Chambers Judicial Assistant 1 (41-1039) Sitka

Full Job Description

The Sitka Superior Court of the Alaska Court System is accepting applications for a Chambers Judicial Assistant 1 (salary range 12). Under the direction of a Superior Court Judge, the successful applicant will provide assistance and support including case management processing.

*Applicants transferring from another State of Alaska agency or applicants with prior work experience or education in the legal field may receive consideration for advance step placement.

Judicial / Administrative SupportProvides comprehensive administrative and clerical support to judges by managing the flow of case files and documentation between chambers and the clerk’s office.

Responsibilities include routing and filing documents through electronic case management systems, preparing and editing judicial correspondence and orders, tracking pending motions, and coordinating hearing schedules while ensuring calendar accuracy.

Serves as the primary point of contact for chambers by screening calls and visitors with discretion.

Supports trial preparation, jury communications, and administrative processes such as pay affidavits, travel expense claims, and personnel-related documentation.

Maintains organized filing systems for judicial, training, and committee-related matters to ensure efficient court operations.

General Case Processing / File Maintenance / RecordkeepingPerforms case processing and recordkeeping functions to support court operations.

Reviews pleadings for compliance with procedural rules, files and tracks documents in the case management system, and monitors motion deadlines to ensure timely judicial review.

Schedules hearings and trials, prepares and distributes notices and orders, and processes post-trial documentation.

Responds to record research and copy requests, providing accurate information to the public and court staff.

Maintains organized court records, assists with record retention and destruction, and reviews case statuses to ensure progression, follow-up, or closure in accordance with court requirements.

IMPORTANT: Due to in-court clerk duties, please attach a keyboarding test showing a net speed of 40 WPM. Failure to submit a keyboarding test may disqualify you from consideration for an interview.

The Work Environment
Sitka, accessible only by air or sea, is located in the heart of the Tongass National Forest. The Sitka Courthouse is located on Lake Street surrounded by majestic views from Sitka's location on the outer coast of Alaska's Inside Passage.

The Work Hours
Full-time court employees are currently scheduled to work 37.5 hours per week. The work hours for this position are Monday – Friday, 8:00 a.m. to 4:30 p.m. with a one-hour lunch break.

Exceptional Benefits for Full-Time Employees

We offer a competitive benefits package that includes12 paid holidays, medical, dental, and optional vision coverage, and employer-paid life insurance.

Employees are enrolled in the Public Employees Retirement System (PERS)and the Alaska Supplemental Annuity Plan (SBS)in lieu of contributions to Social Security, with access to the Alaska Deferred Compensation Plan.

Personal leave is accrued for vacation, illness, or personal needs.

Enjoy peace of mind and long-term security while serving your community.

See http://doa.alaska.gov/drb/index.html for additional information.

PLEASE NOTE:This position is assigned to the court's partially-exempt service; incumbents serve "at-will" to the hiring authority. Upon the retirement or resignation of the Superior Court Judge, this position will end unless the incumbent is interviewed and selected by a new judge.

The list of applicants generated from this recruitment may be used to fill any future vacancies of this job class or similar occurring within 60 days of the closing date.

LEGAL RIGHT TO ACCEPT EMPLOYMENT

The State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States.

It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The State of Alaska does not function as an employer sponsor.

For more information on the Alaska Court System, please visit:
http://www.courts.alaska.gov

For information about what state courts do, please watch the following short video:
VIDEO: The who, what, when, where and how of state courts

The Alaska Court System is an EEO employer and proudly promotes diversity.

Requirements

Graduation from high school or completion of a General Education Development (GED) certificate.

ANDTwo years of progressively responsible, fully qualified work experience as an administrative assistant.

Substitution: Completion of an appropriate vocational training course of study such as legal secretary, paralegal, or office skills will substitute for one year of the required administrative assistant work experience.

A bachelor's degree from an accredited college will substitute for one year of the required administrative assistant work experience.

Twelve months of work experience performing general clerical work that demonstrates work skills equal to those of a Court Case Manager 1 with the Alaska Court System will substitute for one year of the required administrative assistant work experience.

NOTE: Work experience as a legal administrative assistant is preferred. Positions in this job classification are in the partially-exempt service and serve at-will to the appointing authority.

Qualifications

This applies to your application submission.

Documents to be Attached to the Application (REQUIRED):

• Post-secondary transcripts, if using education to meet minimum qualifications.

Documents to be Submitted at the Time of Interview (REQUIRED):
If you are selected to advance to the interview phase of the recruitment process, you must provide the following at the time of the interview (if not already attached to your application):

• Copies of your most recent (2) performance evaluations or two (2) letters of recommendation.
• A list of three (3) professional references who have had supervisory authority over you along with their daytime contact phone numbers and email addresses.

WORK HISTORYIf using work experience not already documented in your application, provide the employer’s name, your job title, dates of employment and whether full or part-time.

Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met.

If they are not, the applicant will not advance to the interview and selection phase of the recruitment.

EDUCATIONIf post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application.

If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of academic transcripts will be required at time of interview.

SELECTION PROCEDUREApplicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants.

If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment.

If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you.

Qualified applications will be forwarded to the hiring supervisor.

NEPOTISM REVIEWTo avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.

BACKGROUND CHECKA background check will be conducted prior to an employment offer being made.

Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions.

If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information.

Additional Information

Contact Title: Recruitment
E-Mail: recruitment@akcourts.gov

Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501

Phone Number: (907) 264-8242