Assistant Activity Director and Volunteer Services Coordinator Hiring Blitz Bruce McCandless VCLC

Full Job Description

Please note: This recruitment may be used to fill multiple vacancies.

Step 2: All individuals who pass the minimum qualifications will complete an interview with the hiring manager.

Step 3: The top-qualifying candidates selected to be hired will receive an offer. If offered, please be prepared to provide contact information for three (3) reference checks. Offers are contingent upon successful completion of reference checks, background and drug screen.

Step 4: Candidates selected for hire will have to complete a full background check that includes fingerprinting and a drug screen.

Requirements

Additionally, as a Assistant Activity Director and Volunteer Services Coordinator, you can expect to:

Responsible for recruiting group and individual volunteers through community networking, advertisements and interpersonal contact.

Responsible for obtaining and maintaining accurate volunteer records including application, background clearance, training, donations and volunteer hours.

Repsonsible for developing and updating the training content, scheduling and performing training for new volunteers and annually therafter.

Responsible for submitting monthly volunteer reports to the Division including accomplishments, hours, recognition events and other highlights.

Responsible for coordinating volunteer assistance, events with individuals and groups.

Responsible for communication with other departments to ensure coordination of services such as supplies, food and resident participation are optimal.

Responsible for sending weekly or monthly letters of thanks to volunteers.

Coordinates and serves as the event planner for the annual volunteer banquet including invitations, decorations, venue, food, certificates and tracking of volunteer services/hours for the event.

Develops and/or modifies volunteer job descriptions and works with volunteers to appropriately match their interests with volunteer positions in our home.

Assists the Activity Director in reviewing, revising or developing policies and procedures related to volunteers.

Serves as communication liaison between the facility and volunteers for all programs, events, training requirements, and policies.

Develop, plan and lead stimulating activities to residents as determined through resident preference, ability, and interest.

Responsible for carrying out individual activity treatment programs, MDS and care plans, coordination of resident council and advisory council, special events, holidays and decorating the facility.

Responsible for preparing in advance of the activity or event, setting up necessary supplies, communicating to residents the activity if about to begin, assisting residents to/from the activity, provides encouragement to residents throughout the activity, maintains positive atmosphere to enhance participation.

Provides activities of daily living (ADL) care during activities or as needed including but not limited to transferring residents, assistance with feeding, personal care, toileting, grooming, changing clothing, answering call-lights, and other duties as assigned.

Provide and maintain activity adaptive equipment. Conduct 1:1 programming as determined through assessment. Includes research, networking with other therapies, agencies, and suppliers.

Assist with purchase or rental equipment, supplies and materials needed for activities under the direction of the Activity Director.

Responsible for driving various facility vehicles for the purpose of taking residents to scheduled outings such as luncheons, movies, fishing, tours, Cripple Creek, etc.

Provides back-up transportation for medical purposes including hospital transfers or appointments

Responsible for performing admission, quarterly, change of condition and annual assessments to identify resident preferences for daily activities, outings, spiritual needs, physical and emotional needs, musical, outdoor, gardening, family and social, reading and any other areas of interest.

Incorporates resident preferences, goals and problems into the MDS and care plan.

Maintains daily documentation for the activity department through resident records, progress notes, one-to-one sheets, participation records and behavior charting.

Responsible for maintaining minutes of Resident Council meetings monthly and community meetings. Ensures that all activity department, facility and division policies are maintained.

Utilizes data through Abaqis or similar system to review resident satisfaction and assist with plans of correction as necessary.

Assist with providing training and guidance to activity staff regarding policies, forms, changes in practice and activity regulations

In the absence of the Activity Director or as delegated by the Activity Director, manages the schedule, leave requests and time adjustments for activity staff, coordinates daily assignments (as a back-up to the Activity Director).

Under the supervision of the Activity Director, manages department budget including spend down sheets and invoices, and provides feedback utilizing performance documents to the Activity Director for activity staff.

Under the supervision of the Activity Director provides training to new staff and annually during annual review.

Under the supervision of the Activity Director, provides counseling regarding employee performance including verbal and written communication.

Perform other duties as assigned by the charge nurse or other supervisor as assigned

Qualifications

Special Qualifications: Requires Colorado C.N.A. License for direct care, two years long term care experience, and a valid State of Colorado driver’s license.

Minimum Qualifications:

Experience Only:

• Two (2) years of relevant experience in a long-term care setting supporting recreational activities

OR

Education and Experience:

• A combination of related education and/or relevant experience in an occupation related to the work assigned to this position equal to two (2) years.

Conditions of Employment:

• CDHS employees (all Direct contact with vulnerable persons):
  CBI name check and fingerprint check, ICON Colorado court database, Medicare fraud database, Reference Checks, Professional License verification (licensure requirements), Drug Screen, PREA (Division of Youth Services),Trails check (direct contact with children), CAPS (direct contact with adults – Mental Health Institutes, Regional Centers, Veterans Community Living Centers)

• This position requires State of Colorado residency at the time of application (unless otherwise identified in the posting), and residency within the state throughout the duration of employment in this position

• Must pass TB test

• Motor Vehicle Check , if the employee will drive a state-owned vehicle, either in an on-going capacity while performing their normal day-to-day job duties OR on occasion for training/meetings/client visits/etc.

