ASSOCIATE CLERK III - VITAL RECORDS - County Clerk's Office

Full Job Description

Provides service to Vital Records customers that consist of the issuance and filing of marriage licenses, assumed names, birth records, death records and military discharges (DD214).

Daily duties include scanning, indexing and verifying all death records received and filed. Responsible for the cashiering of all daily transactions.

Tarrant County employees enjoy superior health, retirement, and insurance benefits.
For more information, please click on the link below:
http://www.tarrantcounty.com/en/human-resources/employee-benefits.html

Requirements

Inspects all incoming documents for filing to determine if they meet state and departmental requirements.

Acknowledges applicant signatures with proper identification, and collects fee associated with these filings.Performs searches and produces certified copies for all customer requested documents filed in the Vital Records Department.Handles all cashiering transactions, which include fee collection and credit card transactions via Certified Payments system.

Also must be able to balance daily receipts and prepare daily bank deposits.Handle the issuance, processing and scanning of marriage licenses according to State statutes.Handle the issuance, processing and scanning of assumed names according to State statutes.Handle the issuance, processing and scanning of Military Discharges (DD214) according to State statutes.Maintains entry of information into the Texas Electronic Registrar System (TER) death records and generates birth certificates from a separate state-wide network according to State law.

Assist funeral homes to ensure proper, timely, and accurate filings of death certificates.Answers phones to provide departmental information, explains County website usage, and provides directions to all seven locations.

Performs all other related duties as assigned.

Qualifications NOTE: You must fill out the work history and education sections of application to show you have years of experience/education as required by hiring department or be disqualified.High School Diploma or equivalent.Two (2) full-time years general office work is required.Must be bondable and able to pass a State security clearance.Must possess a valid driver's license.Familiarity with scanning equipment and computer keyboarding.Ability to work face-to-face with customers.Knowledge of TER (Texas Electronic Registrar System), State of Texas Birth Remote System, GRM (Government Records Management), and Certified Payments are helpful.Must maintain confidentiality of all sensitive records.Good communication, interpersonal, and multi-tasking skills.Must be able to work unassisted and make confident decisions.Knowledge of State Vital Records programs preferred.Must have reliable transportation to rotate duties at any of the seven sub-courthouse locations when necessary.

If hired, you must provide proof of educational attainment at new hire processing.Tarrant County will conduct background checks on new hires that will include a criminal background check related to convictions and deferred adjudication in the past seven years and may include financial history reports, motor vehicle records, employment records and educational attainment.

A conviction or deferred adjudication is not an automatic bar to employment. Each case is considered individually.

Additional Information While performing the duties of this position, the incumbent is regularly required to bend, carry, hear, keyboard, lift below the waist, lift between waist and shoulder, lift overhead, tolerate noise, reach, perform repetitive tasks, see color, see near, sit, squat, talk, use his/her hands, drive a vehicle, walk, and work alone and with others.