Archivist 2

Full Job Description

Are you passionate about preserving history and ensuring long-term access to important records? We are looking for a detail-oriented, organized, and inquisitive professional to join the Bureau of the Pennsylvania State Archives, Records Division as an Archivist 2. In this role, you will be supporting operations by promoting compliance with all applicable state laws and directives relating to the creation, retention, destruction, and preservation of government records. Apply today to help with our mission to discover, protect, and share Pennsylvania’s past, inspiring others to value and use our history in meaningful ways!

Requirements

As an Archivist 2, your work will be dedicated to identifying important historical paper and digital records and helping transfer them to the State Archives to preserve the state's heritage.

Work involves assisting state and local government offices with records management and archival functions.

You will be responsible for inventorying, appraising, transferring, and accessioning historical government records; advising and consulting with state and local officials on records retention, storage, and preservation matters; and making recommendations relating to the management and disposition of public records.

You will also have the opportunity to:

• Appraise records in all formats created by state government to identify those having historical value, facilitate their transfer to the State Archives, and accession them into the State Archives collections by providing information necessary to ensure adequate processing and appropriate public access to the records
• Assists with the Digital Archives and Digital Records Center (DADRC) program by reviewing, accessioning, and ingesting digital records for long term and permanent preservation
• Answer records management questions and provide training for government staff, elected officials, and state-wide associations
• Inspect and consult with state, county, and local offices on their record keeping practices
• Review and approve updates to record retention and disposal schedules

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch. Occasional work on Saturday may be required.

Telework: You may have the opportunity to work from home (telework) part-time, up to 2 days per week, after 6 months of employment.

In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania.

If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time.

Additional details may be provided during the interview.

• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Qualifications

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as an Archivist 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Two years of professional experience at a formally established archival program performing appraisal and disposition, arrangement and description, or reference services work; or
• One year of professional experience at a formally established archival program performing appraisal and disposition, arrangement and description, or reference services work and a master’s degree in archival science, history, library information science, or information science that includes six graduate credits in archival science; or
• One year of professional experience at a formally established archival program performing appraisal and disposition, arrangement and description, or reference services work and a master’s degree in archival science, history, library information science, or information science that includes three graduate credits in archival science and completion of either the Society of American Archivists’ (SAA) Arrangement and Description Certificate or the SAA Digital Archives Specialist Certificate; or
• One year of professional experience at a formally established archival program performing appraisal and disposition, arrangement and description, or reference services work and a master’s degree in archival science, history, library information science, or information science and completion of both the SAA Arrangement and Description Certificate and the SAA Digital Archives Specialist Certificate.

Other Requirements:

• PA residency requirement is currently waived for this title.
• You must be able to perform essential job functions.

How to Apply:

Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position.

Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.

Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce.

The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania.

The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law.

All diverse candidates are encouraged to apply.

Additional Information

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.