Archives Associate

Full Job Description

The Archives Associate is a Civil Service position located in the Nashville Public Library. The incumbent performs paraprofessional and clerical work involved in day-to-day operations of a public library in the archives division, and is also responsible for related duties as required.

A city with a great library is a great city, and that’s very true for Nashville.

With nearly three million visits per year — and a collection of almost two million items — Nashville Public Library (NPL) is Music City’s gateway to lifelong learning, growth, and community connection.

Our one-of-a-kind Civil Rights Room and Votes for Women Room bring visitors together to explore the history of civil rights and plot a course for our shared future.

Our lauded Wishing Chair Productions puppet shows and story times delight audiences of all ages with stories that make them laugh, love, and grow.

Meanwhile, initiatives like Studio NPL, Bringing Books to Life, Seed Exchange, Be Well at NPL, and Digital Inclusion connect Nashvillians with resources from across our 21-location system to learn new skills, enrich their quality of life, and forge long-lasting friendships.

If you have a passion for helping people, love books and learning, and desire to be part of a team that does transformative work every day, then NPL just might be the place for you.

Requirements

• Provides direct archives services to the public, such as reference and research guidance and outreach as assigned.
• Conducts tours for school and community groups.
• Assists the public with archives resources and services, including use of on-line databases and internet resources, locating materials and information.
• Adheres to library Customer Service Guidelines.
• Writes reports on various aspects of services provided.
• Performs duties involved in processing original records for public use.
• Files, maintains and updates records or reference materials.
• Creates and maintains computer databases.
• Processes original records for public use and performs conservation techniques.
• Attends meetings and participates on committees as needed.
• Assists with special projects.
• Oversees and participates in opening and closing the archives division.
• May assist with training classes for staff and the public.
• May serve as the person-in-charge in the absence of the supervisor.
• May review and recommend books and other materials for purchase.

Qualifications

Bachelor's Degree from an accredited college or university

*Additional library, customer service, or similar public service experience may be considered in lieu of education (1:1 ratio).*

Candidates with accreditations earned in a foreign institute are encouraged to apply.

Note: Per Metro Ordinance No. SO94-1078. All employees of the Metropolitan Government shall be residents of the State of Tennessee or become residents of the state within six (6) months of employment as a prerequisite to employment with the Metropolitan Government.

Additional Information

• Bachelor’s degree in American History or history related field
• Fluent bilingual language skills
• Knowledge of archives policies and procedures
• Knowledge of local history
• Experience in scanning and digitizing documents and photographs
• Experience working with archival materials and collections
• Skill in dealing with the public, both in person and by telephone

We are an equal opportunity employer. All individuals, regardless of personal characteristics, are encouraged to apply. Metro Nashville is committed to selecting the most qualified candidate for each of our roles.

Metro Nashville Government respects the religious beliefs and practices of all employees and will make, on request, an accommodation for such observances when a reasonable accommodation is available that does not create an undue hardship on business operations.


Requests for ADA accommodation for the recruitment process should be directed to the Compliance Coordinator at 615-862-7230.