Building Management Specialist (PCN 051690)

Full Job Description

Welcome to the Department of Education & Early Development

This position is open to Alaskan Residents only.

Please check out the residency definition to determine if you qualify.

This position is currently located in Juneau. The position may be in Anchorage, Fairbanks or Juneau, depending upon the location of the most qualified candidate.

We’d be delighted to have you join our team.

If you envision yourself in this role and are ready to start an exciting career with us, apply today!

What you will be doing:

Do you want to see more of Alaska? Do you want to help Alaskan school districts keep their facilities operating at best efficiency for the comfort of staff and students?

This position assists school districts with maintaining compliance with the department’s Preventive Maintenance and Facility Management (PM/FM) Program, bolstering best management practices for building systems care, and updating related department handbooks and manuals. The selected applicant will travel to all school districts over a 5-year cycle and prepare written reviews of the visit to assist districts with program compliance and best practice understanding. This position works as part of the team managing the DEED school construction and major maintenance grant project administration, including providing support during the annual capital improvement project (CIP) grant application process.

Our organization, mission, and culture:

DEED is committed to providing information, resources, and leadership to schools, districts, parents, and the public in order to support an excellent education for every student every day. Staff at DEED are engaged in meaningful professional work in support of Alaska’s most valuable resource – its children.

The benefits of joining our team:

DEED values collaboration and relationship building, creativity and innovation, and mission-driven work guided by the Alaska’s Education Challenge. The work of this position includes opportunities for in-state and national professional networking. The daily work environment at DEED is energetic, collaborative, fast paced, and challenging as staff work together to support Alaska’s school districts and students. In the Facilities Section, you'll be part of a 5-person team of professional and technical experts whose job it is to see that Alaska’s students and teachers have the best possible school facilities in which to achieve an excellent education for every student, every day. Telework options may be available for qualified applicants.

The working environment you can expect:

The Facilities team is a small, close-knit group that values an attitude of service, strong collaborative relationships, communication, and teamwork. We offer cross-training and opportunities to participate in meaningful work that makes a difference.

Who we are looking for:

We are interested in candidates who possess some or all of the following position specific competencies:

• Planning and Evaluating: Organizes work, sets priorities, and determines resource requirements; determines short- or long-term goals and strategies to achieve them; coordinates with other organizations or parts of the organization to accomplish goals; monitors progress and evaluates outcomes.
• Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work.
• Compliance: Knowledge of procedures for assessing, evaluating, and monitoring programs or projects for compliance with Federal laws, regulations, and guidance.

Special Notice:

This position travels five-eight times per year to remote and urban locations in Alaska, including to locations around the state where regular accommodations may not be available and sleeping in a school or office may be required.

Site visit travel may require driving long distances, flying in large and small aircraft, and occasional travel on snow machines, four wheelers, or small boats.

A valid Driver's License is required at the time of appointment.

If you envision yourself in this role and are ready to start an exciting career with us, apply today!

Requirements

Competency Based Minimum Qualifications InstructionsThis job class uses competency based minimum qualifications.

Please ensure your application (through work history, volunteer experience (duties summary), training, education, licenses, certifications, etc.) supports how you have gained the knowledge, skills, abilities, and behaviors (competencies) and that you possess the minimum required competencies for the job class.Competency Description The competency description(s) listed below have been designed to promote a common understanding of the essential elements of the job class.

They highlight the more general and customary knowledge, skills, abilities (KSAs), tasks, and behaviors used to describe the competency.

They typically list expectations, as opposed to specific tasks, and are to be used only as parameters and guidelines.

A competency’s description is not intended to exclusively define every KSA, task, and behavior needed to successfully meet the competency, but rather to provide the manager/agency with a broad reference of options as to how an applicant can meet the job expectation.Please ensure your application (through work history, training, education, licenses, certifications, etc.) supports/demonstrates you possess the minimum required competencies for the job class.

Minimum Qualifications:Any combination of education and/or experience that provides the applicant with competencies in:

• Building and Construction: Knowledge of materials, methods, and the tools to construct objects, structures, and buildings.

• Facilities: Knowledge of the physical, engineering, and experimental equipment and operational characteristics of facilities, and safety and equipment development designed to support activities.

• Project Management: Knowledge of the principles, methods, or tools for developing, scheduling, coordinating, and managing projects and resources, including monitoring and inspecting costs, work, and contractor performance.

