Assistant Recreation Services Coordinator

Full Job Description

We build community trust by delivering exceptional services. Our Core Values of Public Services are Integrity, Leadership, and Respect.

The Library and Recreation Services Department is accepting applications for an Assistant Recreation Services Coordinator, with one current vacancy in Event Permitting and Facilities.

This position supports the preparation and maintenance of City facilities such as the Community Center, City Hall, park facilities.

This position will also include set up and breakdown of conference/event rooms, ensuring conformity to City policy, fostering a clean and welcoming environment for all visitors, and assist with theater rentals by reviewing stage and lighting plans to support safe and efficient operations.

The Assistant Recreation Services Coordinator also serves as an on-site contact who will be supervising events on evenings and weekends, assisting customers, and supporting part-time and contract staff.

Additionally, this position will assist with casual staff scheduling.

The ideal candidate will have experience in theater or performance venue environments and is customer-focused, enjoys hands-on work, and supporting community spaces and programs.

The anticipated schedule for this position will work Tuesday through Saturday with adjusting hours depending on rentals, division events and programs.

The list established from this recruitment may also be used to fill future Assistant Recreation Services Coordinator positions in Event Permitting and Facilities.

Under general supervision from a Recreation Coordinator or Recreation Division professional staff, assist in the planning, organizing, implementing, and marketing of a recreation program and/or community service; provide technical staff assistance; and perform other duties as assigned.

DISTINGUISHING CHARACTERISTICS

The Assistant Recreation Coordinator position may exercise skill and experience in a particular area of recreation programming and may be assigned to: sports, facilities, and aquatics; youth and teens; special populations; or marketing and events.

This classification is distinguished from the higher-level Recreation Services Coordinator I/II in that the Assistant Recreation Coordinator is not responsible for the full scope of the program and program delivery.

Based on the assignment, additional training, certifications and/or licenses may be required.

Click here to view the full Assistant Recreation Services Coordinator job description.

Requirements

(May include, but are not limited to, the following):

• Assist in the planning, organizing, implementing, and evaluating of a community service and/or recreation program.
• Interact with participants, parents, and community members.
• Oversee the use of facilities ensuring participants follow established policies and procedures.
• Prepare community service and recreation publicity related to assigned programs and disseminate approved publicity.
• Communicate effectively, both orally and in writing; prepare reports, maintain files and records related to the program.
• Operate a computer using word processing and business software and other office equipment.
• Determine and implement the appropriate course of action in emergency and/or stressful situations.
• Creatively problem-solve; understand and follow written and oral instructions.
• Establish, maintain, and promote positive and effective working relationships with employees, other agencies, and the public.
• Demonstrate initiative and exercise good judgment in the performance of duties.
• Learn the operation, policy and procedures of the Library and Recreation Services Department.
• Work independently and as a team member; recognize and set priorities and meet deadlines.
• Make contractual recommendations to supervisors.
• Respond to requests for information and program complaints.
• Provide first aid for minor injuries to participants and the public.
• Assist in the training, supervision and evaluation of assigned contract or casual staff.

WORKING CONDITIONS

Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities.

The position also requires grasping, repetitive hand movement and fine coordination in using a computer keyboard.

Additionally, the position requires near and far vision in reading reports and work-related documents and using a computer. Acute hearing is required when providing phone and personal customer service.

The need to lift, drag and push files, paper, books and documents weighing up to 50 pounds is also required. Some duties require incumbents to work outdoors in various weather conditions.

When assigned to aquatics, work is performed in an outdoor aquatics environment.

Must be able to hear noises and distress signals in the aquatic environment, including in the water and anywhere around the zone of responsibility. Remain alert with no lapses of attention.

See and observe all sections of an assigned zone or area of responsibility. Ability to sit for long periods at a time are required, and the ability to hold breath under water when necessary.

Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation.

Qualifications

Education and Experience:

The minimum qualifications for education and experience can be met in the following way:

An Associate's degree or have completed 60 semester or 90 quarter units at an accredited college or university with coursework in recreation/leisure, arts administration, hospitality management, human services, public administration, business administration or a related field; AND

One year of experience in recreation programs or other community-based services with some lead or supervisory experience.

