Assistant Clerk LTNP (Multiple Vacancies) Anchorage Archives & Central Services

Full Job Description

Under general supervision, the incumbent will be responsible for the archival preservation of all permanent documents of the ACS. The position requires training and knowledge of court documents as well as indexing and digital retrieval processes. This position requires lifting boxes weighing up to 35 pounds on a regular basis with or without reasonable accommodation.

Regular job duties will include the following:

This position receives and inventories boxes of case files from statewide court locations by court location and case type, and prepares documents for scanning by identifying permanent and non-permanent records, removing fasteners, repairing damaged pages, and creating target sheets.

The incumbent operates computers and scanning equipment to index and digitize case files and audio media, producing high-quality digital records that meet industry standards.

Responsibilities also include conducting box audits as a quality control measure, evaluating confidential records for final disposition and destruction, and producing audio duplicates upon request.

The position maintains production logs and reports to track work output and time, performs other clerical duties as assigned, and works in a high-volume production environment that requires significant time preparing files for archiving, adherence to production schedules, and a strong attention to detail.

Exceptional Benefits for Full-Time Employees

We offer a competitive benefits package that includes 12 paid holidays, medical, dental, and optional vision coverage, and employer-paid life insurance.

Employees are enrolled in the Public Employees Retirement System (PERS) and the Alaska Supplemental Annuity Plan (SBS) in lieu of contributions to Social Security, with access to the Alaska Deferred Compensation Plan.

Personal leave is accrued for vacation, illness, or personal needs.

Enjoy peace of mind and long-term security while serving your community.

See http://doa.alaska.gov/drb/index.html for additional information.

The Work Hours
Full-time court employees are currently scheduled to work 37.5 hours per week. The work hours for this position are Monday – Friday, 8:00 a.m. to 4:30 p.m. with a one-hour lunch break.

IMPORTANT: Please attach a keyboarding test showing a net speed of 40 WPM. Failure to submit a keyboarding test may disqualify you from consideration for an interview.

Requirements

A high school diploma or General Education Development (GED) certificate AND six months of general clerical or customer service work experience AND the ability to keyboard at least 40 words per minute (net).

Substitution:
Additional qualifying work experience may be substituted for the required education on a year-for-year basis.

A bachelor’s degree may substitute for the required six months of general clerical or customer service work experience; or completion of an appropriate vocational training course of study such as business college may be substituted for the required six months of general clerical or customer service work experience on a month-for-month basis.

Qualifications

This applies to your application submission.

Documents to be Attached to the Application (REQUIRED):

• Keyboarding certification dated within one year showing a net speed of 40 WPM is required.
• Post-secondary transcripts, if using education to meet minimum qualifications.
• Copies of your most recent (2) performance evaluations, if available.
• A list of three (3) professional references who have had supervisory authority over you along with their daytime contact phone numbers and email addresses.

KEYBOARDING CERTIFICATION REQUIRED

Attach a recent keyboarding certification (dated within one year) to your application that verifies your keyboarding speed of 40 wpm or higher (net).

Online keyboarding tests (often at no cost) are accepted with a valid website address noted on the document. Acceptable websites include: www.ratatype.com and www.typingtest.com.

In addition, keyboarding tests are given at any Alaska Job Center location. A list of locations is available at: http://www.jobs.state.ak.us/offices.

LEGAL EMPLOYMENTThe State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States.

It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The Alaska Court System does not sponsor visas.

WORK EXPERIENCEIf using work experience not already documented in your application, provide the employer’s name, your job title, dates of employment and whether full or part-time.

Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met.

If they are not, the applicant will not advance to the interview and selection phase of the recruitment.

EDUCATIONIf post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application.

If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field.

Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications for the position and are required with each application.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATIONEducation completed in foreign colleges or universities may be used to meet the minimum qualifications listed above.

If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S.

education programs; or an accredited U.S.

post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution.

It is your responsibility to provide such evidence when applying.

SELECTION PROCEDUREApplicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants.

If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment.

If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you.

Qualified applications will be forwarded to the hiring supervisor.

MULTIPLE VACANCIES NOTICEThis recruitment may be used for more than one (1) vacancy.

The applicant pool acquired during this recruitment may be used for future vacancies for up to sixty (60) days after this recruitment closes.

Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

NEPOTISM REVIEWTo avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.BACKGROUND CHECKA background check will be conducted prior to an employment offer being made.

Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions.

If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information.

Additional Information

Contact Title: Recruitment
E-Mail: recruitment@akcourts.gov

Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501
Phone Number: (907) 264-8242