• Must possess a valid, non-restricted Colorado Driver’s License or an non-restricted U.S. Driver's License for positions within 30 miles of the CO state border

• Out-of-State Driver’s License holders must obtain a valid, non-restricted Colorado Driver’s License within 30 days of employment start date

• Essential Services Designation – Required to report without delay or interruption to provide essential or emergency
  services to ensure health, safety, and welfare

• Shift Work: Must be able to work shifts to meet activity needs 7 days/week days and evenings (ie: 8am-4:30pm; 10am-6:30pm; 12:30pm-9:00pm)
• On-call Status: On call as needed
• Travel: To transport residents driving a State Vehicle
• Former State employees who were disciplinarily terminated or resigned in lieu of termination must:

  1. Disclose that information on the application.

  2. Explain why the prior termination or resignation should not disqualify you from the current position.

  3. Provide your employee number from your prior State employment. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS.

CDHS Selection Process Explanation

Employment history is calculated on a full-time basis (40/hrs per week). Part-time employment is calculated on a prorated basis to determine qualifications.

Be sure your application specifically addresses your qualifications, experience, work products, and accomplishments as they relate to the position and minimum requirements.

• Preferred Qualifications & Competencies:

  • Relevant years of state service experience.

Minimum Qualification Screening Process

A Human Resources Analyst will review the work experience/job duties sections of the online job application to determine whether your experience meets the minimum qualifications for the position.

You must complete the official State of Colorado online application. Cover letters and resumes WILL NOT be reviewed during the minimum qualifications screening process.

You must specifically document your work experience and qualifications. Do not use "see resume" or "see attached."

You must meet the minimum qualifications to continue in the selection process. Part-time work experience will be prorated.

Comparative Analysis Process – Structured Application Review.
After minimum qualification screening, the comparative analysis process will involve a review and rating of all the information you submit. Your Work

Experience/Job Duties

Document your work experience/job duties to the extent to which you possess the skills, education, experience, minimum qualifications, and preferred qualifications.

If listed, answer all supplemental questions as your answers to these questions will be evaluated during this phase. Provide at least 4-8 sentences for each supplemental question.

Supplemental Questions

Answer the supplemental questions completely and thoughtfully. We will rate your answers based on the content of your response and your writing skills (spelling, grammar, and clarity of your writing).

Appeal Rights

You may file an appeal with the State Personnel Board or request a review by the State Personnel Director if your application is eliminated. You will find the appeals process, the official appeal form, and how to deliver it on the State Personnel Board website.

• You or your representative must sign and submit the official appeal form for review.

• You can find the official appeal form here.

• You must be deliver the official appeal form to the State Personnel Board:

  • By email (dpa_state.personnelboard@state.co.us), or

  • Postmarked in US Mail to(1525 Sherman Street, 4th Floor, Denver CO 80203, or

  • Hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or

  • Faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

Contact the State Personnel Board for assistance:

• At (303) 866-3300, or

• Refer to the Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, within the Rules webpage.

Additional Information

How to apply to the State of Colorado(Youtube Video, Runtime 3:59, Closed Captions Available)

• The Assessment Process

• For additional recruiting questions, please contact melissa.hamilton@state.co.us

About Us & Benefits

If your goal is to build a career that makes a difference, join the dedicated people of the Colorado Department of Human Services (CDHS).

Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado.

Each of us is committed to contributing to a safe and accessible CDHS. In addition to a great location and rewarding and meaningful work, we offer:

• Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401(k) and 457 plans

• Medical and dental health plans

• Employer supplemented Health Savings Account

• Paid life insurance

• Short- and long-term disability coverage

• 11 paid holidays per year plus vacation and sick leave

• State of Colorado Employee BenefitHub Resource Center

• Employee Wellness program

• Excellent work-life programs, such as flexible schedules, training and more

• Remote work arrangements for eligible positions

• *Some positions may qualify for the Public Service Loan Forgiveness Program.

Our Values

We believe in a people-first approach: We prioritize the needs, well-being, and dignity of the individuals, families and communities we serve.

We commit to respect, fairness and access in every decision, policy and interaction. We engage client voices and experiences in the development and implementation of the services we provide.

Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.

We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.

Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.

We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.

Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.

ADA Accommodations

CDHS is committed to a Colorado for ALL qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment.

This includes completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or performing essential job functions where the requested accommodation does not impose an undue hardship.

If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to cdhs_ada@state.co.us.

EEO Statement

The State of Colorado is an equal opportunity employer

We are committed to increasing a “Colorado for ALL" of our staff and providing culturally responsive programs and services.

Therefore, we encourage responses from people of all backgrounds and abilities.

The State of Colorado believes that a “Colorado for ALL” drives our success, and we encourage candidates from all identities, backgrounds, and abilities to apply.

The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them.

Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Additional Support For Your Application

Toll Free Applicant Technical Support

If you experience technical difficulty with the NEOGOV system (e.g.

uploading or attaching documents to your online application) call NEOGOV technical support at 855-524-5627 Mon-Fri between 6 am and 6 pm (Pacific Time).

Helpful hints: if you are having difficulty uploading or attaching documents to your application 1) ensure your documents are PDF or Microsoft Word files and 2) close the document before you attempt to upload (attach) it.