CDA-Accounts Receivable Accountant (Accountant I)

Full Job Description

Agriculture is a part of all our lives. When you eat, put on clothes, or care for an animal--your life is touched by agriculture.

Colorado's food and agriculture industry generated $47 billion of economic activity in 2019 and supports nearly 5% of the state's workforce. CDA is proud to be a part of such an important industry.

Mission:

The CDA's mission is to strengthen and advance Colorado's agriculture; promote a safe and high-quality food supply; protect consumers; and foster responsible stewardship of the environment.

CDA Wildly Important Goals:

To accomplish our mission, CDA focuses on four “wildly important goals:”

• Goal 1: Advancing Local Food Access

• Goal 2: Expanding Water-Resilient Agriculture

• Goal 3: Supporting the Next Generation in Agriculture

• Goal 4: Advancing Animal Health and Welfare

We use these goals to focus and align the daily work of our staff in support of Colorado farmers and ranchers. Learn more about our Department and our wildly important goals in our performance plan on our website.

• Strong, secure, yet flexible retirement benefits including aPERA Defined Benefit Plan or PERA Defined Contribution Plan plus optional 401(k) and 457 plans (www.copera.org)
• Medical and dental health plans (https://stateofcoloradobenefits.com/)
• Employer supplemented Health Savings Account ($60 per month)
• Paid life insurance, plus additional optional life insurance options
• Paid Short Term Disability and optional Long Term Disability coverage
• 11 paid holidays per year plus generous vacation and sick leave accruals
• BenefitHub state employee discount program
• Employee Wellness program State of Health
• Excellent work-life programs, such as flexible schedules, remote work opportunities, free parking, professional development and more!

To learn about the total compensation package for State government employment visit: https://www.colorado.gov/dhr/totalcompensation

Equal Opportunity

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.

The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.

We believe that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply.

The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them.

Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Requirements

Organizational Purpose

This work unit exists to provide accounting, budgeting, purchasing, accounts payable, accounts receivable, data processing, payroll processing, records management, contracts, compilation of reports, and fiscal policies and procedures.

This work unit also exits to ensure the Colorado State Fair is produced and to provide support for year round use of the Colorado State Fair campus

Major Objectives of the Position

This position exists as the custodian of all funds received by the State Fair are deposited and accurately coded to revenue (cash receipts) and entered into CORE.

This position receives bank deposits from all departments, reconciles all cash to department reports. Discrepancies are investigated and resolved promptly.

The position oversees department collection efforts and maintains collection files, acting as the liaison with the collections agency.

The position maintains all chart of account elements related to accounts receivable.

The position reconciles accounts receivable, deferred revenue and all revenue accounts monthly for accuracy and processes journal entries for coding corrections as needed.

This position prepares reports for all units to review revenue receipts and deferred revenue receipts with unit reports monthly.

Position coordinates payroll for the temporary staff, verifying timesheets are free of missing data and have the appropriate approvals prior to payroll processing.

Position investigates all temporary staff payroll discrepancies and initiates corrections for discrepancy.

Primary Duties

Deposits and cash transfers to the State Treasury:

Brief Duty Description:

• Act as the custodian of all funds and items maintained in the safe.
• Receives all deposits from program staff, verifies deposit sheets with all cash, checks and credit card payments received.
• Maintains a log of all checks and cash received. After validation of deposit sheets from program staff, position deposits into the bank..
• Prepares cash receipt documents in CORE with complete, accurate chart of account elements to ensure proper coding to each program.
• Works with program staff on coding issues on deposit sheets and promptly investigates and resolves discrepancies with program staff and updates the chart of accounts workbook as needed to maintain accuracy of information.
• Organizes and compiles journal vouchers or cash receipts for all corrections with proper documentation and submits them for approval by the Accountant or Director of Finance and Budgeting.
• Resolves all NSF check issues promptly and records the NSF accurately into CORE.
• Transfers to the State Treasury are submitted to the Director of Finance of Budgeting for approval prior to submission to the State Treasury with a deposit sheet for their review and approval.
• References and follows State Fair accounting procedures to maintain consistency, accuracy and strong internal controls

Monthly Close and Year-end Audits Assignments:

Brief Duty Description: Position is assigned duties for month close, year end close and audit assignment that include the following but not limited to the following:

Responsible for a formal monthly review of all revenue deposited to ensure accuracy of coding. All discrepancies are investigated and adjusted if necessary.

