ASSET MANAGEMENT COORDINATOR Grade 16

Full Job Description

UNCLASSIFIED POSITION IN THE DEPARTMENT OF REAL ESTATE AND ASSET MANAGEMENT (DREAM)

Please refrain from attaching personal and identifiable information: Driver’s License, Photo on Resumes, DD214, Vaccination cards, etc.

Minimum Qualifications: High School Diploma or GED required, supplemented by vocational or technical training in inventory management or a related field; supplemented by three years of experience in purchasing or logistics and at least one year lead or supervisory experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

.Resumes are welcomed without personal and identifiable information.

Specific License or Certification Required: A valid Georgia driver's license may be required.

Specific Knowledge, Skills, or Abilities: Must be able to demonstrate proficiency in performance of the essential functions and learn, comprehend, and apply all county or departmental policies, practices, and procedures necessary to function effectively in the position.Examination:The examination will consist of a review of education and experience, accomplished by analysis of the application.

Application must document that the applicant possesses the minimum knowledge, skills, education and experience as listed to be rated as eligible.

If selected, an official, accredited college transcript is required, at time of employment, for all degrees/course work used to qualify for this position.ALL APPLICATIONS MUST BE COMPLETED IN FULL BEFORE THEY ARE SUBMITTED.

PLEASE REVIEW ALL APPLICATIONS FOR ACCURACY AND MAKE ALL CORRECTIONS BEFORE SUBMITTAL BECAUSE ERRORS CAN RESULT IN NOT MEETING THE MINIMUM QUALIFICATIONS.

ADDITIONAL INFORMATION WILL NOT BE ACCEPTED AFTER APPLICATIONS ARE RECEIVED BY THE DEPARTMENT OF HUMAN RESOURCES MANAGEMENT.

Requirements

Purpose of Classification:

The Asset Management Coordinator is responsible for overseeing and coordinating the County’s fixed and personal assets, ensuring compliance with asset management policies and procedures.

This role serves as a departmental lead for asset tracking and provides analytical and administrative support.

The position also includes responsibilities for coordinating the County’s parking program and administering countywide contracts.

Essential Functions:

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Overseeing and tracking the life cycle of all the county’s Fixed Class Assets and the county’s personal assets within each department using a web-based Asset Management software in accordance with county policies and procedures; assigning asset inventory numbers to each item that meets the value threshold, with minimum supervision.

Provides training, support, reference materials, and refresher training when necessary to departmental asset liaisons to carry out asset management tasks; assigns and removes departmental liaisons user access and security level for their assigned department; provides customer assistance as it relates to discarding unwanted items; provides administrative support such as; completing forms, filing, schedules audit meetings, and the production of a variety of asset reports.

Assist with managing the County’s employee parking program, including permit issuance, enforcement coordination, and vendor liaison. Monitor parking assignment and recommend improvements. Coordinate with department liaisons to ensure safe and efficient operations.

Assist in the development, execution, and monitoring of contracts related to countywide vending, mail services, postage services, and parking services. Track contract deliverables, renewal dates, and vendor compliance. Maintain contract documentation and support procurement processes.

Confers with supervisor to obtain direction regarding work assignments and priorities; organizes tasks in order to complete assigned work; monitors status of work in progress and inspects completed work; confers with co-workers, assists with complex/problem situations, and provides technical expertise; assists with training and instructing co-workers regarding operational procedures and proper use of equipment and software.

Serve as liaison between the assigned department and other departments/divisions ,staff members, County officials ,the public, community leaders, outside agencies, or other individuals or organizations for the distribution and receipt of routine information; interacts with various officials and dignitaries involving sensitive client relations; conveys information among division/department personnel; circulates documentation to appropriate departments.

Processes purchasing documentation: reviews purchase requisitions and verifies availability of budgeted funds; prepares purchase orders and forwards data to appropriate departments; obtains competitive price quotes; orders materials under blanket purchase orders; reviews invoices, purchase orders ,o rother documents for accuracy; researches discrepancies, assigns proper accounting/budgetary codes ,obtains proper signatures, and forwards for payment; maintains files and records.

Performs customer service functions in person, by telephone, and by mail: provides information/assistance regarding department/division services, procedures, fees, or other issues; responds to routine questions or complaints, and researches problems/complaints and initiates problem resolution.

Coordinates arrangements for various meetings; notifies participants of scheduled meetings; prepares meeting notices, agendas, and meeting packets; coordinates room reservations, setup, refreshments, and equipment required for meetings; attends meetings; records and/or transcribes meeting minutes; distributes documentation; maintains records.

Processes a variety of documentation associated with department operations within designated timeframes and per established procedures; receives, reviews, records, types, and/or distributes documentation; enters data into computer systems; logs, tracks, or maintains records regarding various department programs; compiles data for further processing or for use in preparation of department reports; files, maintains, and stores hardcopy records.

Maintains file system of various files/records for the department, prepares files, organizes documentation, and files documents in designated order; retrieves/replaces files; scans records into computer; shreds/destroys confidential or obsolete documents; conducts records maintenance activities in compliance with guidelines governing record retention.

Maintains telephone lists, directories, operating manuals, procedures, and other reference materials. Conducts research of department files, database records, hardcopy materials. Internet sites ,or other sources as needed.

Monitors inventory of department supplies and forms: ensures availability of adequate materials to conduct work activities; initiates requests/orders for new or replacement supplies.

Operates a personal computer, scanner, telephone, shredder, general office equipment, or other equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database, presentation, graphics, desktop publishing, e-mail, Internet, or other computer programs; provides training and/or technical support for other database users; troubleshoots system problems and performs basic maintenance of database issues and general office equipment.

Communicates with supervisor, employees, volunteers, other departments, County officials, other municipalities ,government agencies, attorneys, engineers, contractors, vendors, sales representatives, customers, the public, community organizations, outside agencies, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.

Additional Functions:

Performs other related duties as required.

Qualifications

Performance Aptitudes:

Data Utilization: Requires the ability to evaluate, audit, deduce, and/or assess data using established criteria. Includes exercising discretion in determining actual or probable consequences and in referencing such evaluation to identify and select alternatives.

Human Interaction: Requires the ability to act as lead person or crew leader, providing guidance to a work unit, coordinating activities, and reviewing work of the unit.

Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.

Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.

Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication and division; ability to calculate decimals and percentages; may include ability to perform mathematical operations with fractions; may include ability to compute discount, interest, and ratios; may include ability to calculate surface areas, volumes, weights, and measures.

Functional Reasoning: Requires the ability to apply principles of influence systems, such as motivation, incentive, and leadership, and to exercise independent judgment to apply facts and principles for developing approaches and techniques to resolve problems.

Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable or verifiable.

Additional Information

It is the policy of Fulton County that there will be equal opportunity for every citizen, employee and applicant, based upon merit without regard to race, color, religion, national origin, gender, age, genetics, disability or sexual orientation.