/competencies, you must fill in the Education section of the application.

If you have not obtained a degree, please indicate the number of units completed.

Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application.

(Unofficial is okay; please ensure the institution/URL name is listed on the transcripts).

Transcripts can be attached at the time of application or provided at the time of interview; if not, transcripts will be required before employment.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION:

Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable.

If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S.

education programs; or an accredited U.S.

state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university.

It is your responsibility to provide such evidence when applying.

WORK EXPERIENCE:

Applications will be reviewed to determine if minimum qualifications are met.

Therefore, all work experiences the applicant is using to meet minimum qualifications for this position must be documented in the application package.

Please include the employer’s name, your job title, dates of employment, and whether the employment was full or part-time.

Applicants who submit packages that do not provide sufficient information to demonstrate minimum qualifications are met may not advance in the selection process.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety.

Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

MULTIPLE VACANCIES:

This recruitment may be used for more than one (1) vacancy.

The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes.

Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

EEO STATEMENT:

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA).

Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O.

Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

NOTICE:

If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the ‘govermentjobs.com’ domains.

For information on allowing emails from the ‘governmentjobs.com’ domains, visit the Lost Password Help page located at https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE:

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.

Additional Information

For specific information in reference to the position please contact the hiring manager:

Rachael Richardson
Administrative Assistant 2
(907) 269-0027
rachael.richardson@alaska.gov