Position compiles a detailed revenue report each month to distribute to all programs to verify accuracy of coding with deposit sheets submitted for deposit into the bank.

Programs report any discrepancies which are investigated by position and corrected if necessary.

Responsible for a formal monthly review of all deferred revenue, investigating all discrepancies and correcting if necessary.

Position compiles a detailed report for deferred revenue each month to distribute to the appropriate programs to verify accuracy of coding with deposit sheets submitted.

Programs report any discrepancies which are investigated by the position and corrected if necessary.

Bi-weekly, Temporary and seasonal staff payroll:

Brief Duty Description:

• Responsible for maintaining tax screens and direct deposit information for all temporary and seasonal employees.
• Verifies all approvals on timecards at the end of each week and pay period.
• Enters payroll batches into the State payroll system (CPPS).
• Responds to all payroll inquiries or employment verification requests from PERA or other agencies.
• Works with all program managers to ensure all payroll expenses have been recorded correctly. Discrepancies are investigated and corrected with a journal entry if necessary.
• Participates in personnel and payroll user group meetings.
• Reconciles UKG, to CPPS and CORE monthly.

Food vendor settlements, petty cash, change funds, parking ticket audit:

Brief Duty Description: Due to the nature of the State Fair’s business mode some duties are not performed on a regular basis only when warranted by events held on ground. Position is assigned other duties that include the following but not limited to the following:

• Secures petty cash in the safe, reconciles and replenishes petty cash.
• Works with programs for the return of change funds after all events.
• Responsible for the calculating and collection of food commissions from vendors for events that warrant any food vendors. State Fair food commissions are calculated by the independent auditor and collected by position.
• Works with the vendor manager to communicate with the food vendors the process in place for payment.
• Maintains a supply of parking tickets and change funds for events that require paid parking. Position reconciles parking tickets with money collected after each event. Position will deposit funds within two days of the event.
• Act as the backup for the preparation of year end 1099’s for payments made out of the local bank.

Qualifications

• Four (4) years of relevant experience in an occupation related to accounting roles.

• A combination of related education (coursework requires 27 semester hours completed in accounting or auditing) and/or relevant experience in an occupation related to the work assigned equal to four (4) years

• Current, valid licensure as a CPA by the Colorado Board of Accountancy will substitute for four (4) years of education.

• Previous experience working with the State of Colorado.

• Experience working with the Colorado Financial system (CORE).

• Knowledge of Generally Accepted Accounting Principles (GAAP)

• Must be a resident of the state of Colorado at the time of application.
• Must have and maintain a valid CO Driver's License.
• Must be able to pass an employment background investigation

• Detail oriented.

• Ability to write detail-oriented reports based on analysis.

• Knowledge of Generally Accepted Accounting Principles (GAAP)

• Work well under pressure.

• Strong relationship management skills and excellent representation of the department in community interactions.

• A proven track record for developing and maintaining trusted relationships with stakeholders and industry experts.

• Proactive approaches to problem-solving and with strong decision-making capability.

• Knowledge and experience in cash deposits and cash transfers.

• Proficient in Excel

• Highly resourceful team-player, with the ability to also be extremely effective independently.

• Knowledge and experience working in accounting roles

• Knowledge and experience working with large event’s finances

• Online application (completed fully) describing how you meet the minimum qualifications

OR If you are not able to submit an online application, a paper application is available at this link: PDF State Paper Application.

Paper applications must be received (either by US mail or email to mary.hunt@state.co.us by the closing date and time of the application period listed on this announcement.

• DD214 (if applicable)
• Unofficial copy of transcripts (if applicable)

• Technical Competence – Technical experience as it relates to the duties outlined in this job announcement.
• Depth and Breadth of Experience – Experience that covers multiple areas outlined in this job announcement. Experience should be varied and not one dimensional and demonstrate a wide range of community involvement.
• Job Fit – Experience will be evaluated to determine how well your past experience aligns with and meets the business needs of this position. Current experience is preferred.

Additional Information