Knowledge of:

• Recreation, aquatics, arts and community services standards, practices and resources.
• Common recreational and social needs of various populations and age groups.
• Principles and practices of program, service and/or facility operations, including the methods and techniques of evaluation and budgeting.
• Basic mathematics.
• Office methods, procedures, software, and equipment.
• Principles of customer service

Ability to:

• Assist in the development and implementation of recreation, aquatics, arts and community services programs, services, and facilities.
• Assist in recruiting, training, and coordinating the work of casual part-time and volunteer staff and program participants.
• Learn policies and regulations related to assigned program area.

Willingness to:

Work irregular hours or shifts, and on nights, weekends, or holidays when needed.

Licenses/Certificates:

Possession and continued maintenance of a valid class C California driver's license or the ability to provide alternative transportation as approved by the appointing authority and a safe driving record.

DESIRABLE QUALIFICATIONS

• Experience in one or more of the following specialty areas: Arts, Customer and Business Services, Special Populations, Seniors and Therapeutics, Sports and Aquatics, and/or Youth and Teen Services.

Additional Information

The final filing date is Monday, March 30, 2026 at 5:00 PM or after receiving 100 qualified and complete applications, whichever is first.

If you are interested in this opportunity, please submit a City of Sunnyvale employment application and responses to the supplemental questions to the Department of Human Resources (postmarks or faxes are not accepted).

Candidates are asked to fully describe any training, education, experience, or skills relevant to this position.

Electronic applications may be submitted on-line through the City's employment page at Sunnyvale.ca.gov and click on JOBS. Late or incomplete applications will not be accepted.

EXAM PROCESS

Applications will be competitively screened based on the minimum qualifications of this position.

Based upon a review of the application materials, the most qualified candidates will be invited to participate in the examination process, which may consist of an oral examination scheduled for Thursday, April 16, 2026 (Note: The examination process may be changed as deemed necessary by the Director of Human Resources).

SELECTION PROCESS

Those candidates that receive a passing score on the examination will be placed on an eligibility list for up to one year, in accordance with the City's Civil Service Rules and Administrative Policies.

Top candidates on the eligibility list will be invited to participate in a selection interview with the department tentatively scheduled for the week of April 27, 2026.

Selection interviews will take place in-person, please plan accordingly.

Any candidate selected by the hiring department will be required to successfully complete a pre-employment process, which may consist of a comprehensive background investigation, as well as medical exam(s) administered by a City-selected physician(s) before hire.

Prior to starting work, all newly-hired employees will be fingerprinted to check conviction history.

A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose conviction history will result in refusal of employment or termination.

INFORMATION ABOUT PROOF OF EDUCATION

Any successful candidate selected by the hiring department will be required to submit proof of education (i.e., original copy of the diploma or college/university transcripts).

Any successful candidate selected by the hiring department will be required to submit proof of education (i.e., copy of the diploma or college/university transcripts).

An applicant with a college degree obtained outside the United States must have education records evaluated by a credential evaluation service at the candidate’s expense.

Candidates may utilize any third-party agency for the evaluation.

If you search ‘education equivalency verification’ or similar online, you will obtain results for agencies that provide this evaluation service.

A conditional job offer cannot be made until the education has been evaluated and submitted to the Department of Human Resources.

ADDITIONAL INFORMATION

Summary of Sunnyvale's Employees Association SEA

Notice of CFRA (California Family Rights Act) Rights and Obligations

For assistance on how to fill out your job application, watch the following video:

• How to Apply for a City of Sunnyvale Job - YouTube (5:13)

The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract.

The City of Sunnyvale is an equal opportunity employer.

Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status, or any other consideration made unlawful under any federal, state, or local laws.

The City of Sunnyvale is committed to offering reasonable accommodations to job applicants with disabilities.

If you need assistance or an accommodation due to a disability, please contact us at (408) 730-7490 or recruitments@sunnyvale.ca.gov.