Assistant Construction Contracts Specialist

Full Job Description

The City of Seattle is seeking an Assistant Construction Contracts Specialist (Assistant Capital Projects Coordinator). The position helps with advertising, bidding, executing, paying and closing out City construction contracts.

If you are an inquisitive and collaborative professional with a background in contracts, construction, purchasing or a related area and want to serve the community, this job might be for you!

In this role you will have the opportunity to learn and grow while supporting fair and efficient public works construction bidding and contracting processes.

ABOUT US

Finance and Administrative Services (FAS) is often the public's first interaction with the City of Seattle, operating as a customer-focused front door that assists with everything from paying utilities or reporting a pothole to requesting public information or even adopting a new pet.

The Purchasing and Contracting Division manages bids, public works and contracting needs. The division also supports the City's race and social justice initiative by expanding contracting equity for women- and minority-owned businesses and supporting labor equity on City construction projects.

As public servants, we recognize that care is integral to our work— care for each other, care for providing the best customer service possible to our residents, care for advancing equity within our communities, and care for responsibly managing the assets and public funds entrusted to us.

The 500-plus employees of FAS span across 10 divisions and work behind-the-scenes providing critical functions, like managing 120 City facilities—including police and fire stations—overseeing the City's neighborhood customer service centers and Customer Service Bureau and making sure minority-owned businesses can equitably compete for City contracts.

No matter the need, FAS is here—at your service.

Requirements

• Help manage advertising and execute construction contracts.
• Approve public works invoice payments by checking contract details and compliance.
• Handle construction contracting using the City’s financial and procurement systems.
• Review close-out documents before completing processes with stakeholders.
• Verify submitted construction contract documents, including bonds and insurance.
• Support capital departments, contractors, and subcontractors with contract administration.
• Gather data regularly and create reports on City construction contracts.
• Oversee the receipt, filing, and archiving of original construction contracts.
• Know state and City of Seattle codes, regulations, and policies for public works contracting.

Qualifications

Minimum Qualifications:

• Two years of contract, project, construction or related experience AND a bachelor’s degree in architecture, engineering, building construction, business administration, public administration or related field; OR
• Four years of contract, project, construction or related experience; OR
• A combination of education and/or experience that fulfills the minimum requirements.

The most successful candidates will bring:

• Experience in public purchasing or public works processes, like advertisement, bidding, award, bonding, insurance, payments, and prevailing wages.
• Experience in checking payments or compliance on public contracts.
• Experience with financial data systems (e.g., PeopleSoft), contract management systems (e.g., MasterWorks, Unifier), and procurement management systems.
• Knowledge of standard construction industry operations and practices.
• Experience thriving in a fast-paced, customer service environment.

• Exceptional written and verbal communication skills, with a proven ability to effectively interact with both technical and non-technical stakeholders, provide technical assistance to team members, and build/sustain strong relationships with peers and customers.
• An interest and curiosity in learning laws, policies and procedures around public works projects.
• The ability to build partnerships and work collaboratively with others to meet shared objectives.

Work Environment
This position requires a minimum of three days per week of onsite work. Alternative Work Arrangements and hybrid telework schedules for work conducted in a normal office environment may be considered and will be based on operational needs and consistency with City policies.

Additional Information

This position is classified as an Assistant Capital Projects Coordinator. It is Civil Service represented, FLSA non-exempt and is eligible for overtime. The full range for this step-progression position is $52.04 - $60.59 per hour.

Application Process
Applications are reviewed after the posting closes. You must submit the following items to be considered for this position no later than 4:00pm Pacific Time on the scheduled closed date.

1. Completed NEOGOV online application.
2. Cover letter describing how your skills and experience align with the stated job responsibilities and qualifications.
3. Current resume indicating relevant experience, knowledge, skills, and education.

Your application may be rejected as incomplete if you do not include the relevant information in the application. Cover letters and/or resumes are not accepted in lieu of a completed application.

Applications and/or Supplemental Questionnaires that state “see my resume” or “see my personnel file” are considered incomplete and will not be accepted.

PLEASE NOTE: This job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Why work at the City of Seattle?The City of Seattle recognizes every City employee must play a role in ending institutional and structural racism.

Our culture is the result of our behavior, our personal commitments, and the ways that we courageously share our perspectives and encourage others to do the same.

To cultivate an antiracist culture, we seek employees who will engage in the Race and Social Justice Initiative by working to dismantle racist policies and procedures, unlearn the way things have always been done, and provide equitable processes and services.

The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents.

More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits/employees-and-covered-family-members/most-employees-plans

Who May Apply: The City of Seattle values diverse perspectives and life experiences.

Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, medical condition, or pregnancy.

The City of Seattle encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ, people with disabilities, veterans, and those with diverse life experiences.

If you have questions regarding this bulletin or employment at Finance and Administrative Services, please send an email to Chantelle.Aguilar@seattle.gov FAS promotes diversity and inclusion in employment.

If accommodations are needed during the selection process, please contact us.

CANDIDATE NOTIFICATION:

Many important notifications including interview or test invitations, result notices, and status updates will be sent electronically to the email address provided on the application.

It is important that you provide a valid email address.

Please add Chantelle.Aguilar@seattle.gov to your email address book and to the list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail.

Candidates can also check for notifications by logging into governmentjobs.com and viewing their profile inbox, which saves a copy of all emailed notices.

It is the applicant's responsibility to take the above steps to view correspondence.