Budget Analyst

Full Job Description

The position serves as a Budget Analyst for the Research and Development (R&D) Service providing budgetary planning and fiscal management, coordinating Managerial Cost Accounting activities, and leading procurement and contracts actions, and working directly with research investigators to meet the strategic planning goals for the Research service.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/16/2026.

Time-In-Grade Requirement for the GS-09: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

Time-In-Grade Requirement for the GS-11: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

Provide a copy of your last or most recent SF-50, "Notification of Personnel Action" to indicate your current federal status.

You must also submit additional SF-50(s) to clearly demonstrate one year time-in-grade as required in the announcement.

If the most recent SF-50 has an effective within the past year, it may not clearly demonstrate that you possess one year time-in-grade.

In this instance, you must provide an additional SF-50 that clearly demonstrates one year time-in-grade. AND You may qualify based on your education and experience as described below.

A transcript must be submitted with your application if you are basing your qualifications on education.

Specialized Experience For GS-09 level: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization.

Specialized experience is defined as Experience developing budgetary plans, projections, and reports. Experience in administrative support, maintaining records, financial account and records auditing.

Experience in budget administration including formatting, presentation, and execution of a budget. Experience with purchasing and procurement of goods and services from diverse vendors.

Experience drafting and compiling documents for federal contract submission, and tracking and managing contracts.

Experience working with customers (program staff) to explain budgets, understand needs, and provide support. This experience MUST be evident in your resume to receive consideration.

OR Education: Applicants may substitute education for the required experience.

To qualify based on education for this grade level you must possess a Master's degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B or J.D., if related that demonstrates the knowledge, skills, and abilities necessary to do the work of this position.

NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation.

OR Combination GS-09: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education at the graduate level.

Specialized Experience For GS-11 level: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization.

Specialized experience is defined as Experience developing budgetary plans, projections, and reports. Experience in administrative support, maintaining records, financial account and records auditing.

Experience in budget administration including formatting, presentation, and execution of a budget. Experience working with customers (research staff) to provide customer service for fiscal matters.

In addition: Experience analyzing long term financial data and projecting strategic financial plans for future research projects.

Experience preparing grant funding to ensure accurate allocation of resources, managing all financial accounts statements and ledgers as required by law and policy.

This experience MUST be evident in your resume to receive consideration. OR Education: Applicants may substitute education for the required experience.

To qualify based on education for this grade level you must possess a PhD or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M, if related that demonstrates the knowledge, skills, and abilities necessary to do the work of this position.

NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation.

OR Combination GS-11: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education at the graduate level.

You will be rated on the following Competencies for this position: Financial Management Accounting Operations Reasoning Self-Management Contracting/Procurement Acquisitions Customer Service AND Additional Assessment Requirements: Executive Order (EO) 14170, Reforming the Federal Hiring Process and Restoring Merit to Government Service ("Restoring Merit"), and the Chance to Compete Act of 2024, require agencies to "incorporate skills-based and competency-based technical assessments" into the Federal hiring process.

To ensure that Federal jobs are filled based on merit and competence.

Every hiring process across the competitive service, or any process otherwise subject to competitive hiring, must include at least one technical or alternative assessment before issuance of the certificate.

This announcement requires the submission of an Accomplishment Record Assessment, which measures knowledge, skills, abilities, or competencies.

Per Office of Personnel Management General Schedule Qualification Policies, federal employees are assumed to have gained experience by performing duties and responsibilities appropriate for their official series and grade level as described in their position description.

Experience that would not normally be part of the employee's position is creditable when documented by satisfactory evidence (e.g., a memorandum from the manager, human resources director, or official documentation such as SF-52, SF-50 documenting an official detail/assignments, or other comparable documentation).

The documentation must indicate whether the employee performed the duties full time or, if part-time, the percentage of times the employee performed the additional duties.

To receive credit for experience in your resume that is not within the official series and grade level of your position, you must provide official documentation of such experience as indicated above.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week.

Part-time experience will be credited on the basis of time actually spent in appropriate activities.

Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

For more information on these qualification standards, please visit OPM's web site at http://www.opm.gov/qualifications/standards/indexes/alph-ndx.asp. Major Duties:

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met.

Selection at a lower grade level does not guarantee promotion to the full performance level. This position involves a multi-grade career ladder.

The major duties listed below represent the full performance level of GS-11. At the GS-11 grade level, you will perform assignments of a more limited scope and with less independence.

You will progressively acquire the background necessary to perform at the full performance level of GS-11.

Promotion is at the discretion of the supervisor and is contingent upon satisfactory performance, availability of higher-level work, and availability of funds.

Promotion is not guaranteed and no promise of promotion is implied. Work Schedule: Monday - Friday, 8am - 430pm Telework: This position may be authorized for telework.

Duty Location Status: Will work from a VA owned or leased space Position Description/PD#: Budget Analyst/PD46968A and PD46969A Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not Required Physical Demands: The work is primarily sedentary.

The position uses a computer and standard office equipment to complete tasks.

Work may also require walking and standing in conjunction with travel to and attendance at meetings and conferences away from the work site. On occasion, the position may carry light items.

Major Duties: Serves as an expert on research-related budgetary policies, precedents, goals, objectives, regulations, and guidelines.

Provides administrative support to meet the strategic planning goals of Research and Development (R&D), including purchasing/procurement and contract preparation and management.

Provides procedural and regulatory guidance concerning availability of or limitations on the use of funds.

Assembles historical data on cost trends, and forecasts, allocates and tracks fiscal expenditures and human resources demand.

Based on a variety of information, the position prepares estimates for projected operating budget(s), prepares justifications for the estimates, consolidates estimates, and prepares justification for the consolidated budget.

Provides broad administrative support to the ACOS, AO, and PIs on research study expenditures, budget, funds, and reports.

Provides direct support to research investigators in: developing budgets, procuring supplies, equipment and services; submitting modification requests; and managing and executing budgets.

Maintains cost accounting ledgers for current and prior year appropriations assigned to Research.

Performs financial audits of accounts and financial records to certify or attest that financial statements fairly represent the financial position of R&D.

Monitors contracts and submits timely extensions; approves option years; follows up with VACO contracting group and sends status updates to stakeholders.

Other administrative duties in support of the Research department as assigned by the Administrative Officer or ACOS.