Supervisory Budget Analyst

Full Job Description

This position is located within the Research Service at VA Palo Alto Health Care System (VAPAHCS).

Annual research funding expenditures exceeds $60 million, with direct VA support in the range of $30 million and the balance administered by the Palo Alto Veterans Institute for Research (PAVIR).

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/19/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

Provide a copy of your last or most recent SF-50, "Notification of Personnel Action" to indicate your current federal status.

You must also submit additional SF-50(s) to clearly demonstrate one year time-in-grade as required in the announcement.

If the most recent SF-50 has an effective within the past year, it may not clearly demonstrate that you possess one year time-in-grade.

In this instance, you must provide an additional SF-50 that clearly demonstrates one year time-in-grade.

Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

AND You may qualify based on your experience as described below.

Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade (GS-11) in the normal line of progression for the occupation in the organization.

Specialized experience is defined as work involving: (1) Formulation, justification and execution of program budgets; (2) Preparation of quarterly and annual reports; (3) Forecasting, analyzing and estimating budget needs; (4) Monitoring and reporting on expenditure of funds; (5) Grant administration and regulatory oversight; and (6) Leadership and/or supervision of program staff.

Preferred Experience: Experience working within a large research program at a medical center or research facility.

You will be rated on the following Competencies for this position: Control of Funds Budget Administration Technical Competence Managing Human Resources AND Additional Assessment Requirements: Executive Order (EO) 14170, Reforming the Federal Hiring Process and Restoring Merit to Government Service ("Restoring Merit"), and the Chance to Compete Act of 2024, require agencies to "incorporate skills-based and competency-based technical assessments" into the Federal hiring process.

To ensure that Federal jobs are filled based on merit and competence.

Every hiring process across the competitive service, or any process otherwise subject to competitive hiring, must include at least one technical or alternative assessment before issuance of the certificate.

This announcement requires the submission of an Accomplishment Record Assessment, which measures knowledge, skills, abilities, or competencies.

Per Office of Personnel Management General Schedule Qualification Policies, federal employees are assumed to have gained experience by performing duties and responsibilities appropriate for their official series and grade level as described in their position description.

Experience that would not normally be part of the employee's position is creditable when documented by satisfactory evidence (e.g., a memorandum from the manager, human resources director, or official documentation such as SF-52, SF-50 documenting an official detail/assignments, or other comparable documentation).

The documentation must indicate whether the employee performed the duties full time or, if part-time, the percentage of times the employee performed the additional duties.

To receive credit for experience in your resume that is not within the official series and grade level of your position, you must provide official documentation of such experience as indicated above.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week.

Part-time experience will be credited on the basis of time actually spent in appropriate activities.

Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

For more information on these qualification standards, please visit OPM's web site at http://www.opm.gov/qualifications/standards/indexes/alph-ndx.asp. Major Duties:

This is a non bargaining unit position. Areas of Consideration: 1st - VA Agency Employees 2nd - All other Status candidates.

VA offers a comprehensive total rewards package: VA Total Rewards Work Schedule: Monday-Friday, 8:00am -4:30pm Compressed/Flexible Schedule: Available Telework: Ad Hoc Telework Only Duty Location Status: Will work from a VA owned or leased space Position Description Title/PD#: Supervisory Budget Analyst/ PD026610 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not Required Physical Demands: The work is mostly performed in an office setting with no special physical demands; although, some slight physical effort may be required.

Major Duties: The incumbent is responsible for assisting in financial and personnel management, advising on the hiring of research personnel, post and pre-award grant management, budget analysis and reporting, and oversight and execution of research fund transactions.

Functions as budget/financial data analyst, post award grant manager, and supervisor of research personnel of the Research Service for the Veterans Affairs Palo Alto Health Care System (VAPAHCS).

Assist the Administrative Officer representing VAPAHCS Research Program with budgetary, personnel, and other administrative matters relating to planning, implementation, and conduct of research.

Oversees integration of VA-paid and Without Compensation (WOC) research staff and manages Intergovernmental Personnel Agreements (IPAs).

Coordination and integration of major work assignments, projects or programs. Responsible for performance appraisals and award process.

As a condition of employment for accepting this position, you may be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.

In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Applicants selected for this position may be required to serve a one-year supervisory probationary period.

Failure to successfully complete the supervisory probationary period will result in the employee being reassigned to a position in the agency of no lower grade and pay than the one the employee left to accept the supervisory or managerial position.