• Safety Engineering: Knowledge of the concepts, principles, theories, and methods to identify, control, mitigate, and eliminate safety hazards in the design and use of facilities, equipment, operations, and work processes.

equivalent to those typically gained by:

Education or training in engineering, architecture, business administration, or a closely related field and/or progressively responsible experience in facilities construction, operation, maintenance or repair; building management, structural engineering, architecture, or licensed general contracting.

Professional experience may include work as an Engineering Assistant 1 with the State of Alaska or the equivalent with another employer.

Special Note:

“Competencies” means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation. This includes ensuring the PD is in OPD and within recency standards for recruitment.

“Professional experience” means work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the power or right to decide or act according to one's own judgment.

“Progressively responsible” means indicating growth and/or advancement in complexity, difficulty, or level of responsibility.

“Training” and “education” in this guidance are synonyms for the process of acquiring knowledge and skills through instruction.

It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.

“Typically gained by” means the prevalent, usual method of gaining the competencies expected for entry into the job.

Qualifications

At the time of application, please submit the following: (please note any items requested at the time of application; if not received before the close date and time, it will be considered an incomplete application).

1. Cover letter.

At the time of the interview, please provide the following:(please note these items may change; refer to the submitted job posting worksheet before copying the information below. Transcripts should only be listed if necessary to the minimum qualification.)

1. Three (3) professional references, whom we may contact by phone, are required. One (1) of these references must be your current or most recent supervisor, if not already provided in the application.
2. A copy of academic transcripts (unofficial is okay; please ensure that the institution name/URL is listed on the transcripts) if you are using education to verify that you meet the minimum qualifications.

Copy the statement below into the area after the time of application/interview/before employment language.

Please read the information below carefully. This applies to your application submission.

COVER LETTER

A cover letter is required as part of your application.

In your cover letter, please describe how you possess the position specific competencies listed in the “Who We Are Looking For” section and how your skills will be of particular benefit to the position.

We request your cover letter be no more than two to three paragraphs and limited to one page.

EDUCATION

To verify education is being used to meet and/or support the required minimum qualifications/competencies, you must fill in the Education section of the application If you have not obtained a degree, please indicate the number of units completed Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts) Transcripts can be attached at the time of application or provided at the time of interview; if not, transcripts will be required before employment.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

If education is completed in a foreign college or university, it may be used to meet the above requirements, if applicable.

If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S.

education programs or an accredited U.S.

state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university.

It is your responsibility to provide such evidence when applying.

The omission of the required documentation listed will result in an incomplete application, and you will not receive further consideration.

WORK EXPERIENCE

When using work experience not documented in your application, please provide the employer's name, job title, employment dates, and whether you worked full-time or part-time Applications will be reviewed to determine if the responses are supported and if minimum qualifications are met Work experience needed to meet the minimum qualifications must be documented in the application If the application does not support minimum qualifications, the applicant may not advance to the interview and selection phase of the recruitment A resume will not be used to determine that minimum qualifications have been met for the position you are applying for.

If you have currently or previously been appointed to a flexibly staffed position, please ensure your work experience within a flexibly staffed position indicates the actual dates employed at each level Ensure your time and any subsequent flex promotion(s) are documented as a separate position This is required as minimum qualifications require experience at a particular level in which the lower level may not be considered If this information is not accurately reflected in your application, this may cause the processing of your application for consideration to be delayed.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application.

Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.

The State of Alaska does not provide VISA Employer sponsorships.

APPLICATION NOTICE

You can ONLY apply for this position through the Workplace Alaska website or via a hard copy application.

If you accessed this recruitment bulletin through a job search portal such as Alaska Jobs or another database, you MUST use a Workplace Alaska online or hard-copy application to apply successfully.

Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska "How to Apply" webpage, found here: http://doa.alaska.gov/dop/workplace/help/.

NOTICE

Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll-free) or (907) 465- 4095.If you choose to be contacted by email, please ensure that your email address is correct on your application and that your spam filter will permit emails from the 'governmentjobs.com' domain.

For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page at: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA).

Individuals with disabilities who require accommodations, auxiliary aids, or services, or alternative communication formats, please call 1-800-587-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel at P.O.

Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal-opportunity employer.

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll-free) or (907) 465-4095 if you are in the Juneau area. Requests for information may also be emailed to: recruitment.services@alaska.gov.

For assistance with applying for a password, please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword.

Additional Information

For specific information in reference to the position, feel free to contact the hiring manager at:

Michael Butikofer, Technical Engineer / Architect
(907)465-6906
michael.butikofer@alaska.gov